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OFFICE 365
GROUPS:
SURVIVING THE
REAL WORLD
10-10-2019
OFFICE 365 & SHAREPOINT CONNECT
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MICROSOFT MVP &
MODERN WORKPLACE
CONSULTANT
@INSPARK
• Collaboration & Communication
• Adoption & Governance
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OUR WORLD WAS CHANGING
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EMPLOYEES WANT TO GET THEIR
JOB DONE
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Brings together people, information, and apps across Office
365 to enable better communication and collaboration
Discover
new
information
Share and
collaborate
Come
together
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Office 365 Groups
Office Graph
Infrastructure
Connecting teams thru modern experiences & enabling choice
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Group in Azure Active Directory
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Enables you to work together
(internally & externally) in
teams, departments and
projects.
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• Excellent for informal organization-
wide communication.
• Moderate integration with Office 365
& external services.
• Has been constantly following the
facts for years.
• Future uncertain due to the rise of
Microsoft Teams.
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• Fine for external communication.
• Poor integration with Office 365 &
external services.
• Minimal updates from Microsoft.
• Synchronizing SharePoint content to
Windows Explorer (slightly) increases
adoption.
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• Communicate via persistent chat,
audio & video.
• Top integration with Office 365 &
external services.
• One of the best mobile apps from
Microsoft (bit slow recently).
• Full focus from Microsoft.
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• Central storage of documents.
• SharePoint news for sharing formal
news.
• Content management such as
knowledge pages & useful links.
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GOVERNANCE
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• Creation process.
• Naming convention.
• Expiration.
• Delete & restore.
• Policy and information protection.
• Guest access.
• Monitoring.
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1. Everyone
2. Security Group in AAD
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• Duplication of groups & content.
• Lack of clarity regarding the purpose
and content of the group.
• Explosion of groups results in
impossible management for IT.
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• Self-service portal in SharePoint
Online.
• Request process with Flow.
• Digital & smart application form via
PowerApps.
• Automatic roll-out of a group based
on a template.
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• Prefix & suffix
• Block specific words
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• SharePoint URL, for example:
– /sites/prj-nameproject
– /teams/dep-namedepartment
• Link to self-service portal &
PowerApps form.
• Already started? Edit URL is/was
almost available!
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1. All
2. Selection
3. None
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• Apply to temporary groups such as
projects, assignments &
brainstorming.
• Link to self-service portal &
PowerApps form.
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• Maximum of 30 days in a recycle bin.
• Removes all related content.
• Recover via PowerShell or the admin
portal of one of the teamwork
services.
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• Training the owners around the
responsibilities & impact of deleting a
group.
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• Classifications
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• Classifications.
• Data classifications (SharePoint
content).
• Data retention (chat & channel
messages & SharePoint content).
• DLP (channel messages & SharePoint
content).
• MDM (Teams mobile app / Conditional
access).
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1. Everyone
2. Selection
3. None
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1. Team owners.
2. IT administrators via the Office 365 or
Azure Portal.
3. Access review via the Azure Portal.
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• Enable for projects or assignments.
• Turn off for departments.
• Link to self-service portal &
PowerApps form.
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• Office 365 administration center.
• Office 365 Adoption Content Pack in
Power BI.
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1. Governance workshop: Create
awareness & gather input for step 2.
2. Governance plan: Process all
information into a plan.
3. Establish a steering committee:
Implementing and monitoring the
Governance plan.
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• Scope
• Vision & objectives
• Steering Committee
• Roles & responsibilities
• Business scenarios
• Procedures & Processes
• Security
• Information architecture
• Corporate Identity
• Communication
• Adoption
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ADOPTION
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1. Awareness <Milestone> 4. Launch
Together we become aware of
the new way of working.
Everything is determined!
The adoption & migration
approach, policy and design.
Launch time! We launch
teams according to the
prepared plans.
2. Determine 3. Prepare 5. Challenge
We start with the first
activities. And try everything
out with a pilot group.
We continue to
challenge, to keep
active use high.
We determine the strategy
and adoption resources
materials.
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www.jasperoosterveld.com
@jasoosterveld
www.linkedin.com/in/jasperoosterveld
Jasper.oosterveld@inspark.nl
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o Overview of Office 365 Groups for administrators
o User based activity for expiration policies
o Microsoft Teams & Teamwork Governance Resources
o Governance quick start for Microsoft Teams
Copyright InSpark

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