General Ledger System

GENERAL

GENERAL LEDGER SYSTEM LEDGER
SYSTEM

The GENERAL LEDGER SYSTEM is the collecting point for all
financial data of a business. A chart of accounts and a ledger of
transaction entries are maintained in the database.

Each subsidiary software package updates totals as journal entries
to the General Ledger database. Journals, trial balance listings
and letter-perfect profit and loss statements can be printed by
this system. TM
1729 Gateway Circle, OH 43123 • Grove City, OH 43123 • Phone 614-875-2006
www.infonetx.com • e-mail: info@infonetx.com • Fax 614-875-7761

Profit and Loss statements can be run individually by subsidiary
or combined. P & L's can also be shown in comparison to
budget or prior years.

GENERAL LEDGER SYSTEM MENU

GENERAL LEDGER MENU
• The EDIT LEDGER TRANSACTIONS
program is used to add, change, view or
delete any transaction in the ledger data-
base.
• The GENERAL LEDGER JOURNAL
lists ledger transactions in journal (nu-
merical) order.
• The ACCOUNT TRIAL BALANCE
lists ledger transactions by account in
chronological order with account subto-
tals.
• The GENERAL LEDGER ANALYSIS
lists each account balance in a monthly
spreadsheet.

MONTHLY REPORTS
• Letter-Perfect GENERAL LEDGER
STATEMENT, BALANCE SHEET
GENERAL LEDGER MENU SCREEN
and INCOME STATEMENTS can be
produced according to your accountant’s specifications.
• The CHANGE G/L ACCOUNT I.D. is used to change a G/L
MONTHLY UPDATES Account ID throughout the system.
• Monthly updates from all subsidiary software packages includ-
ing, order invoicing, receivables, cylinder control, payables and MISCELLANEOUS
payroll can be run in summary or detailed mode to automatically • The VERIFY LEDGER DATA program is a maintenance pro-
create General Ledger entries. gram to ensure the internal integrity of the General Ledger data.

CHART OF ACCOUNTS • The CONDENSE G/L DATA program condenses/purges se-
• The EDIT CHART OF ACCOUNTS program allows you to lected ledger entries into one transaction per account.
add, change, view or delete records in the chart of accounts file.
FILE EDITORS
• The CHART OF ACCOUNTS LIST shows the complete chart • FILE EDITORS provide low level access to the database for
of accounts. programmer/system administrator use only.

INFONETICS, Inc. • 17 29 Gateway Circle • Grove City, OH 43123 • 614/875-2006 Ver 2.22 Page 91

GENERAL
LEDGER EDIT LEDGER TRANSACTIONS
SYSTEM

The EDIT LEDGER TRANSACTIONS
program is used to add, change, view
or delete any transaction in the ledger
database.
• Used to post standard monthly periodic
journal and recurring entries.
• Security permission modes to prevent
modification except by authorized per-
sonnel.
• Batch posting totals maintained
throughout the editing session, with
warning generated if attempting to leave
program out of balance.
• Audit journal produced at end of edit-
ing session.

EDITING SCREEN: EDIT LEDGER TRANSACTIONS

GENERAL LEDGER REPORTS

The GENERAL LEDGER JOURNAL
provides a list of ledger transactions in
journal (numerical) order.
The ACCOUNT TRIAL BALANCE
provides a list of ledger transactions by
account, in chronological order with
account subtotals.
The GENERAL LEDGER ANALySIS
provides a list of each account balance
in a monthly spreadsheet. Balance
Sheet and Income Statement subtotals
are included.
• Detailed mode: Lists transaction ID,
date, account, debit and credit and bal-
ance amounts, and description for each
transaction.
• Summary mode: Lists debit and credit
totals only.
• Output can be directed to the screen, SETUP SCREEN: GENERAL LEDGER JOURNAL
.PDF preview, any printer, fax, email or a net-
worked harddrive on the server.

The next two pages contain sample printouts produced by the General Ledger
programs. Examples of detailed and summary modes are presented.

