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2. SAP Funds Management (FI-FM)
Funds Management (FI-FM) is a document provided by SAP AG. This SAP
FI Fund Management document is intended for SAP System
Administrators, Finance and Controlling (FICO) developer and
SAP technology Consultants.
This SAP FI document explains you about Funds Management (FI-FM)
component and its tasks in Financial accounting. You will learn to budget
all revenues and expenditure, monitor future funds movement and
prevent budget overruns with this SAP FI-FM component. You will learn FI-
FM integration with other components in SAP R/3 system such as FI-GL
and SAP MM. This article explains you about Funds management
component features and uses.
3. Funds Management
Purpose
The functions in this component support you in creating budgets. The tasks of
Funds
Management are to budget all revenues and expenditures for individual
responsibility areas,
monitor future funds movements in light of the budget available, and prevent
budget overruns.
Integration
Funds Management is fully integrated with other components in the R/3 System.
Which
component is used in each case depends on the specific requirements of your
organization. A
basic requirement for use of Funds Management is integration with the General
Ledger
Accounting (FI-GL) component.
4. Basic Data
Purpose
This component offers all the functions for reproducing the budget structure of
your organization
in Funds Management. The organization is split accounting to organizational and
functional
viewpoints:
Funds centers
Funds centers are used to represent organizational units (areas of responsibility,
departments, projects) and are arranged in a hierarchy.
Commitment items
Commitment items are used to represent functional aspects (expenditure and
revenue
structures) in a hierarchy. They are used to split budgets according to contents
and
business transactions affecting liquidity into revenue items and expenditureitems.
5. Features
Maintaining Master Data
• Commitment item hierarchy
The recording of posting data from the Funds Management feeder systems is
controlled
by means of the control parameters in the commitment item master records,
as is how
they are displayed in reporting.
• Funds center hierarchy
• Funds and applications of funds
Status Management
By activating status management, you can control the commercial transactions
in Funds
Management for:
• Individual combinations of commitment items, funds centers, and funds
• Individual objects, such as all commitment items or all funds centers
6. Link Between Basic Data Elements in Funds Management
• Define a fund in the funds center master record
Using this link, the fund is automatically defaulted by the system in posting
transactions.
• Define a funds center in a commitment item
In the posting transaction, the system derives the funds center from the
commitment item
and proposes it as a default value
Link Between Basis Data Elements in Other Components
• Assignment of a funds center to a CO account assignment
(cost center, WBS element, order, profit center)
In the posting transaction, the system derives the funds center from the CO
account assignment.
• Assignment of a funds center to HR master record
7. Fund
Definition
Funds balance provided for a specific purpose by a sponsor and managed
separately
Use
Funds are used to represent funds from secondary sources. They represent
funds which are limited as to time available or function, which have been made
available to cover specific expenditures.
In the system, a funds represents the whole organizational and functional
structure of yourorganization (fundscenter and commitment item hierarchy).
You can use a Budget Structureto confine this structure to particular
responsibility areas (funds centers) andexpenditure categories (commitment
items).
You thus determine which responsibility areareceives the promised funds,
which have usually come from aparticular source to cover a particular project
and can only be disbursed on particular types of expenditure
8. Funds Center
Manual input
Funds center from referenced document (such as funds commitment)
Funds center from commitment item master record
Funds center from assignment to CO account assignment
Funds center from assignment to profit center
Fund
Manual input
Fund from referenced document (such as funds commitment)
Fund from funds center master record
Funds from assignment to CO account assignment
Fund from assignment to profit center
9. FM Account Assignment Logic
Use
For data to be recorded in Funds Management (FM), you must, when posting
data in other components, always enter a complete FM account assignment
(combination of funds center , commitment item, and, if required, fund)
To keep data input work to a minimum, you can create connections between
basic data within
FM and between the basic data in FM and the basic data in other applications.
In line with these connections, the system can, when you make postings,
automatically derive the
complete FM account assignment from the individual FM account assignment
objects.
10. Following are the few topics covered in this SAP FI-FM guide.
Funds Management (FI-FM)
Authorizations
Authorization Objects in Funds Management.
Authorization Check on Budget Entries
Funds Center Auth. (Cross-Funds Center and Internal)
Maintaining Authorizations
Basic Data
Enterprise Structure - Organizational Units
Funds Center
Changing the Structure of the Master Data Hierarchy
Selecting Sub hierarchies in Hierarchy Maintenance
Additional Functions in Master Data Maintenance
