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SharePoint as a
         Gov 2.0 Platform

       Dux Raymond Sy, PMP

Screencast: http://vimeo.com/14468483
Session Objectives

     In this presentation, you’ll learn how SharePoint is being leveraged as
      Government 2.0 solutions for citizen empowerment, project transparency,
      inter-government agency collaboration and public reporting

     In addition, you will learn how SharePoint is being leveraged by
         VA Beach Public School System
         Washington DC Department of Transportation
         DOD/VA Interagency Program Office




Twitter: @meetdux        Hashtag: #bpc10 #gov20
Presenter: Dux Raymond Sy, PMP

                        Managing Partner, Innovative-E, Inc.
                        Author, “SharePoint for Project Management”
                         by O’Reilly Media
                        For more information, connect with Dux
                            E-Mail: dux.sy@innovative-e.com
                            Twitter: twitter.com/meetdux
                            LinkedIn: meetdux.com/li
                            Blog: meetdux.com




Twitter: @meetdux    Hashtag: #bpc10 #gov20
SharePoint as a Gov 2.0 Platform


     What is Gov 2.0?

     VA Beach City Public Schools Portal

     DDOT Project Reporting Platform

     DOD/VA IPO Work Management Platform

     Summary




Twitter: @meetdux        Hashtag: #bpc10 #gov20
Government as a Platform

     Gov 2.0 aims to make government more efficient, transparent, and responsive
      to citizens
         Read “Simplified Definition of Gov 2.0” http://bit.ly/cX12Ne

     Enhance and accelerate the exchange of information between government and
      citizens
         Real-time communication
         Accountability reporting

     It’ s not about technology but collaborative technology is an enabler
          Social Media
          Mashups
          Web Services
          Data Aggregation


Twitter: @meetdux          Hashtag: #bpc10 #gov20
See What MassDOT Did




                                             See it @ http://bit.ly/bah4N4
Twitter: @meetdux   Hashtag: #bpc10 #gov20
Why SharePoint?

     Most government institutions are already leveraging Microsoft tools
         Low barrier to entry
         Adoption

     General public adoption to Microsoft tools




Twitter: @meetdux          Hashtag: #bpc10 #gov20
Example: Virginia DOT Dashboard




Twitter: @meetdux   Hashtag: #bpc10 #gov20
Example: Recovery.gov




Twitter: @meetdux   Hashtag: #bpc10 #gov20
SharePoint as a Gov 2.0 Platform


     What is Gov 2.0?

     VA Beach City Public Schools Portal

     DDOT Project Reporting Platform

     DOD/VA IPO Work Management Platform

     Summary




Twitter: @meetdux        Hashtag: #bpc10 #gov20
The Challenge (Late 2005 / Early 2006)

     Student shared network storage
         Shared folder on network
         All had rights to all documents
         Student work “missing”, changed, deleted
     Store and access homework
         USB Thumb Drive




Twitter: @meetdux         Hashtag: #bpc10 #gov20
Windows SharePoint Services (WSS) 2.0 Saved the Day

     Why?
         Already using Microsoft tools
         They had WSS
     Benefits
         Secure online student storage
         Secure online teacher storage
         Secure online class site
         Accessible from home
         Minimal modifications
            –  Class list
            –  Student list
            –  Site usage progress bar
            –  Resetting of passwords
         All account creation/management automated through overnight processing


Twitter: @meetdux        Hashtag: #bpc10 #gov20
Teacher Sites
                       Student Sites
                                                                         6,037 Sites
                    45,624 Sites


                                                    20,537 Sites



As of
November 17, 2006




                                                       Class Sites

Twitter: @meetdux                  Hashtag: #bpc10 #gov20
SharePoint as a Gov 2.0 Platform
SharePoint as a Gov 2.0 Platform
SharePoint as a Gov 2.0 Platform
SharePoint as a Gov 2.0 Platform
SharePoint as a Gov 2.0 Platform
SharePoint as a Gov 2.0 Platform
SharePoint as a Gov 2.0 Platform
SharePoint as a Gov 2.0 Platform


     What is Gov 2.0?

