The document discusses material management in hospitals. It defines material management as the planning, organizing, and control of supplies from initial purchase to final use. The key elements of material management are inspection, need determination, demand estimation, cataloging, quality control, standardization, inventory control, packaging, procurement, distribution, storage, scheduling, and condemnation/disposal. Effective material management ensures obtaining the right materials, of the right quality and quantity, at the right time and price from reliable suppliers. Inventory control is important to maintain optimal stock levels and deal with time lags, uncertainty, and economics of scale. Nurses play an important role in ensuring adequate, well-organized supplies are available as needed and not wasted.

1. Kuldeep Vyas
HOD Community Health Nursing
Kuldeep Vyas M.Sc. N. 1

2. DEFINITION
Scientific technique comprising
of planning, organizing,&
control of materials from their
initial purchase to their final
destination.
Kuldeep Vyas M.Sc. N. 2

3. FACILITIES
DRUGS &
MEDICINES
EQUIPMENTS &
INSTRUMENTS
SUPPLIES
MATERIALS
IN
HOSPITAL
Kuldeep Vyas M.Sc. N. 3

4. Process of material management
Selection &
demand
estimation
Disposal or
condemnation
Maintenance or
repair
Placing order
Issue for
consumption
storage
Receipt of
material
Kuldeep Vyas M.Sc. N. 4

5. OBJECTIVES OF MATERIALMANAGEMENT
PRIMARY OBJECTIVE-
 Right price
 High turnover
 Minimize storage
cost
 Continuity of supply
 Good supplier
relations
 Development of
personnel
 Good nfo system.
SECONDARY
OBJECTIVE-
Forecast
requirement
 Interdepartmental
harmony
 Decision making
Kuldeep Vyas M.Sc. N. 5

6. ELEMENTS OF MATERIAL MANAGEMENT
• INSPECTION
• NEED DETERMINATION
• DEMAND ESTIMATION
• CATALOGGING
• QUALITY CONTROL
• STANDARDIZATION
• INVENTORY CONTROL
• PACKAGING
• PROCUREMENT
• DISTRIBUTION
• STORAGE
• SCHEDULING
• CONDEMNATION & DISPOSAL
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7. RIGHT MATERIAL
RIGHT QUALITY
RIGHT QUANTITY
RIGHT TIME
RIGHT PRICE
RIGHR
T
IGH
S
T S
U
UPP
P
LIE
P
R LIER
RIGH
RIG
T
HT U
USES
RSERS
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8. PROCUREMENT
Acquisition of goods or
materials
0r
The act of buying goods, services
or works from an external source
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9. PROCUREMENT CYCLE
REVIEW SELECTION
SELECT SUPPLIERS
MONITOR ORDER STATUS
RECONCILE NEEDS & FUNDS
DETERMINE NEEDED
QUANTITIES
SPECIFY CONTRACT TERMS
CHOOSE PROCUREEMNT
METHOD
RECEIPT & INSPECTION
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10. OPEN TENDER
NEGOTIATED
PROCUREMENT
RATE CONTRACT
RISK PURCHASE
MANY SUPPLIER
STRATEGY
SHORT PURCHASE
DIRECT
PROCUREMENT
LIMITED TENDER
Kuldeep Vyas M.Sc. N. 10

11. FACTORS AFFECTING PROCUREMENT
• Latest technology
• Availability of maintenance & repair
• Post warranty repair at reasonable cost
• Upgradability
• Availability of consumables
• Low- operating cost
• Installation
• Adequate space for storage
Kuldeep Vyas M.Sc. N. 11

12. ALPHABETICAL ARRANGEMENT
FIRST IN, FIRST OUT
MONITOR EXPIRY DATE
DOUBLE SHELF SYSTEM
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13. INVENTORY CONTROL
• INVENTORY is record of all the goods &
materials procured, received, stored & used in
the hospital.
• INVENTORY CONTROL is the process of
maintaining the optimum needed quantity
that is sufficient for smooth operation of the
organization.
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14. REASONS FOR INVENTORY CONTROL
TIME LAGS
UNCERTAINTY
ECONOMICS OF SCALE
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15. STEPS OF INVENTORY CONTROL
Creating store’s
accounts
Arranging method of
allocation
Fixing minimum
quantities
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16. Classification of inventory
•Raw material inventory
•Finished good inventory
•In process inventory
•Indirect inventory
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17. ROLE OF NURSE
HEAD NURSE
adequate supply
Good condition
Located conveniently
Minimize misuse
Educating for economic use
Develop procedure
Kuldeep Vyas M.Sc. N. 17

18. ROLE OF NURSE
• Maintain supply
• Readily available
• Good working condition
• First in, first out.
• Locked
• Regular & surprise checking
• Delegate responsibility
• Same place
• Proper method
• Follow policies
• Prevent wastage
Kuldeep Vyas M.Sc. N. 18

19. Kuldeep Vyas M.Sc. N. 19