Here are some useful tips on writing an approval letter. Create an informative, short and sweet approval draft using these points in a professional way.

1. How to Write an Approval Letter
Followall the stepsmentionedbelow todraftaperfectapproval letter:
1. State What Youare Approving
You shouldalwaysbeginyourletterbyclearly statingwhatyouare approvinginyour letter.Youcan also
mentionthe reference of the requestletterthatwassubmittedtoyoubythe employee towhomyou
are responding.Thiswouldbringclarityinyourletter.
2. Mentionthe Reason, ifNeeded
If there is needtomentionthe reasonthenmake sure thatyoustate the reasonbecause of whichyou
are approvingthe request.There isnoharminstatingthe logicbehindtakingsuchadecisionasit
supportsyourapproval.
3. Talk About What Next
The nextthingto include inyourdraftis to indicate the setof stepsthatthe personshouldtake now.
You mustinclude inthe letterthatwhatshouldbe the nextactionafterthe lettersothat the personis
aware and prepared.
4. Mentionthe Dates
If there are some importantdatesthatneedtobe includedthatare associatedwiththe permissionthen
make sure you mentionthem.Forinstance,if there isaneventtotake place thenyoushouldmention
the datesof the event.
5. Any Other Information
If there is anyotherinformationlefttobe sharedthenyoumustinclude inthe endof yourletter.If you
have any instructionsorguidelinestomentionthenyoushoulddoitbefore endingyourletter.
6. Formal Ending
End yourletterina formal way byofferingyourbestwishestothe employee forthe new event,position
or the projectthat is aboutto start. Keepitprofessional anddonotforgetto appreciate the initiation.
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