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AgileSerbia 2019-Closing Keynote by Mirko-Kleiner about Lean-Agile Procurement

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CKW Story as example of how you could improve time-to-Market by 400% and more too!

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AgileSerbia 2019-Closing Keynote by Mirko-Kleiner about Lean-Agile Procurement

  1. 1. 400% MirkoKleiner Increased Time-to-Market in Sourcing
 © All rights reserved
  2. 2. 2 !2 H.P.Kählin,ScrumMasterCKW TheMan © All rights reserved
  3. 3. !3 CKW The situation @ CKW on 1st of April 2018 The CKW Group is a Swiss energy company with 200’000 customers, 1700 employees an annual revenue of $850 million. It is still in the early stages of transitioning to business agility. • 1.1.2018 - 31.3.2018: The board approved the project «SOLER» that should introduce a new collaboration and communication softwaresuite for their 1700 employees • 31.04.2018 - 30.06.2018: A solutionandsupplier should be found • 01.07.2018 - 30.09.2018: In this time space a project should happen THE CHALLENGE © All rights reserved
  4. 4. !4 The overall challenge Sourcing takes a lot of Time without creating Value for the Customer Value Time-to-Market ~6-12Months SPECIFICATION OFFER CONTRACT AGILE DELIVERYIDEA WTF !"# GoLive Oct1,2020Start Mar222018 © All rights reserved
  5. 5. !5 Lean Agile Procurement Agile from the Start, eliminate Waste & increase Time to Market Value Time-to-Market Vision 5-6Months Start Mar222018 GoLiveR1.0 Oct1,2018 © All rights reserved StartAgileDelivery Endof April2018
  6. 6. RADICAL MINDSHIFT PAST TODAY Cross-functionalCollaboration Acceptuncertainty 6!6 © All rights reserved
  7. 7. !7 LEAN PROCUREMENT CANVAS Partner (Supplier) Focus Customer (Buyer) Why WhatHow Who © All rights reserved
  8. 8. !8 LEAN PROCUREMENT CANVAS REACHED WHEN ACHIEVED WITHIN CONTAINS Importance © All rights reserved !8
  9. 9. Lean Agile Procurement An end-to-end Approach to build & manage adaptive Partner Ecosystems DaysinsteadofMonths !9 Business Model Canvas 1 Initialization 3 BigRoomDay/s2 Lean Procurement 
 Canvas Preparation ✓ 4 PeerFeedback © All rights reserved
  10. 10. INVITATION SENT TO 3 VENDORS CONTRACT SENT (Draft) © All rights reserved 1. Initialization Setup an Agile Product Development Team, that does the Sourcing themself !10 1 Mar22
  11. 11. NOW Setup anagile,cross-functionalTeam EmpoweritwithmainStakeholders © All rights reserved 11 !11 1 Mar 22
  12. 12. NOW Source: CKW, public Review / Pocathon 2018 AgreeonajointWorkingAgreement 1 Mar22 Start Collaboration © All rights reserved !12
  13. 13. © All rights reserved 2. Preparation Gather real Customer Needs & prepare Big Room Evaluation Days !13 WORKING DAYS DAYS WITH VENDORS 1 Mar22 2 Mar26 3 Apr25 3+4 Apr26
  14. 14. NOW Initialization, Alignment & Empowerment of the x-functional team Source: CKW, public Review / Pocathon 2018 IdentifyCustomerSegments PrepareforUserValidationWorkshop 2 Mar23 © All rights reserved !14
  15. 15. Quelle CKW, public Review / Pocathon 2018 GatherNeedswithrealUsers Preparefor BigRoomEvaluationWorkshop © All rights reserved 15 !15 2 Mar26
  16. 16. INVITATION SENT TO 3 VENDORS CONTRACT SENT (Draft) © All rights reserved 3. Execution & 4. Decision Co-Create an Agile Contract with the Vendors & run a Proof-of-Concept (Speed-Dating :-) !16 WORKING DAYS DAYS WITH VENDORS 1 Mar22 2 Mar26 3 Apr25 3+4 Apr26