     VA Beach City Public Schools Portal

     DDOT Project Reporting Platform

     DOD/VA IPO Work Management Platform

     Summary




Twitter: @meetdux        Hashtag: #bpc10 #gov20
The Challenge

     DC Department of Transportation (DDOT) needed a publicly accessible
      solution to provide detailed transparency and accountability reporting to track
      DDOT construction projects
     Traditionally, projects were being managed with various tools and lacked
      standardized reporting
         E-mail
         Microsoft Excel
         Microsoft Project
         Word




Twitter: @meetdux          Hashtag: #bpc10 #gov20
Microsoft Project 2007 + WSS 3.0 + EPMLive + Dundas

     Why?
         3 months turnaround
         Limited resources
     Benefits
         Improved efficiency and reduced
          costs through portfolio level
          management of all projects from a
          centralized location
         Greater control over processes to
          closely monitor project budget and
          schedule
         Improved data integrity and support
         Improved project management consistency and standardization
         Increased communication and transparency



Twitter: @meetdux        Hashtag: #bpc10 #gov20
DTAP in Action



                            Video here




Twitter: @meetdux   Hashtag: #bpc10 #gov20
SharePoint as a Gov 2.0 Platform


     What is Gov 2.0?

     VA Beach City Public Schools Portal

     DDOT Project Reporting Platform

     DOD/VA IPO Work Management Platform

     Summary




Twitter: @meetdux        Hashtag: #bpc10 #gov20
What is the IPO?

     DoD/VA Interagency Program Office (IPO) acts as the single point of
      accountability for DoD and VA in the rapid development and implementation of
      electronic health record systems
         It was established by the National Defense Authorization Act (NDAA) for
          FY2008 mandate
         Subsequent to the 2008 NDAA, the Departments expanded the IPO's Scope
          to include personnel and benefits electronic data sharing between the
          Departments (DoD and VA).




Twitter: @meetdux        Hashtag: #bpc10 #gov20
The Challenge

     The Virtual Lifetime Electronic Record (VLER) project is to provide seamless
      integration between DoD, VA, and Health Providers such as Kaiser
      Permanente, Med Virginia, etc. to make it a seamless transition when
      personnel transfer from active duty to veteran status.
     Project artifacts must have one visible location where all parties can
      collaborate, create, and access easily
     Reporting must be multilevel and streamlined to meet ad hoc inquiries by
      congressional committees, executive committees, and project participants with
      “Dashboard” type of data visualizations
     Decisions and reporting must be transparent and agreeable to all government
      and industry participants.
     The hosting platform is MOSS 2007 Standard and restricted to only out of the
      box functionality with no access to Central Admin level.




Twitter: @meetdux         Hashtag: #bpc10 #gov20
Microsoft Office SharePoint Server 2007

     Why?
         Web-based and familiar to many of the participants
         Integration with typical artifact tools such as Word, Excel, PowerPoint,
          Visio, and MS Project
         Must be accessible through SSL VPN to external health provider partners
     Benefits
         Single version of the truth
         Traceability
         Reporting/Dashboard capable
         Quick, Organized, and Standardized Repository
         Flexibility to adjust to changing project phases, processes, and reporting
          requirements
         No special software on the client workstations across entities




Twitter: @meetdux          Hashtag: #bpc10 #gov20
Background: VLER Governance Groups

                                                                 JEC
      Vision
                            BEC                                  IPO                         HEC


                                                    VLER Executive Committee
                                                           (EXCOM)
     Strategy


                                                            VLER Senior
                                     Advisory               Management
                                      Groups               Committee (SMC)
   Performance



                                                                                           Project
   Architecture                                                                          Coordination
                      Strategy,                     Business/
                     Performance     Requirements                                           Group
   Requirements       Commun            Teams       Functional     Data      Technical
                        Teams                         Issue       Teams        Teams
                                                      Teams
    Project Mgt


VLER SMC - FOUO_IPO NOT RELEASABLE                        29                                       April 21, 2010
Home Page


     Rotating Story
      Feature

     Calendar with
      rollover detail

     RSS aggregation to
      government health
      site

     Rollover navigation
      provides one click
      access


Twitter: @meetdux           Hashtag: #bpc10 #gov20
Project Level Site   Roll-up Reporting Model                Executive Level Site
                        Workgroup sites hold content
                        type lists that rollup to Project
                        Level and Executive level
                        sites without 3rd party parts.




