This document provides information about the NYSCA/GHHN Conservation Treatment Grant program. It describes the types of objects that are eligible for funding, including paintings, works on paper, textiles, furniture, frames, sculptures, and more. Grants of up to $7,500 are available. In 2018, 24 grants totaling $106,675 were awarded to organizations in New York to treat objects in their collections. The deadline for the 2019 grant round is June 3rd, and applications must include a condition report, treatment proposal, budget, and photographs of the object. Common mistakes that can cause applications to be declined are addressed, such as unclear object ownership, treatment plans that do not address issues identified, and photos

3. NYSCA/GHHN Conservation
Treatment Grant Support
Provided By:
The NYSCA/GHHN Conservation Treatment Grant is made possible with funds from the New York
State Council on the Arts (NYSCA), with the support of Governor Andrew M. Cuomo and the
New York State Legislature. The Robert David Lion Gardiner Foundation has provided additional
support for projects in Nassau and Suffolk Counties.

4. ❧NYSCA/GHHN CONSERVATION TREATMENT GRANT
❧Support of up to $7,500 is available for conservation treatment of
paintings, works on paper, textiles, furniture, frames, sculptures,
historical, ethnographic, and decorative objects owned by eligible
organizations. Funding is also available for treatment costs for
supports, frames, stands, and mounts that are integral to the
treatment of the object.

5. For 2018 grant year, 47 grant
applications were received at
GHHN from institutions in 28
counties of New York State,
requesting an aggregate of
$262,956
in grant support.

6. In 2018, 24 organizational awards
totaling $106,675 were
recommended by a peer panel of
conservators, curators and
museum professionals. Of the 24
institutions that received funding
17 received full funding, 7
partial funding. 2018
Treatment Grant awards ranged
from $2,100 to the maximum
amount of $7,500.

7. NO MATCH REQUIRED!
But if conservation estimate is greater than
$7,500, you must demonstrate where the
additional funds will come from.

8. CTG WILL
FUND…

9. Albany Institute of History and Art
George H. Boughton, Palopel’s Island on the Hudson near Newburgh
PAINTINGSAND
FRAMES

10. FRAMEDLITHOGRAPHS
Oneida Community Mansion House
Charles Francois Gigoux, Charles Fourier
LeRoy Historical Society
Gilt frame with 17 Ferrotypes

11. TEXTILES
Historical Society of the Town of Warwick
Silk wedding dress
The Harness Racing Museum and Hall of Fame
Driving Jacket of Richard McMahon

12. FRAMED NEEDLEWORK
L.I. Museum of American Art, History and Carriage
Embroidered Mourning picture
American Folk Art Museum, Crazy Quilt

13. Chancellor Livingston Chapter DAR
Janet Livingston Montgomery’s Shoe
SHOES

14. FURNITURE
Lyndhurst Side Table and Chairs

15. FLAGS AND BANNERS
Neversink Valley Area Museum
1861 Secessionist U.S. flag
Graton Community Library
Early 19th Century Anti-Rent War banner

16. DECORATIVE/MISCELLANEOUS OBJECTS
Old Westbury Gardens -Red Deer
shoulder mounts ca. 1906
19th Century framed hair work flower
arrangement from the Glens Falls -
Queensbury Historical Association
The Judaica Museum of the
Hebrew Home at Riverdale
Torah Tiks

17. King Manor Museum –BEEBE MODEL
(No. 1) Cast Iron Cooking Stove
Schenectady County
Historical Society
Tavern Sign
DECORATIVE/MISCELLANEOUS OBJECTS
Lyndhurst
Chocolate/coffee service

18. ARCHAEOLOGICAL/
ETHNOGRAPHIC
OBJECTS
Roman period dog mummy, Albany Institute of History & Art

19. OUTDOORSCULPTURE

20. CTG WILL
NOT FUND…

21. Books
CTG WILL NOT FUND:
BOOKS, PRIMARY DOCUMENTS, OR EPHEMERA

22. CTG WILL NOT FUND:
PRINTED MAPS OR SCRAPBOOKS

23. CTG WILL NOT FUND:
LOOSE PHOTOGRAPHS

24. CTG WILL NOT FUND:
ENVIRONMENTAL CONTROLS

25. CTG WILL NOT FUND:
CABINETS, CARTS, AND RACKS

26. CTG WILL NOT FUND:
STORAGE & HOUSING FOR OBJECTS

27. CTG WILL NOT FUND: STAFF

28. NEXT CTG DEADLINE: JUNE 3, 2019
APPROXIMATELY $106,675.00 AVAILABLE
VISIT US ONLINE FOR APPLICATION & GUIDELINES:
www.greaterhudson.org
Iroquois deer hide leather coat; Onondaga Historical Association. After Treatment.