  17. 17. Alignwith Peoplethat willdotheJob Start CooperationevenbeforeaContract © All rights reserved 17 !17 Invite3CompetitorsinthesameRoom 3 Apr 25
  18. 18. LetTeam MembersIntroducetheirCompany 3 Apr25 © All rights reserved !18
  19. 19. (ScaledSprintPlanningof PoC) Let theTeamMembers pulltheirWork 3 Apr25 © All rights reserved !19
  20. 20. EstimateCustomerneeds Co-createajointAgileRoadmap © All rights reserved 20 !20 3 Apr25
  21. 21. Observetheir Behaviors&Skills © All rights reserved 21 !21 3 Apr 25
  22. 22. Source: CKW, public Review / Pocathon 2018 RunPrivateSessionsaboutSolutionDesign ImproveAgileContract together 4 Apr26 © All rights reserved !22
  23. 23. 23 EricChaumette ManagedDeliveryCentersProgramManagementAirFrance Insteadof eliminating thelesspromising offersweendedupimprovingeachproposal andchoosingthebestone! © All rights reserved !23
  24. 24. Source: CKW, public Review / Pocathon 2018 AgreeonPricingModel Update&CommittoAgileContract 4 Apr26 © All rights reserved !24
  25. 25. © All rights reserved UrsulaSury- licjur,DieAdvokaturAG TheLeanProcurement Canvas isanAgile Contract 25 !25
  26. 26. DemoResults GetPeer-Feedback Team-Decision © All rights reserved 26 !26 4 Apr26
  27. 27. Source: localsearch & flowdays, Philipp Engstler 2016
  28. 28. 5weeks(leadtime) INVITATION SENT TO 3 VENDORS CONTRACT SENT (Draft) © All rights reserved Improved Time to Market From Idea to 1st Value delivered in just 5 Weeks, being faster would be easily possible! !28 WORKING DAYS DAYS WITH VENDORS 1 Mar22 2 Mar26 3 Apr25 3+4 Apr26
  29. 29. *Comparison to anothercasefromthepastwithasimilarcomplexity Our Results Faster, cheaper, better 4xfasterfromIdea to1stValuedelivered 1/2Effort 80%SavingsthroughFocus 90%recommendtheApproach 65%Budgetleadto 120%BusinessObjectives © All rights reserved !29
  30. 30. Source: CKW, public Review / Pocathon 2018 des Budgets Zielerreichung One more thing - Agile Controlling & Forecasting Agile Teams need good frame conditions, without we end up in Anarchy © All rights reserved !30
  31. 31. CapacityofTeam Members Handling3 vendorssimultaneously © All rights reserved 31 CONCLUSIONS Legal asks for a template !31 Challenges Yes, we also had challenges and still have!-But now those are transparent and get solved. Stay in the Driver-seat Mind-shift-We arealljusthuman
  32. 32. Procurement on Disruption Learnings from the field applying lean-agile Procurement Mirko Kleiner, co-founder flowdays © All rights reserved © All rights reserved 32 !32 Judges’comments,Oct2018 ThisProjecttook averyinnovative ApproachtoAgileSourcing
  33. 33. Leaveyourcomfortzone& findmanagementsupport ExperimentwiththeLeanProcurementCanvas © All rights reserved 33 CONCLUSIONS Createapositivimpactinanunexpected Domain,it’saWIN-WIN! !33 Conclusions Make it like H.P. - Be the change you wanna see in the world!
  34. 34. © All rights reserved 34 !34 D.Steiner,GeneralManagerAlfapeople Results achievedwere morevaluable thana traditional offer. coordinatedsolutionsinashorttime withthecustomer.The becausewewereabletodevelop,reconcileandretain Lean-AgileProcurement wasextremelyeffective, EXPECT THE UNEXPECTED
  35. 35. Next workshops Alliance In Cooperation Minsk Certified LAP Trainers on 3 ContinentsLatest early Adopters YOU? © All rights reserved !35
  36. 36. THANK YOU! Mirko Kleiner +41796011990 mirko@flowdays.net  FREEDOWNLOAD www.lean-agile-procurement.com © All rights reserved !36

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