                                Workgroup Sites
Twitter: @meetdux    Hashtag: #bpc10 #gov20
SharePoint as a Gov 2.0 Platform


     What is Gov 2.0?

     VA Beach City Public Schools Portal

     DDOT Project Reporting Platform

     DOD/VA IPO Work Management Platform

     Summary




Twitter: @meetdux        Hashtag: #bpc10 #gov20
Resources

     E-Book: Government as a Platform
      http://bit.ly/aMVvcn

     E-Book: SharePoint in Education
      http://sharepointineducation.com/e-book-v1-0

     Article: What Does Gov 2.0 Look Like?
      http://oreil.ly/cHDBJL

     Webcast: What is Gov 2.0?
      http://bit.ly/aYrCXc

     Case Study: Project Transparency Solution for DDOT
      http://bit.ly/9t2UrO


Twitter: @meetdux         Hashtag: #bpc10 #gov20
Questions?


                                        E-Mail: dux.sy@innovative-e.com

                                        LinkedIn: meetdux.com/li

                                        Blog: meetdux.com

                                        Twitter: twitter.com/meetdux




                     Provide feedback to get a chance to win
                    “SharePoint for Project Management” e-book
                           http://meetdux.com/feedback


Twitter: @meetdux     Hashtag: #bpc10 #gov20
Thank You!


Please be sure to fill out your
     session evaluation!

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SharePoint as a Gov 2.0 Platform