29. APPLICATION PROCESS
On March 1, 2019 – click here
to access the application.
Accessible now: Guidelines,
Narrative Questions, Required
Budget Form

30. STEP 1: CREATE AN ACCOUNT
USE WORK EMAIL ADDRESS
AND WRITE DOWN YOUR
PASSWORD – MAKE SURE
YOUR COLLEAGUES KNOW
WHAT YOU’VE USED FOR BOTH
IN CASE SOMEONE ELSE
NEEDS TO TAKE OVER THE
APPLICATION

31. STEP 2: ACCESS APPLICATION
• There are 7 sections to application
• Some of the sections are fill ins, and
some of the sections require you to
upload materials into the application
• We highly recommend that you compose
your answers offline and copy/paste
them into the online form so that you
have your work backed up if there is a
technical issue.
Filled out in Portal
• Organization Questionnaire
• Narrative Project Description
To Be Uploaded
• Conservator’s Condition Report
• Conservator’s Treatment Proposal and
Cost Estimate
• Conservator Resume
• Conservator’s Letter of Commitment
• Project Budget
• Visual Support Material
https://greaterhudson.submittable.com/submit

32. ORGANIZATIONAL
QUESTIONNAIRE
• Application Cover Sheet
• Answers are to be typed directly
into the form in the portal
• Questions are available on website
now:
• Organizational information (address)
• # of visitors/volunteers/school grps
• Operating Budget
• Selected conservator information
• Etc.

33. NARRATIVE
QUESTIONS
• 13 questions to describe various
aspects of your project.
• The questions are available for
applicants’ review prior to
logging in to the portal under
the ‘Narrative’ tab on the CTG
webpage.
• Answers are to be typed
directly into the portal – so you
can compose offline and then
copy/paste in
• Fields have a word count,
however more space has been
provided for each question
than is required.

34. CONSERVATOR’S CONDITION REPORT,
TREATMENT PROPOSAL & COST ESTIMATE
• Prior to writing a condition report, the
conservator MUST examine the object in
person.
• Remote consultation is not acceptable.
• Please provide actual costs of treatment –
ranges will not be accepted.
• Treatment proposal should be prepared
within the last year, and include the
following information:
• Conditions that will be corrected by
treatment.
• History of object and its care if relevant.
• Proposed treatment
• Goal of treatment.
• Proposed treatment materials and
techniques.
• To Be Uploaded as a PDF
• You may upload the condition report,
treatment proposal as a single multipage
PDF file, or as three separate files.
• All treatment proposals must follow
requirements in AIC Guidelines for
Practice and Commentaries.

35. CONSERVATOR’S RESUME
RESUME SHOULD INCLUDE
• Name of conservator, name of business,
contact information
• Short description of practice
• Employment history
• Publications and selected presentations
• Formal education and internships (not
meetings attended)
• Organization memberships
• Awards
• NO client list or references
• A bio is not a sufficient replacement for a
resume and will not be accepted.
• Resumes MUST be from the conservator
who supplies the treatment proposal and
cost estimate. Please make sure to
include resumes of all other conservation
professionals who will participate in the
proposed treatment. Omission of
resumes may deem the application
ineligible for funding.
• Conservation professionals cannot be
contracted for grant work in their
capacity as employees of state or federal
agencies.
• We cannot recommend conservators –
please read ‘About Selecting A
Conservator’ on the CTG webpage

36. CONSERVATOR’S LETTER
OF COMMITMENT
• All conservators must submit a
letter of commitment.
• The letter should be addressed
to the applicant, and should
acknowledge that all
documents and work provided
will be in accordance with the
AIC Code of Ethics, Guidelines
for Practice, and Commentaries
• Letter of Commitment and
Resume to be uploaded as
a PDF

37. PROJECT BUDGET
• Please list the actual cost of
conservation provided in the
conservator’s estimate – ranges will
not be accepted.
• If requesting funding for multiple
objects, please list each item
individually along with individual
associated costs.
• If the cost of conservation is greater
than $7,500, you MUST list where the
additional funds will be obtained.
Include funds that have been
donated or committed (these funds
must be already secured), as well as
any contributions from your
institution.
• To Be Uploaded as a PDF or
XLS/XLSX
• You MUST use the Budget
form provided on our
website. Applications which
do not use this budget form
will not be considered for
funding. Open the file, fill it
out, and save as a PDF or
XLS (XLSX is also
acceptable).