Page 92 Page 92 Ver 2.22 INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006

GENERAL
GENERAL LEDGER REPORTS LEDGER
SYSTEM

SAMPLE OUTPUT: GENERAL LEDGER JOURNAL WITH DETAIL

SAMPLE OUTPUT: ACCOUNT TRIAL BALANCE – DETAILED MODE


GENERAL
LEDGER GENERAL LEDGER REPORTS
SYSTEM

SAMPLE OUTPUT: ACCOUNT TRIAL BALANCE – SUMMARy MODE

SAMPLE OUTPUT: GENERAL LEDGER ANALySIS


GENERAL
GENERAL LEDGER REPORTS LEDGER
SYSTEM

SAMPLE OUTPUT: GENERAL LEDGER STATEMENT (DETAILED)

SAMPLE OUTPUT: GENERAL LEDGER STATEMENT (SUMMARy)


GENERAL
LEDGER BALANCE SHEET/INCOME STMT
SYSTEM

The BALANCE SHEET program
provides a letter-perfect balance sheet,
produced according to your accountant’s
specifications.
• Can be produced for individual subsid-
iaries or combined.
• Customized layouts available.
• Related accounts can be combined for
less detailed format.
• Output can be directed to the screen,
.PDF preview, any printer, fax modem,
email or a networked harddrive on the
INFONETICS, Inc.
1729 Gateway Circle
Grove City, OH 43123
INFONETICS, Inc.
1729 Gateway Circle
Balance Sheet
Grove City, OH 43123
For The Period 01/01/08 Thru 12/31/08
Balance Sheet
A S S E T S
-----------
CURRENT ASSETS
L I A B I L I T I E S
1010 CASH IN BANK, CHECKING 146333.04
---------------------
1011 CASH IN BANK, SAVINGS 23139.51
CURRENT LIABILITIES
1012 ALLOW FOR DOUBT ACCOUNT 2744.82
2050 ACCOUNTS PAYABLE TRADE 239421.15
1013 CASH ON HAND 2442.03
2131 FEDERAL W/H 1055.34
1020 ACCOUNTS RECEIVABLE 420295.53
2131-M F.I.C.A. MEDICARE W/H 1884.75
120010 INVENTORY: ACETYLENE 1065.60
2131-S F.I.C.A. S.S. TAX W/H -2624.34
120015 INVENTORY: ARGON 6170.64
TOTAL FEDERAL W/H
120025 INVENTORY: CARBON DIOXIDE 585.00
2132 STATE W/H 2286.03
120030 INVENTORY: COMPRESSED AIR 90.00
2133 COUNTY W/H 669.78
120035 INVENTORY: HELIUM 2438.34
120015 STATE UNEMP TAX 304.68
120055 INVENTORY: NITROGEN 1575.39
120025 FEDERAL UNEMP TAX 1218.75
120060 INVENTORY: OXYGEN 3746.40
120030 ACCRUED WAGES 25260.00
120065 INVENTORY: PROPANE 1260.00
120035 ACCRUED PROPERTY TAX 4151.37
120070 INVENTORY: SPECIALTY GAS 1215.18
120055 ACCRUED INTEREST EXPENSE 5727.84
TOTAL INVENTORY: GAS
120060 ACCRUED FEDERAL INCOME TX -175.74
121010 INVENTORY: WELDING EQUIP. 101293.56
1200 ACCRUED SALES TAX 7158.99
121020 INVENTORY: ELECTRODES 92114.43
----------
121030 INVENTORY: GAS WELD EQUIP. 64787.91
TOTAL CURRENT ASSETS 286338.60
121040 INVENTORY: WELDING AIDS 7690.59
121050 INVENTORY: ROD 11374.62
LONG-TERM LIABILITIES
121060 INVENTORY: SAFETY EQUIP. 32241.15
1510 TES PAYABLE, #2 30912.75
121070 INVENTORY: TOOLS 13742.61
1516 TES PAYABLE, #3 82052.52
121080 INVENTORY: WIRE 85478.37
1517 TES PAYABLE, #4 222469.17
TOTAL INVENTORY: SUPPLIES
1518 TES PAYABLE, #5 296436.54
----------
1519 DEFFERED INCOME TAX 30252.00
TOTAL CURRENT ASSETS 318094.76
----------
TOTAL FIXED ASSETS 662122.98
FIXED ASSETS
---------
1510 LEASEHOLD IMPROVEMENTS 605053.32
TOTAL LIABILITIES 948461.58
1516 ACCUM DEPR-LEASEHOLD IMPR -247809.12
1517 EQUIPMENT 1392508.53
C A P I T A L
1518 ACCUM DEPR-EQUIPMENT -856509.21
-------------
1519 TRUCKS AND AUTOS 425538.99
COMMON STOCK 47010.39
1520 ACCUM DEPR-TRUCK AND AUTO -346344.48
RETAINED EARNINGS 785008.11
----------
; STOCKHOLDER #1 6935.97
TOTAL FIXED ASSETS 972438.03
; STOCKHOLDER #2 6935.97
---------
TREASURY STOCK -89879.64
TOTAL OTHER ASSETS 0.00
----------
----------
TOTAL CAPITAL 756010.77
TOTAL ASSETS 1994262.63
----------INCOME OR LOSS
TOTAL
----------
289790.28
----------
TOTAL LIAB. AND CAPITAL 1994262.63
----------
----------

SETUP SCREEN: BALANCE SHEET/INCOME STATEMENT (top)
SAMPLE OUTPUT: BALANCE SHEET (bottom)


GENERAL
BALANCE SHEET/INCOME STMT LEDGER
SYSTEM

The INCOME STATEMENT program provides a
letter-perfect income statement, produced accord-
ing to your accountant’s specifications.
• Options for current period and Year-To Date, with
comparisons to prior year or budget available.
INFONETICS, Inc. • Can be produced for individual subsidiaries, or com-
1729 Gateway Circle
Grove City, OH 43123 bined.
Income Statement
• Customized layouts available.