  • 1. SharePoint as a Gov 2.0 Platform Dux Raymond Sy, PMP Screencast: http://vimeo.com/14468483
  • 2. Session Objectives   In this presentation, you’ll learn how SharePoint is being leveraged as Government 2.0 solutions for citizen empowerment, project transparency, inter-government agency collaboration and public reporting   In addition, you will learn how SharePoint is being leveraged by   VA Beach Public School System   Washington DC Department of Transportation   DOD/VA Interagency Program Office Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 3. Presenter: Dux Raymond Sy, PMP   Managing Partner, Innovative-E, Inc.   Author, “SharePoint for Project Management” by O’Reilly Media   For more information, connect with Dux   E-Mail: dux.sy@innovative-e.com   Twitter: twitter.com/meetdux   LinkedIn: meetdux.com/li   Blog: meetdux.com Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 4. SharePoint as a Gov 2.0 Platform   What is Gov 2.0?   VA Beach City Public Schools Portal   DDOT Project Reporting Platform   DOD/VA IPO Work Management Platform   Summary Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 5. Government as a Platform   Gov 2.0 aims to make government more efficient, transparent, and responsive to citizens   Read “Simplified Definition of Gov 2.0” http://bit.ly/cX12Ne   Enhance and accelerate the exchange of information between government and citizens   Real-time communication   Accountability reporting   It’ s not about technology but collaborative technology is an enabler   Social Media   Mashups   Web Services   Data Aggregation Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 6. See What MassDOT Did See it @ http://bit.ly/bah4N4 Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 7. Why SharePoint?   Most government institutions are already leveraging Microsoft tools   Low barrier to entry   Adoption   General public adoption to Microsoft tools Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 8. Example: Virginia DOT Dashboard Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 10. SharePoint as a Gov 2.0 Platform   What is Gov 2.0?   VA Beach City Public Schools Portal   DDOT Project Reporting Platform   DOD/VA IPO Work Management Platform   Summary Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 11. The Challenge (Late 2005 / Early 2006)   Student shared network storage   Shared folder on network   All had rights to all documents   Student work “missing”, changed, deleted   Store and access homework   USB Thumb Drive Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 12. Windows SharePoint Services (WSS) 2.0 Saved the Day   Why?   Already using Microsoft tools   They had WSS   Benefits   Secure online student storage   Secure online teacher storage   Secure online class site   Accessible from home   Minimal modifications –  Class list –  Student list –  Site usage progress bar –  Resetting of passwords   All account creation/management automated through overnight processing Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 13. Teacher Sites Student Sites 6,037 Sites 45,624 Sites 20,537 Sites As of November 17, 2006 Class Sites Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 21. SharePoint as a Gov 2.0 Platform   What is Gov 2.0?   VA Beach City Public Schools Portal   DDOT Project Reporting Platform   DOD/VA IPO Work Management Platform   Summary Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 22. The Challenge   DC Department of Transportation (DDOT) needed a publicly accessible solution to provide detailed transparency and accountability reporting to track DDOT construction projects   Traditionally, projects were being managed with various tools and lacked standardized reporting   E-mail   Microsoft Excel   Microsoft Project   Word Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 23. Microsoft Project 2007 + WSS 3.0 + EPMLive + Dundas   Why?   3 months turnaround   Limited resources   Benefits   Improved efficiency and reduced costs through portfolio level management of all projects from a centralized location   Greater control over processes to closely monitor project budget and schedule   Improved data integrity and support   Improved project management consistency and standardization   Increased communication and transparency Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 24. DTAP in Action Video here Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 25. SharePoint as a Gov 2.0 Platform   What is Gov 2.0?   VA Beach City Public Schools Portal   DDOT Project Reporting Platform   DOD/VA IPO Work Management Platform   Summary Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 26. What is the IPO?   DoD/VA Interagency Program Office (IPO) acts as the single point of accountability for DoD and VA in the rapid development and implementation of electronic health record systems   It was established by the National Defense Authorization Act (NDAA) for FY2008 mandate   Subsequent to the 2008 NDAA, the Departments expanded the IPO's Scope to include personnel and benefits electronic data sharing between the Departments (DoD and VA). Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 27. The Challenge   The Virtual Lifetime Electronic Record (VLER) project is to provide seamless integration between DoD, VA, and Health Providers such as Kaiser Permanente, Med Virginia, etc. to make it a seamless transition when personnel transfer from active duty to veteran status.   Project artifacts must have one visible location where all parties can collaborate, create, and access easily   Reporting must be multilevel and streamlined to meet ad hoc inquiries by congressional committees, executive committees, and project participants with “Dashboard” type of data visualizations   Decisions and reporting must be transparent and agreeable to all government and industry participants.   The hosting platform is MOSS 2007 Standard and restricted to only out of the box functionality with no access to Central Admin level. Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 28. Microsoft Office SharePoint Server 2007   Why?   Web-based and familiar to many of the participants   Integration with typical artifact tools such as Word, Excel, PowerPoint, Visio, and MS Project   Must be accessible through SSL VPN to external health provider partners   Benefits   Single version of the truth   Traceability   Reporting/Dashboard capable   Quick, Organized, and Standardized Repository   Flexibility to adjust to changing project phases, processes, and reporting requirements   No special software on the client workstations across entities Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 29. Background: VLER Governance Groups JEC Vision BEC IPO HEC VLER Executive Committee (EXCOM) Strategy VLER Senior Advisory Management Groups Committee (SMC) Performance Project Architecture Coordination Strategy, Business/ Performance Requirements Group Requirements Commun Teams Functional Data Technical Teams Issue Teams Teams Teams Project Mgt VLER SMC - FOUO_IPO NOT RELEASABLE 29 April 21, 2010
  • 30. Home Page   Rotating Story Feature   Calendar with rollover detail   RSS aggregation to government health site   Rollover navigation provides one click access Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 31. Project Level Site Roll-up Reporting Model Executive Level Site Workgroup sites hold content type lists that rollup to Project Level and Executive level sites without 3rd party parts. Workgroup Sites Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 32. SharePoint as a Gov 2.0 Platform   What is Gov 2.0?   VA Beach City Public Schools Portal   DDOT Project Reporting Platform   DOD/VA IPO Work Management Platform   Summary Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 33. Resources   E-Book: Government as a Platform http://bit.ly/aMVvcn   E-Book: SharePoint in Education http://sharepointineducation.com/e-book-v1-0   Article: What Does Gov 2.0 Look Like? http://oreil.ly/cHDBJL   Webcast: What is Gov 2.0? http://bit.ly/aYrCXc   Case Study: Project Transparency Solution for DDOT http://bit.ly/9t2UrO Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 34. Questions?   E-Mail: dux.sy@innovative-e.com   LinkedIn: meetdux.com/li   Blog: meetdux.com   Twitter: twitter.com/meetdux Provide feedback to get a chance to win “SharePoint for Project Management” e-book http://meetdux.com/feedback Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 35. Thank You! Please be sure to fill out your session evaluation!