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1. MEETING (16/12/2022) - AGENDA
Accounts
 1. Until annual closer (6 months duration), system have no option to
download the closing balance of the previous year and unable to process
the p&l of the current financial year. The provision for carry forward
option is available in other ERPs.
 It is a must and time line required to incorporate in the ERP.
 Demo to be arranged and document work flow.
 Test database create and remove unwanted schemes
 Audit trails to be enacted and to be live
 2. One code for one group.
A study to be conducted by accounts and give suggestion.
Removal duplicate codes.
Category for codes. Party wise grouping and the drilled down.
 A study to be conducted to validate the functional documents journals of
purchase, sales, production and financial modules are properly posted in
the financial modules.
 Audit reports required to validate the cross functional
postings and reconcile between module.
 Multi screen usage opening. Audit reports.
 Audit trails.
 3. WIP and FG Stock valuation reports are prepared manually by Accounts.
This is delaying the annual accounts finalization.

2.  Manual preparation leads the account closing delays.
Valuation must from the system.
 Routing and costing system implementation
 Cost sheet by accounts and configuration in routing system
 Material cost report. Posting in financial to be verified.
 100 units cost report.
 Report on cost variance for 3 months. Inventory variance
accounts.
 Brand wise production report.
 4. Since all transactional and cost information is in the system, discussion
to be made with accounts department and Bluechip to understand how
system and avoid manual preparation.
 Same as point 3.
 5. Negative stock value in the stock ledger and values are updated in the
system without user confirmation.
 Reports required to anlayse the root cause issue and needs
permanent solution.
 Audit report to analyse the negative stock value.
 6. In every month a/c. Ledger and Stores Ledger must be tallied.
Necessary report is needed.

3.  Same as point 2.
 7. Agewise report needed both payable and receivables.
 It improves the efficiency of payment processes
 Version 2 and 1 gaps and close the issues
Since the following jobs are manually prepared, accounts annual finalising takes
more time
 GST reconciliation system installed but not in use
 Costing system installed but not in use (Same as 2)
 Asset Management and depreciation system installed but not in use
o Documentation and work flow document
 MRP
o Not working and to be informed
 Plant maintenance installed but not in us
o Not working and informed
 TDS/TCS system installed but not in use
o Run the system
 WIP and FG system working but not verified (Same as 3)
 There are no records to evaluate the performance of ERP vendor, a
robust supportive procedure to be developed to have a better
service.
o 20 days
General

4.  Since the process is slow and database have 7 years of on-line, it is
suggested to archive old data and keep current data (2 years). This will
improve the operational efficiency and more controls on the ERP.
 Suggestion to improve the performance
 Version 2 from 1 is not properly migrated and changes made in version 1
are not carried out in version2. The system is installed in Sep.2021 still not
fully settled and have day to day some issues.
 Suggestion to improve the performance
 Seven years data base is a valuable to the organization and ensuring
integrity and security is more important. The data entry error and its
corrected information history is not recorded in the database. Only latest
corrected information is available in the database which violates the
Government audit trial requirements and may lead to wrong operations
and data.
 Transactions and reports are taking more time to launch for this version.
(eg. Accounts tree screen)
 An online ticket-based tracking system is essential.
 Edit option is needed before approval in all screens.
 Export/Import excel is needed in ML, which is more useful to enter vehicle
trip entry screen. Entry data having nearly 15 sheets for single document.

5.  In ML we are unable to enter more 15 lines. Unable to scroll in ML.
(Journal voucher, cost center scroll option not available)
 Piece rate payroll in oracle, move to erp.
 QC to be migrated to current version.
 Pioneer auto parts in tally, move to ERP.
 Provide each module manual, which is useful to implement for un
implemented module
HR
 There is no integration between payroll module and finance module. All
Financial data are entered in both modules and this will lead wrong
payments.
 Payroll process to be fine-tuned. Unnecessary ESI, PF deduction is
occurring randomly in payroll processing.
 While modified Employee master, it takes old salary.
 While modified Date of Birth 1947, system takes automatically 2047 (JAVA
ERROR) in employee master.
Sales
 Unable to create proforma invoice same party, same item continuously.
But it was working in previous version.
 Proforma Invoice entered details are not fetch for Amended Proforma. Eg.
Rate is not fetch
 In Job order, attachment pic is needed
 For MRP from ERP, we need packing unit plan system is needed.

6. EDP
 Test Server to be installed and day to day data will be transferred from live
server to test server by daily job at night. All testing carried over only in
this server.
o Talk to database hosting vendor
 SMS and Mail Transaction to supplier/customer.
o New license
o Mail transaction
 Dashboard to be created in all modules.
 Unimplemented Modules are studied and implemented shortly.
 Unnecessary activities and reports are removed.
 Online and offline reports are segregated and implemented shortly.
 MIS reports are designed to all modules.
 Introduction of alert and audit mail mechanism for all functions and this
will help to avoid last minute surprises.
 Workflow management implemented in all modules.
 Customer connects to be implemented.