1. Acquiring a Virtual Office Assistant
Are your daily tasks in your (http://www.ringcentral.com/virtual-office/index.html) virtual
office becoming somewhat too burdensome? Is your small business expanding so rapidly that
your one-man team can’t handle it any longer? Then, this may possibly be the best time to get
some aid. Problem is, you don’t want the hassle of hiring a full-time assistant and your office
space can only accommodate yourself.
The most effective solution for the problem will be to hire a contractual virtual office assistant.
The virtual assistance sector is currently booming, what with the need of many freelancers and
small business owners for on-the-go secretaries that will give them assistance wherever they are.
When you don’t need a full-time employee and only want an individual to help you with specific
tasks like organizing your files, spreadsheets, or answering your
(http://www.ringcentral.com/virtual-office/virtual-office-phone.html) virtual office phone for
you, then hire a virtual assistant. Here’s how:
Initially, check the need
Just before posting an ad or looking anywhere for a virtual assistant, list down your needs first.
These will serve as your hired assistant’s responsibilities. Look at the workload, and think if you

2. only want a part-time helper or a full-time assistant. Should you want a person to design your
presentation, remind you of the next client meeting, answer your virtual office phone, and
organize your spreadsheets, then look for an individual who would work for you for 40 hours a
week. Just keep in mind though that a virtual assistant can’t whip you some coffee whenever you
want to.
Post and/or search on the internet
Once you have organized your list of responsibilities and decided which tasks you'll delegate for
your prospective VA, it is time for you personally to go on job internet sites like oDesk or Elance
to post an ad or look for contractors who would match your preferences. Narrow down your
alternatives by reading their profiles and examining who among them have the most encounter
functioning in the market your business is in, their years of encounter as an assistant, their
expected salary and availability. Select the five very best resumes that you would want to
consider, and schedule them for any video interview.
Choose your new VA
It’s time for you to judge and choose once you have interviewed your applicants. Some
employers also give the applicants on-line and logic exams for them to have a better evaluation
of their prospective assistants. If you're having a tough time choosing among the top set of
applicants you interviewed, think about hiring the one you think would be the most unforgettable
and you were most comfortable with. A virtual assistant is no different from an actual secretary:
he or she will likely be your partner within your virtual office most of the time, so an excellent
rapport is also significant.
When you’ve hired your new assistant, have him or her send you a contract that will clarify your
agreement concerning work hours, salary and responsibilities. Give your VA an orientation on
what your enterprise and virtual office is all about, and set your expectations of one another.