This was my proposal made to the new Director and new management in Logistics after a re-org (GSK Manufacturing Division). Note: some words were purposely spelled with the UK conventions given that half of the audience was from the UK, e.g. programme, utilisation, etc. Since this information is outdated, it is no longer sensitive and can be seen publicly.

1. 1
Project Management
for the
Academy of Logistics
. . . ensuring that management uses
the funds entrusted to it efficiently and
effectively whilst maximising value
Margaret C. Dischler
PPCI Project Management
November 19, 2002

2. Margaret C. Dischler
PPCI Project Planning
2
The Governance “Umbrella”
 Strategic Planning: Developing plans and objectives to fulfill the
organization’s purpose
 Leadership: Facilitating the communication of the organization’s
purpose through vision and follow-through
 Organisation Design: Establishing and/or reinforcing the structure that
defines management and communication paths
 Stewardship: Establishing and/or reinforcing the accountability for
preserving the organisation’s purpose
 Risk Management: Putting assets at risk to achieve the organisation’s
objectives. Balancing risk and reward.
 Assurance: Providing feedback on the efficiency and
effectiveness of the project.
Project Management is an outgrowth of good Governance

3. Margaret C. Dischler
PPCI Project Planning
3
Project Management
. . . is about who, when, and how a project team
achieves its purpose. Project management directly
supports the governance function.
Project Teams are groups of diverse people that are held
together by a shared purpose.
The project team exists to achieve its purpose: to deliver something
of value to its customers or constituents.

4. Margaret C. Dischler
PPCI Project Planning
4
Project Management - Opportunities
Our opportunity is to strengthen the project team individuals and their
interactions so that goals are more likely to be achieved.
 Improve structures, procedures, systems, and feedback
 Improve internal working relationships and communications
 Improve external relationships with interested stakeholders
 Improve and standardize methods of measuring business value
 Better identify business risks

5. 5
Project Management Guidelines
within GSK

6. Margaret C. Dischler
PPCI Project Planning
6
Apex - Advancing Project Expertise
Project Management Framework

7. Margaret C. Dischler
PPCI Project Planning
7
Comprehensive Project HealthCheck
1. Key Project Roles and Responsibilities
2. Project / Programme Alignment
3. Business Organisational Change and Benefits
Management
4. Project Management Method / Approach
5. Project Reviews
6. Configuration Management
7. Change Control

8. Margaret C. Dischler
PPCI Project Planning
8
Comprehensive Project HealthCheck
….cont’d
8. Project Planning
9. Monitoring & Control
10. Financial Control
11. Risk & Issue Management
12. Communications Management
13. Contract and Supplier Management
14. Team Management
15. Technical & Quality Management
Findings could prevent a serious problem from developing
and/or provide excellent strategic value

9. 9
The Academy of Logistics
Project HealthCheck

10. Margaret C. Dischler
PPCI Project Planning
10
Comprehensive Project HealthCheck
Progress Items
 1. Key Project Roles and
Responsibilities
 2. Project / Programme Alignment
 4. Project Management Method /
Approach
 5. Project Reviews
 8. Project Planning
 11. Risk & Issue Management
 12. Communications Management
 13. Contract and Supplier
Management
 14. Team Management
Items To Review
3. Business Organisational Change
and Benefits Management
6. Configuration Management
7. Change Control
9. Monitoring & Control
10. Financial Control
15. Technical & Quality Management
9 out of 15 areas are active. Approximately half of
the 9 have come “online” recently in detail

11. Margaret C. Dischler
PPCI Project Planning
11
Apex/AoL Risk Assessment
Summary: Predicted benefits will accrue.
Overall Benefit Risk: Medium
Very high risk categories: 1
Benefit risk score: 18
Very high risk categories: 0
Business continuity risk score: 46
Summary: There is some risk that project deliverables will have adverse impacts.
Summary: Significant risks should be weighed (with costs) against potential benefits. Experienced project manager required.
Overall Business Continuity Risk: Medium
Overall Project Risk: Medium
Very high risk categories: 0
Project risk score: 46
Risk Assessment Tool - Results
Project: Academy Of Logistics

12. Margaret C. Dischler
PPCI Project Planning
12
AoL Risk/Issue Identification

13. Margaret C. Dischler
PPCI Project Planning
13
Ways of Working
Standard Operating Procedures?
GSK plans to utilise a new method
in the re-org process

14. Margaret C. Dischler
PPCI Project Planning
14
Ways of Working
Standard Operating Procedures
Current Established Project Team Interactions for Project Planning
 Tuesday: Content Updates and Planning
 Tuesday: Infrastructure Updates and Planning
 Alternating Wednesdays: Stream Leader Updates and Planning
 Thursdays: myLearning Updates and Planning
Proposed Additional Team Interactions for Improved Project Management
 Thursdays: Communication Stream Updates and Planning Meeting
 Monthly Configuration Management, Audit Review Meeting
 Monthly Pipeline Meeting (may be combined with the above)
 Weekly notifications to Tier 2 and Tier 3 to review and provide plan
updates

15. Margaret C. Dischler
PPCI Project Planning
15
How To Use the Project Plan
 Reviewing Info by Stream
 Filtering by learning material
 Filtering by resource
 Filtering by time period
 Filtering by Resource and Time Period
 Using mouse-overs
 Completed Tasks