- - - - - M - T - D - - - - - - - - - - Y - T - D - - - - -
• Output can be directed to the screen, .PDF preview,
any printer, fax, or networked harddrive on the server.
Current Prior Var Current Prior Var

I N C O M E
----------- INFONETICS, Inc.
400010 SALES: ACETYLENE 1729 Gateway Circle
400015 SALES: ARGON Grove City, OH 43123
400025 SALES: CARBON DIOXIDE
400030 SALES: COMPRESSED AIR Income Statement
400035 SALES: HELIUM For The Period 01/01/08 Thru 12/31/08
400040 SALES: HYDROGEN
400050 SALES: NITROUS OXIDE
400055 SALES: NITROGEN - - - - - M - T - D - - - - - - - - - - Y - T - D - - - - -
400060 SALES: OXYGEN
400065 SALES: PROPANE Current Prior Var Current Prior Var
400070 SALES: SPECIALTY GASES
TOTAL SALES: GASES C O S T O F G O O D S S O L D
410010 SALES: ARC WELDING --------------------------------
EQUIP INFONETICS, Inc.
410020 SALES: ELECTRODES 500035 HELIUM 10083.85 4345.62 56% 1729 Gateway Circle
410030 SALES: GAS WELDING 500040
EQUIP HYDROGEN 90.06 80.46 112% Grove City, OH 43123
410040 SALES: WELDING AIDS500050 NITROUS OXIDE 912.41 7960.32 4947.90 161%
410050 SALES: ROD 500055 NITROGEN 2210.31 4566.30 Income77%
5916.84 Statement
410060 SALES: SAFETY EQUIPMENT
500060 OXYGEN 2677.73 8699.52 Period 01/01/08 Thru 12/31/08
For The 11509.98 76%
410070 SALES: TOOLS 500065 PROPANE 378.15 66.90 565% 2460.54 1664.58 148%
410080 SALES: WIRE 500070 SPECIALTY GASES 25116.00 754.80 1968.78 38%
TOTAL SALES: SUPLLIES TOTAL COST: GASES - - - - - M - T - D - - - - - - - - - - Y - T - D - - - - -
4101 SALES: OTHER 510010 ARC WELDING EQUIP 15258.21 1408.62 2907.15 48%
4105 SALES: CYLINDER INCOME
510020 ELECTRODES 503150.00 540.81 582% Current Prior Var Current Prior Var
4110 SALES: CYLINDER MAINTENANCE
510030 GAS WELDING EQUIP 40101.25 4228.95 3705.15 114%
4115 SALES: MACHINE RENTALS
510040 WELDING AIDS 6300
964.71 SMALL TOOLS AND SUPPLIES 8022.03 133%
10673.79 83.85 2430.36 4345.62 56%
4120 SALES: REPAIRS 510050 ROD 640010
660.00 UTILITIES: WATER
2070.00 20501.58 10% 90.06 80.46 112%
4130 SALES: LABOR 510060 SAFETY EQUIPMENT 640020
4306.00 UTILITIES: ELECTRIC 1912.47 7960.32 4947.90 161%
4250 SALES: DELIVERY CHARGES
510070 TOOLS 640030
707.85 UTILITIES: GAS 1286.85 2210.31
120.00 1072% 4566.30 5916.84 77%
510080 WIRE 640040 397.50
26231.15 UTILITIES: TELEPHONE
58% 677.73 8699.52 11509.98 76%
TOTAL COST: SUPPLIES 6500 CLEANING & TRASH REMOVAL 378.15 66.90 565% 2460.54 1664.58 148%
5105 CYLINDER SALES 6600
500.00 EMPLOYEE BENEFITS 116.07 754.80 1968.78 38%
5110 CYLINDER MAINTENANCE 6620
1118.93 830.34 UNIFORMS
2% 112.65 258.213%
3505.74 1408.62 2907.15 48%
5120 REPAIR 6630
257.55 51.39 EMPLOYEE TRAINING
501% 686.61 195.78 351% 3150.00 540.81 582%
5200 MISCELLANEOUS 6700
1122.50 ADVERTISING 3141.90 101.25
9201.69 34% 4228.95 3705.15 114%
6800 OFFICE SUPPLIES 964.71 10673.79 8022.03 133%
TOTAL COST OF GOODS 681055692.66 LEGAL/PROFESSIONAL FEES
25247.14 173% 469844.22 526852.53 660.00
89% 2070.00 20501.58 10%
6820 TRAVEL/AUTO REIMBURSEMENT 306.00
GROSS PROFIT 6830
136000.00 0.00 CONTRIBUTIONS
0% 0.00 707.850%
0.00 1286.85 120.00 1072%
6840 DUES AND SUBSCRIPTIONS 231.15 397.50 58%
E X P E N S E S 6850 BAD DEBTS 18.93 830.34 2% 112.65 3505.74 3%
--------------- 6855 MEALS AND ENTERTAINMENT 257.55 51.39 501% 686.61 195.78 351%
6100 COMMISSIONS 6860 PENALTIES -24.48 -14.67 167% 578.46
615010 INSURANCE: KEY MAN LIFE 6865 7444.53MISCELLANEOUS 27729.12 -22.50
1200.21 2310 3141.90 9201.69 34%
615020 INSURANCE: REGULAR 16 395.73 -749.70 53% -1828.41 -2126.43 86%
615030 INSURANCE: GROUP 5 TOTAL OPERATING INCOME 96547.14 55692.66 173% 469844.22 526852.53 89%
615040 INSURANCE: SPECIAL -
TOTAL INSURANCE EXPENSE 20 TOTAL ADMIN EXPENSES 0.00 0.00 0% 0.00 0.00 0%
6200 OFFICERS SALARIES 21
6201 OTHER WAGES 28 NET OPERATING INCOME 96547.14 55692.66 173% 469844.22 526852.53 89%
6203 BONUSES
6210 FREIGHT O T H E R I N C O M E / E X P E N S E S
Page 1 6220 BUILDING RENT 13 ----------------------------------------
6900 DISCOUNTS EARNED -24.48 -14.67 167%
6230 REPAIRS AND MAINTENANCE
629010 TRUCK/AUTO: FUEL - 6910 INTEREST EXPENSE 7444.53 27729.12 1200.21 2310%
629020 TRUCK/AUTO: OIL/TIRES 1 6930 SERVICE CHARGES -395.73 -749.70 53% -1828.41 -2126.43 86%
629030 TRUCK/AUTO: REPAIR
629040 TRUCK/AUTO: OTHER 1 TOTAL OTHER INCOME/EXP 7048.80 -749.70 -940% 25876.23 -940.89-2750%

