1. Staffing, onboarding,
and expectations
YALANTIS

2. HELLO!
I’M NATALIIA BICHAN
● Head of PMO & Project Manager at Yalantis
● Certified PM: Project Manager Professional
(PMI PMP), Agile Practitioner (PMI ACP),
ICP-APM, ICP-AFT
● Speaker & teacher

3. AGENDA
1.
2.
Hiring in 2023
3.
What’s on the market?
What can we offer to each other
4. Onboarding and adaptation

4. Finally, we are hiring!

5. #
Preconditions
Yalantis motivation when we went to the market and what
was done before.
01 Future goals
Assessment of current PM department and its
configuration in 6 months.
02 Define delivery units need
Assessment of current Delivery units team
composition and room for improvements.
03 Mentors availability
Assessment of current mentorship program
and find new possibilities.
04 Contractors database
Check is there a possibility of get back
contractors that used to work with the
company.

6. Market 2023

7. Project Manager (less than 1 year of work experience)

8. Project Manager (1-2 years of work experience)

11. Lessons learned
Considering pitfalls during past hiring season we can
acknowledge few important steps that should be
considered next time.
01 Align with all stakeholders
Discuss with staffing department financial
expectations and future strategy, etc.
02 Rely on real candidats
Market research can be useful, but we should
consider only real candidats.
03 Adjust process
Include in hiring process mentors, PMO and
other stakeholders when needed.
04 Consider chat GPT
Nowadays we can't rely on test assignment, it
can be done via AI and it would look good.

12. What can we offer to each
other

13. PROJECT MANAGER CAREER PATH
PMO lead

14. Project Management
Development Program
● Mentorship program
● Community & knowledge sharing
● Knowledge base
● Knowledge evaluation
● Help with onboarding
● Regular feedback sessions
● Templates
● Career maps and IDPs

15. Project Management Internship Roadmap

16. Company culture and
benefits
● A lot of fun
● Stable work environment
● Good processes
● Bench between projects
● Certifications coveredge
● Openness

17. Our expectations from
candidate
● Willing to learn
● Quick onboarding
● Theoretical knowledge
● Proactivity
● Openness

18. Onboarding best practices
It is never too late to get some new best practices for
your company or department.
01 Create checklist
It’s might be obvious but onboarding checklist
can make life much easier. Don’t forget update
it :)
02 Match mentor & newcomer
If it’s possible consider who will be
newcomers’ mentor and will they match.
03 Challenge them
Try to add newcomers to difficult projects, so
they’ll be able to gain more knowledge and
practice.
04 Be ready to trust
If everything goes well give newcomers own
projects. But keep an eye on them :)

19. Onboarding tips
Considering pitfalls during past hiring season we can
acknowledge few important steps that should be
considered next time.
01 Set expectations
We should set clear expectations from both
sides - candidate and the company.
02 Set clear goals
Discuss clear goals which candidate should
achieve by the end of the trial period.
03 Gather feedback
Ask feedback (from person, his/her mentor, or
any stakeholder) sooner then later.
04 Be ready to let go…
Not every candidate will fit the company, it’s
better to let go if it doesn’t work.

20. THANK YOU
Any questions? Feel free to contact me
nataliia.bichan@yalantis.net
Linkedin