a slideshow to help lions club and district officers follow official protocol and maintain decorum at meetings

1. The International Association of Lions Clubs
Protocol
&
Meeting Procedures
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2. Protocol
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 Order of precedence
(who is ranked higher?)
 Seating
(who is seated where?)

3. Protocol
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4. Order of Precedence
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Council Chairperson
District Governor
Past Council Chairperson
Immediate Past District Governor
First Vice District Governor
Second Vice District Governor
Past District Governors
District Cabinet Secretary
District Cabinet Treasurer
District GLT, GMT and LCIF Coordinators
Region Chairperson
Zone Chairperson
District Chairperson
Club President
Immediate Past Club President
Club Past President
Club Secretary
Club Treasurer

5. Inviting to the dais
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1. Club President
2. Club Treasurer
3. Club Secretary
4. Immediate Past Club President
5. Zone Chairperson
6. Region Chairperson
7. District GLT, GMT and LCIF Coordinators
8. District Cabinet Treasurer
9. District Cabinet Secretary
10. Past District Governors
11. Second Vice District Governor
12. First Vice District Governor
13. Immediate Past District Governor
14. Past Council Chairperson
15. District Governor
16. Council Chairperson

6. Dais Arrangement
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7. Seating
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1 24689753
Presiding Officer
(Club President)
Chief Guest

8. First to be seated
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Presiding Officer

9. Always Have a Checklist
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10. Using gong and gavel
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 Symbol of your authority
 Stand upright,
announce details of meeting
and then strike the gong
 Use gently, courteously and with care

11. We salute our national flag and pledge our allegiance to
the same. Its honor and its glory depend on the zeal and
assiduity with which each one of us will shoulder the
responsibilities of a good citizen. Its history written in
letters of gold inspires us to put in good work for the fair
name of our country. We declare our unflinching loyalty
to our national flag and maintain that its course shall be
our course and that each individual amongst us shall
make genuine efforts to add to its luster and glory and
make it fly proudly aloft in the comity of nations.
Reciting invocation
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12. Welcoming guests
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We are glad
you are here

13. Presiding Officer
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 Remain seated till adjournment
 Maintain decorum
 Conduct proceedings effectively

14. Addressing dignitaries
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 ONLY Chief Guest and Presiding Officer will
address all
 Others should address Presiding Officer
only
 Others SHOULD NOT address everyone

15. Secretary’s Report
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 Be brief and effective
 Report ONLY what happened since
last meeting
 May use technology

16. Introduction of Guests
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 Be brief and effective
 Avoid reading from text
 Ensure accuracy
 Avoid flattery

17. Respect the Guest
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 Pay attention to the speaker
 Moral obligation to be orderly
 Do not cross talk
 Don’t interrupt or argue
 Questions only if invited

18. Mementoes
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 Mementoes are not awards, not gifts
 Award is merit, shawl is honor, memento is
memory
 Avoid whenever possible
 Better give unwrapped
 Avoid garlands

19. Medals
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 Wear medals with formal wear only
 Medals should never be worn with casual
dress
 Don’t remove the ribbon (integral to the
award)

20. Tail Twisting
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 Don’t push beyond good taste
 Be clever and be well-planned
 Create clean, gentle, positive humour
 Fines should be nominal

21. Vote of Thanks
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 Be brief and precise
 Not an occasion for showing off
speaking skills
 Don’t thank your home club

22. National Anthem
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 Follow decorum
 Sing proudly and rhythmically
 Don’t leave hall earlier

23. Adjournment
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 Make any announcements before
adjourning
 Stand up, declare adjournment
and then strike the gong

24. Post Adjournment
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 Return badges, carry garlands
 Escort guests to dinner
 See off the guests

25. Thank you
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lionnagaraju@gmail.com