38. VISUAL SUPPORT MATERIAL
• Good quality photographic
images enhance the panel’s ability
to determine the condition of the
object.
• The conservator is responsible for
providing you with this
photographic documentation.
• Please submit color photographs
which include at least one overall
and one detail image of each
object proposed for treatment.
• Images should clearly show the
condition problems of the
object(s).
• To Be Uploaded as JPEG, TIFF
or multipage PDF
• Inclusion of more than one
image per object is strongly
encouraged, as are images
showing where the object will
be exhibited post-
conservation.

39. STEP 3: SUBMIT!
• You can log in and work
on your application as of
March 1, 2019 and the
portal will remain open
until 11:59 PM on June 3,
2019. You may fill out your
application at any point
during that date range.
• Once signed in to your
Submittable account, you
may save a draft of your
application online and come
back to as often as you wish.
However, once your
application has been
submitted, you cannot make
any edits or changes.

40. FINAL REPORT
• Conservation Treatment Grant
Awardees have a requirement to
prepare a final report on the
conservation paid for with your
grant. Additionally, funded works
must include crediting the
conservation of the piece on its
text panels or other informational
materials.
• Acknowledgment or publicity
concerning this grant should
directly credit the re-grant agency,
Greater Hudson Heritage
Network.
• Our final report submission
process is also paperless
through Submittable
• Use the same login as for
your application
• Final Report for 2019 will be
due in 2020

41. COMMON PITFALLS TO AVOID:
❧Correlation of the object to the mission unclear
❧ Need to state why the conservation of the object is important to
your organization and its mission!
Application poorly written/Missing attachments
❧ Missing information, typos, not answering the questions.
❧ If we only fund up to $7,500 don’t ask for $30,000.
❧ Include all required attachments ie: Conservator resume.

42. ❧
❧ Incomplete budget
❧ Include the conservator’s expense, site expenses, in-state travel, insurance,
etc.
❧ Check your math!
❧ Condition report not clear
Be sure the Conservator’s Treatment plan addresses issues identified in the
Conservator’s Condition report.
❧ Object ownership not demonstrated
❧ If you have the “deed of gift” and own the object - state it. If the object is
permanent loan, demonstrate you have the permission from the owner to
conduct the conservation on their behalf.

43. Unclear why the item conservation is a priority at this time
 All objects are important, but why should yours be funded over
other applications?
 Is there a corresponding exhibit planned?

 What makes this object important to your organization?
❧ Item is not central to the time period of the museum
❧ Make sure the object has a direct tie your mission/ museum.

44. ❧ No information on how it will be displayed after conservation/
mounting/exhibit plan
❧ Returning a conserved object to the environment that caused the
damage is a concern.
❧ Tell us where is will be exhibited in the future. What mounting is
planned?
❧ Treatment does not discuss the intent to display
❧ The goal is to have the object on display for public benefit.
❧ Returning it to storage after conservation is not the goal of the
conservation grant program.

45. ❧ Questionable exhibit environment: light, humidity, temp,
public impact. How will you care for the piece after
conservation?
❧ If the condition reports states mold/sun damage, etc. in the
environment, how will you address this going forward?
❧ Will the object be part of a permanent or rotating exhibit?
❧ Do you have a collection care plan? If yes, tell us. If not, how
are you going to address the needs of the object?

46. ❧ Photos do not demonstrate damage
❧ The conservator should provide adequate photos.
❧ Color photos reflect damage best.
❧ Can include photos in a multipage PDF.
❧ Don’t skimp on photos – this is your chance to show the
the conservation issues.

47. ❧ Condition Report does not match the Treatment Plan
❧ Major Red Flag!
❧ If the Condition Report states the object has mold damage, it must
also be addressed in the Treatment Plan!
❧ If the Condition Report is written by one person – they should also
the one to recommend the Treatment Plan. If different people –
explain why?
❧ Demonstrate the Treatment Plan is addressing the conservation
of the object.
❧ Concern over authenticity of the object
❧ Be sure your object is what you think it is.
❧ Do research and prove the authenticity of your object.

48. ❧HELPFUL HINTS:
• - Mounting/frame costs are allowed.
• - Shipping/travel only allowed from within NYS border.
• - If received funding for 3 years in a row, must wait 1 year
before applying again.
• - Partial funding may be given.
• - May include several associated objects in same
• - Consider phasing the conservation treatment of an object
only if each application can stand alone as its own treatment.

49. ❧HOW TO FIND A CONSERVATOR:
❧American Institute for Conservation of Historic
❧and Artistic Works (AIC)
web: www.conservation-us.org
phone: 202-452-9545, ext.1
e-mail: info@conservation-us.org

50. ELIGIBILITY or
APPLICATION QUESTIONS?
GIVE US A CALL! 914.592.6726