1.
What SharePoint is My
Ferrari? (Enterprise, Standard, Foundation,
Online, and Office 365)
Michael
Hinckley

2.
Michael Hinckley
Program Manager, DSM
Email: mhinckley@dsm.net
Twitter: @SharPtContender
LinkedIn: http://www.linkedin.com/in/mhinckley
Community:
Tampa Bay SharePoint User Group
Organizer, SharePoint Saturday Florida
Certifications:
MCITP: Microsoft Certified Professional, SharePoint Administration 2010
MCTS: Microsoft Office SharePoint 2010, Configuring
MCTS: Microsoft Office SharePoint Server 2007, Configuring
Microsoft Cloud Accelerator

3.
Most Orgs Want Their SharePoint to be a Ferrari?
“I‟d like to consider Ferrari as a scaled down version of
God.”
• Jeremy Clarkson, Top Gear
Microsoft Ferrari SharePoint Case Study
http://www.microsoft.com/casestudies/Case_Study_Detail.aspx?casestudyid=400000
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4.
SharePoints
2007 WSS
2007 MOSS
2010 Foundation
2010 Server
Standard (CALs)
Enterprise (Standard + Enterprise CALs)
SharePoint Online (Plan 1)
SharePoint Online (Plan 2)

5.
Licensing CALs
Intranet Plus Extranet

6.
SharePoint 2010
Editions
http://sharepoint.microsoft.com/en-
us/buy/Pages/Editions-
Comparison.aspx

7.
What are the Business Needs?
• Connect and empower users
• Increase productivity and information value
• Collaboration
• Building business communities and project groups
• Manage total cost of ownership
• Consolidate Infrastructure, systems and simplify integration
• Content Management
• Respond to business needs
• Improve organizational effectiveness
• Unlock business data
• Rapidly create no-code collaborative solutions for New opportunities
• Maximize Internet opportunities
• Agile information distribution
• Building customer relationships
• Building brand
• Work seamlessly with partners
• Streamlining data accessibility
• Creating flexible shared systems
• Managing security
• Regain control of end user solutions

8.
Microsoft SharePoint 2010
Business Connectivity Services Ribbon UI
InfoPath Form Services SharePoint Workspace
External Lists SharePoint Mobile
Workflow Office Client and Office Web
SharePoint Designer App Integration
Visual Studio Standards Support
API Enhancements
REST/ATOM/RSS
Tagging, Tag Cloud, Ratings
Social Bookmarking
PerformancePoint Services Blogs and Wikis
Excel Services My Sites
Chart Web Part Activity Feeds
Visio Services Profiles and Expertise
Web Analytics Org Browser
SQL Server Integration
PowerPivot
Enterprise Content Types
Metadata and Navigation
Social Relevance Document Sets
Phonetic Search Multi-stage Disposition
Navigation Audio and Video Content Types
FAST Integration Remote Blob Storage
Enhanced Pipeline 8 List Enhancements

9.
SharePoint Server 2010
Core foundational elements of
Microsoft SharePoint® Server 2010
in support of the additional
workloads.
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10.
Shared Environments
• Participating in teams
• My Network
• Blogs
• Wikis
• Enterprise Wikis
• Tags
• Tag Clouds
• Tag Profiles
• Ratings
• Colleague and
Presence

11.
What‟s Makes A SharePoint
Document Different?
• Metadata
• Finding content
• Managed metadata services
• Content Types
• Document Sets

12.
Document Sets
• Streamlined management
• Better workflow
implementation
• More consistent metadata
• Usability
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13.
SharePoint Insights
Effective data analysis and decision-making
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14.
Business Intelligence
• PerformancePoint Services
• Reporting Services
• PowerPivot
• Excel Services
• Visio Services

15.
Composite Services
• Access Services
• Business Communications Services
• Forms Services
• Visio Services

16.
Finding the Right People
• People and expertise search
• Phonetics and Nicknames
• Recently authored content
• Expertise identification

17.
SharePoint Solutions
Intranet
Extranet
Internet

18.
Main Architectural Decisions
• Capabilities
• Workloads
• Authentication
• Permissions
• Creation of a cohesive end user experience
• Information Architecture
• On-boarding and Off-boarding of data
• System Requirements
• Architectural Approaches

19.
What is going to take?
• ROI of Capabilities vs. Cost
• Cut off points: Foundation, STD and ENT
• # of servers (SP & SQL), CALs, DR
• Flexibility of understanding Capabilities vs. trade
offs
• Understanding of flexibility
• Platform as a whole
• Business Goals
• Now
• Down the road
• Mapping Workload Features to Business Goals