NET INCOME BEFORE TAXES 32613.24 146583.72 22% 346259.97 313510.65 110%

T A X E S
---------
9110 FEDERAL INCOME TAX -1722.00
9200 OTHER TAXES AND LICENSES 2661.75 4281.36 10933.05 39%
Page 2
TOTAL TAXES 2661.75 2559.36 10933.05 23%

NET INCOME AFTER TAXES 29951.49 146583.72 20% 343700.61 302577.60 114%

Page 3

SAMPLE OUTPUT: INCOME STATEMENT


GENERAL
LEDGER MONTHLY UPDATES
SYSTEM

The UPDATE INVOICES TO G/L
program updates a selected range of
invoices as a transaction in the General
Ledger database.
The UPDATE RECEIVABLES TO G/L
receivables transactions as a transaction
in the General Ledger database.
The UPDATE RENT/LEASES TO G/L
rent/lease invoices as a transaction in
the General Ledger database.
The UPDATE PAyABLES
TO G/L program updates
payables transactions
(vouchers and checks)
for a given period as a
transaction(s) to the General
Ledger database. The result-
ing G/L Transaction will be
distributed to the appropri-
ate G/L Account/Subsidiary
code.
The UPDATE PAyROLL
TO G/L program updates
a selected range of payroll
checks as a transaction in the
General Ledger database.

SAMPLE OUTPUT: UPDATE


GENERAL
CHART OF ACCOUNTS LEDGER
SYSTEM

The EDIT CHART OF ACCOUNTS
program allows the user to add, change,
view or delete records in the chart of ac-
count file.
• Each record consists of account ID, de
scriptive name and chart sequence code.

EDIT SCREEN: EDIT CHART OF ACCOUNTS (top)
SAMPLE OUTPUT: CHART OF ACCOUNTS LIST (bottom)


GENERAL
LEDGER
SYSTEM


General Ledger System

Recommended

Recommended

More Related Content

Similar to General Ledger System

Similar to General Ledger System (20)

General Ledger System