Payroll process presentation For Payroll Management Software

Payroll Process

Innovation
Infosoft Technologies

© Innovation Infosoft Technologies

Payroll Processing
Payroll processing is one of the task that takes up a lot of time
and demands pains taking effort. Precision is the key, all
calculations have to be done on time, the correct deductions
made, taxes deposited and returns filed on time and if payroll
calculations are delayed or are incorrect, businesses end up
paying stiff penalties – something small and medium businesses
and enterprises (SMEs/SMBs) cannot afford.

The best option is to say goodbye to those risks by outsourcing
payroll processing to us. We offer customized payroll processing
solutions to fit your requirements, leaving you free to focus on
your core business.
We have strong processes, infrastructure
handle diverse payroll requirements.


and

expertise to

Why Outsource
Reduce Costs
The direct costs of processing payroll can be greatly reduced
by working with a payroll provider.
Avoid Penalties
Payroll processing involves legal compliance for TDS , PF,
ESIC and P Tax. Incorrect calculations and delayed
payments result in interest and penalties. In many
instances, this cost immediately
justifies outsourcing
payroll.
Reliability and continuity
You do not have to worry about losing the employee that
does payroll processing and this is a great challenge faced
by organizations in today's time of high staff attrition.
Outsourcing ensures reliability and continuity.


Why Outsource

Contd.

Free Up Time for Core activities
Payroll processing is a time-consuming process.
Outsourcing payroll can free up staff time to pursue more
important value-added and revenue-generating activities.
Leverage Outside Payroll Expertise
Most business Accounts /HR Managers don't have time to
keep up with constantly changing regulations, TDS
rates, and legal forms. By outsourcing payroll, business
can take advantage of expertise of outsourcing firm.
Automation of the Payroll Process
Because of
outsourcing, the payroll process gets
streamlined and to a maximum extent get automates. The
software used for payroll processing sends several
standard
reports
to
employees
and
the
HR
department, which forms a good basis of control as well.


Why Innovation
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More than Two Decades of Service with most of the clients
Reliability and Continuity.
“SEMS’ the most versatile Payroll software now available in various
versions including fully web enabled version having more than 100
installations backed by highly efficient development team
Various Web enabled modules of SEMS address highly specific
requirements eg. Automation of Reimbursement, Sales Incentive and
Full & Final Processes
Fast adaptability to any change with minimum turnaround time
Efficient service backed with highly skilled team and infrastructure
Extremely Cost effective
High data confidentiality
Impeccable Track Record


Scope of work
Setup Information

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Various Masters – Branch, Department, Designation etc.
Payroll components with rules
Employee Master Details
Employee Salary Structure
Loan Recovery Schedules

Processing of data for new/existing Employees based on
Attendance sheet
Change in salary structure and HR Related information
Change in Variable components
New Loans recovery schedules / extra recovery details.
Stop Salary
Calculation of TDS based on the estimations of investments
received from employees
 Generation of bank transfer files for the credit of salary
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Scope of work

 Reimbursement Processing
 Full & Final Settlement
 Generation of reports

Salary processing
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Receiving the monthly inputs via eSEMS
Verification of monthly inputs
Processing based on given inputs
Verification of first cut after processing(input vs. output)
(Self Audit)

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Approval from HR Department
Auditing by chartered Accountant
Submission of Audit Report
Salary disbursement Via Electronic Bank transfer

Reimbursement processing
 Receiving the monthly Actual bills.
 Verification of monthly Actual bills based on company
policy.
 Processing of Reimbursement
 Self Audit
 Disbursement .

Full and Final processing

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Receiving the monthly inputs.
Processing of full and final
Self Audit
Forward to concerned Department

Scope of work contd..

Reports:
 Salary register for the month
 Variance Report With Remarks
 SAF Statement

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Deduction reports like PF,TDS,Loan Statement.
Challan's
PF Form 5/10/3A/6A/12
ESIC Form 6/7

 Profession tax deduction reports
 Tax payable report – Challan 281

Other Miscellaneous Reports

 Joiners report

 Resigned report
 Headcount Report
 Employee Related cost (ERC Report)
 Annual Operating Plan (AOP Report)

 Any Misc. Report On Immediate Demand


ePaySlip Module
After processing of data, the output is shared with
ESS(Employee Self Service) module :The following Reports can be viewed through the
employees by using their user-id and password.
Employee:- Pay slip, Tax calculation sheet with
loan recovery information,
Reimbursement slip are provided to
employees.


eSEMS Payroll Process
Web
Server

Resignees Data

Incentive Data

Change in
Employee
Information V

A
L
I
D
A
T
I
O
N
S

eSEMS
Centralized
Application
Server

Pay Process
Requests

Data Transfer

Encrypted
Data

ESS Module

Arrear

AOP( Annual
Operating Plan)

ERC( Employee
Related Cost)

Investment
Declaration

Reimburse
ment
Slips

Tax
Calculation
Sheet

ePay
Slips

Employee Reports
 ePay slip
 eReimbursement Slip
 eTax Calculation Sheet


Employer Reports
 Pay Reports
 TDS Reports
 PF Reports
 ESI Reports

 Leave Reports
 Reimbursement Report


Display the tax estimation
The
pay-slips and Tax estimation is displayed to each
employee through ESS web module (includes investment
feeding by employee.) with their respective
User id and Password.


Quarterly processing
 Updating TDS Challan payment details
 Generation of eTDS Form 24Q and annual returns and
forwarding the same for onwards submission


Helpdesk

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9 x 6 Customer Service.
Voice Support & Mail helpdesk.
Service related queries.
Policy related &Database related.
Complaints /Grievances.
Employees Personal Information Change request


Contact us
Address:-

Innovation Infosoft Technologies
Bunglow Plot No.1,Kailash Complex ,3rd Floor
Pandav Nagar
New Delhi-110092
Office No.-+91-11-22483845
Contact No.:-91-9136836080,
91-9136155164,
www.innovationinfosoft.com


Thank You


ePay slip


eReimbursement Slip


eTax Calculation Sheet


Payroll process presentation For Payroll Management Software

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