20.
Governance Committee Roles
1. System Administrator
2. Backup Administrator
3. SharePoint Farm Administrator
4. SQL Administrator
5. Active Directory Resources
6. Enterprise Site Collections Admin
7. Enterprise Security Admin
8. Site Owner (Team Sites)
9. Site Owner (Publishing)
10. Contributor
11. Reader
12. Developer
13. Product Management
14. Program Management
15. Architecture
16. Tester
17. User Experience

21.
Resource Considerations
Required Experience &
Required Product Expertise Skills
• SQL Server Relational Engine • Facilitator Soft Skills
(2005 , 2008, 2008 R2)
• SQL Server Integration Services • Experience speaking to
• SQL Server Analysis Services
• SQL Server Reporting Services
business decision makers
• SharePoint (2007, 2010) about Office and
• Active Directory service SharePoint Products and
• Internet Information Services 7.0 Technologies
• Windows Virtual PC® or Hyper-V
• Security configuration of Web • Industry knowledge or
Servers specific business process
• Patch management
• Networking
knowledge relative to the
• Microsoft Internet Explorer® 8.0 customer engagement
Internet browser
• Microsoft Systems Center
• Group facilitation
familiarity experience and skills
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22.
8 Things You Must Do to
Drive SharePoint User Adoption
• Focus on SharePoint‟s flexibility
• Educate on the tool
• Communicate context
• Rate collaboration maturity
• Give people a reason to visit
• Create User Accountability
• Define „Collaboration‟
• Place SharePoint in the Flow
Lee Reed on www.nothingbutsharepoint.com

23.
Missing in SharePoint Online
• FAST Search
• Advanced Search Configuration
• Record Center
• Word Automation Services
• Business Intelligence Center
• Performance Point Services
• Secure Store Service
• Web Analytics
• Locally installing custom software
• Advanced public facing web sites

24.
Sites
• Vanity URLs
• https://dsm365.sharepoint.com/Shared%20Documents/For
ms/AllItems.aspx
• External users require a Windows Live ID to
authenticate
• Limited changes possible in public facing web
sites

25.
Communities
• Connections to MySites to SharePoint 2010 on-
premise environment
• Size Limit (500 MB)
• Customizability for MySites is limited
• User Profile Store cannot be connected to other data
sources

26.
Content
• Size limit of a site collection (100 GB), number of
site collections (300) and maximum storage in a
tenant (5 TB).
• Record Center capabilities not offered
• Mail Enabled Document Libraries are not
supported, impacting Scanners & Scanner
software
• PDF documents cannot be opened in the browser
• Auditing does not capture which documents are
opened and closed

27.
Search
• FAST Search not supported
• Search configuration very limited
• Crawling content source every hour to refresh
index
• Custom IFilters not supported (PDF is the only
external IFilter supported)
• Indexing of multiple sources not supported
• Federated Search
• Search Integration with Windows 7

28.
Insights
• Business Intelligence Center, SharePoint
PowerPivot, PerformancePoint Services and
integration with a reporting server not supported

29.
Composites
• Some more sophisticated workflow systems, are
not supported
• Only Sandboxed Solutions are supported, fully
trusted code is not

30.
Authentication
• Microsoft Online IDs
• Single Sign On with AD credentials through ADFS
• Microsoft Windows Live IDs for External Users
• Cheap, but there is no centralized way to report
and control which external users have access to
an environment
• Automatically revoke their access after a certain
period of time.

31.
Service Level Agreements
• 99.9% percent uptime.
• Set for recovery time objective (RTO) and recovery point
objective (RPO).
Availability % Downtime per year Downtime per month* Downtime per week
90% ("one nine") 36.5 days 72 hours 16.8 hours
95% 18.25 days 36 hours 8.4 hours
98% 7.30 days 14.4 hours 3.36 hours
99% ("two nines") 3.65 days 7.20 hours 1.68 hours
99.5% 1.83 days 3.60 hours 50.4 minutes
99.8% 17.52 hours 86.23 minutes 20.16 minutes
99.9%
8.76 hours 43.2 minutes 10.1 minutes
("three nines")
99.95% 4.38 hours 21.56 minutes 5.04 minutes
99.99% ("four nines") 52.56 minutes 4.32 minutes 1.01 minutes
99.999% ("five nines") 5.26 minutes 25.9 seconds 6.05 seconds
99.9999% ("six nines") 31.5 seconds 2.59 seconds 0.605 seconds

32.
Legal
• Office 365 is HIPPA complaint
• Check legal restrictions on where specific data
can be hosted
• Germany
• Microsoft‟s Data Centers are located throughout
the world and logically grouped per continent.

33.
External Sharing Overview
• External users (outside their company domain but with
Office 365 license) to view, share, and collaborate on their
sites.
• An external user has access rights to only the site
collection they are invited into.
• PO “external sharing” capability is NOT an „Extranet‟
• Invitations are scoped at the site collection level, not at
lower levels like site or document
• No customer accessible auditing and reporting
capabilities
• No approval workflow based on Org policy
• Licensing:
• All P and E Suite customers receive 50 external sharing
licenses as a part of Office 365.
• Measurement is based on unique external users per
month.

34.
Storage Overview
• Total pooled storage available to a tenancy is a
sum of:
• Base storage of 10GB
• Plus 500MB per USL (excluding kiosk and
external users)
• Example, if an organization bought 1000 E Plan
licenses, then their tenancy will have
10GB + 500MB*1000 = 510 GB
• Above pooled storage can be distributed amongst
non-mysite site collections
• An organization can also purchase additional
storage up to a total pooled storage of 5TB per
tenancy

35.
Simple, Lightweight, Public-Facing
Site
• One per customer/tenancy
• New edit tool (ribbon based) called „Site Designer‟
• No SharePoint Designer
• Not there by default
• You have to create a new site collection
specifically for lightweight public-facing site in E
plans.
• Vanity URLs supported at general availability
• HTTP based
• No WCM (Web Content Management) approval
workflow, no site variations, no publishing
workflow

36.
Scenarios
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37.
Extranet
• 2010 On Premises (AD)
• SharePoint Online (Online MSFT)
• Can isolate users
• Lock Down Content
• Keep two worlds separate
• Moving content from one to another is tricky

38.
Hybrid
• On premise (AD)
• 2010 FAST Search
• 2010 Business Intelligence
• MOSS 2007 Custom Applications
• SharePoint Online for collaboration (AD)

39.
Costs
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40.
Ferrari
• Purchase: $186,925 to $217,310
• Insurance $5,000/year
• Driver training program $9,700
• Oil changes about $400.00
• Tires- $1,000 a tire!
• 12,000 miles per year you could go through a set
about every 12-18 months.
• Major services
• @ 5K miles $1,000
• @ 15K $1,500-$2,000
• @ 30K $3K-$4K
• $5.55/mile

41.
SharePoint Costs
• Foundation on Windows Server
• Server License
• $6000
• Standard CAL
• $100
• Enterprise CAL
• $150
• SQL Server Standard & Enterprise
• FAST Search License
• $12,000
• Planning and Proof of Concept
• $15,000

42.
For Information Workers – Plan E Family
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43.
Enterprise IWs – Standalones
• Plan 2 include all features included in Plan 1; offers are inclusive and not additive
• Office Web App Plans include SharePoint Online

44.
Office 365 for enterprise Suites &
Standalones
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45.
Implementations
So How Long Do They Take?

46.
Implementations
So How Long Do They Take?
IT Depends

47.
SharePoint 2010 Platform
2,856hrs / 40hrs = 71.4 weeks!!!

48.
Example Deployment Timeline
Weeks
1 2 3 4 5 6 7 8 9 10 11 12 ...
Networking, Domains,
Project and Certificates First Mailbox Deployment
Kickoff Migrated Complete
Identity Management,
and Provisioning
Production MX Record
On-Premises Discovery Changed
Pilot
Clients/Mobile Devices
Develop Plans and Strategies Velocity Migrations
Exchange Online
Training
SharePoint Online
Lync Online
Plan Prepare Migrate

49.
SharePoint Deployment tool
• http://community.office365.com/modg/default.aspx
• SharePoint Online Planning
• This section of the deployment guide describes
the SharePoint Online deployment planning tasks
and processes. Information in this section comes
largely from the SharePoint Online Planning
Guide for Office 365 for enterprises, which you
may want to review in its entirety.
• The SharePoint Online Planning and
Administration site also provides useful
information for small and enterprise organizations.
Refer to this site for additional information related
to SharePoint Online.

50.
Decision Deciders
• Size of Organization
• Geographical
• Compliance
• Data Security
• Business critical custom applications
• Size / Cost of Content
• Will new features create new levels?
• BI E5?
• Are Lync and Outlook true value adds?

51.
Risks
• Outages
• Bandwidth latency
• Costs sneaking up (size, users)
• End User rejection

52.
Next steps
• All Feature will be available in the
Cloud only a question of when
• SharePoint Solution Architect/ITPro
space wide open
• Need a real working Proof of
Concept

53.
Free 30 Day Trial
Email mhinckley@dsm.net
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