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Chapter 8<br />Creating a Presentation<br />
What’s inside and on the CD?<br />In this chapter, you will learn essentials of creating presentations with Microsoft Powe...
What’s in the PowerPoint window?<br />Microsoft PowerPoint creates slide shows that can be presented the following ways:<b...
What’s in the PowerPoint window?<br />To start PowerPoint:<br />Click Start<br />Click All Programs<br />Click Microsoft O...
What’s in the PowerPoint window?<br />When presentation is opened in Normal View:<br />Current slide is displayed on right...
What’s in the PowerPoint window?<br />6<br />Practical Microsoft Office 2010<br />
How do I create a presentation?<br />To create a presentation, select a theme<br />Professionally selected slide color sch...
How do I create a presentation?<br />8<br />Practical Microsoft Office 2010<br />
How do I create a presentation?<br />PowerPoint presentations are saved with .pptx extension<br />As presentation is built...
How do I create a presentation?<br />To change theme selection:<br />Click Design tab<br />Click any theme to apply new th...
How do I create a presentation?<br />To change background color:<br />Click Design tab<br />Click Background <br />Choose ...
How do I add a slide?<br />New Slide button adds a slide to presentation<br />PowerPoint gives you a choice of slide layou...
How do I add a slide?<br />Use the Blank layout if you don’t like the predefined slide layouts<br />Use the buttons on the...
How do I add a slide?<br />Text may be entered on slides in Outline tab entry area when slide show is in Normal View<br />...
How do I add a slide?<br />15<br />Practical Microsoft Office 2010<br />
How do I add a bulleted list?<br />To present a list of bulleted or numbered points, use one of the following layouts:<br ...
How do I add a bulleted list?<br />Click     Number to have list numbered<br />A new bullet or number is added to the list...
How do I add a bulleted list?<br />To create sub-bullets, use     Increase List Level button on Home tab<br />Animation ef...
How do I add a bulleted list?<br />19<br />Practical Microsoft Office 2010<br />
How do I add a graphic?<br />Graphics add visual interest to your slides<br />Select a slide layout with media content fro...
How do I add a graphic?<br />The Clip Art task pane includes a search tool to look for clip art:<br />Enter a search speci...
How do I add a graphic?<br />SmartArt can be inserted to depict organizational charts and processes<br />Insert pictures, ...
How do I add a graphic?<br />23<br />Practical Microsoft Office 2010<br />
How do I add a chart?<br />PowerPoint provides slide layouts containing chart placeholders<br />Use placeholder’s      Ins...
How do I add a chart?<br />Some slide layouts provide an area for large chart, others accommodate smaller chart plus bulle...
How do I add a chart?<br />To delete sample data in datasheets columns or rows:<br />Select cells<br />Press Delete key<br...
How do I add a chart?<br />To move data:<br />Select cells<br />Right-click to display shortcut menu<br />Click Cut<br />R...
How do I add a chart?<br />To insert row:<br />Right-click cell where row is to be inserted<br />Click Insert on shortcut ...
How do I add a chart?<br />29<br />Practical Microsoft Office 2010<br />
How do I add a table?<br />Use the Table icon on any new slide layout<br />Enter data into rows and columns of table<br />...
How do I add a table?<br />Use the buttons on these tabs to:<br />format the table borders<br />add color shading to cells...
How do I add a table?<br />To add graphic:<br />Click cell <br />Click Insert tab<br />Select Picture or Clip Art<br />Sel...
How do I add a table?<br />To insert rows:<br />Click cell where you want to insert<br />Click Insert Above or Insert Belo...
How do I add a table?<br />34<br />Practical Microsoft Office 2010<br />
How do I work with multimedia elements such as videos?<br />You can launch an audio or video segment from a PowerPoint sli...
How do I work with multimedia elements such as videos?<br />To stop a movie during a presentation, click it<br />PowerPoin...
How do I work with multimedia elements such as videos?<br />Change the size of the movie window with the sizing handles<br...
How do I work with multimedia elements such as videos?<br />38<br />Practical Microsoft Office 2010<br />
Can slides include Web links?<br />PowerPoint slides can contain links to Web sites<br />Enter the URL<br />Clicking the h...
Can slides include Web links?<br />Make sure to test your hyperlinks before you present<br />You can create links to:<br /...
Can slides include Web links?<br />41<br />Practical Microsoft Office 2010<br />
How do I view a slide show?<br />The objects you see on your screen as you create a presentation, such as the ribbon and o...
How do I view a slide show?<br />Use buttons in lower-left of slide to:<br />Navigate through slides<br />Write on slide w...
How do I view a slide show?<br />Navigation through the slides can be accomplished by:<br />pressing the left mouse button...
How do I view a slide show?<br />Right-click a slide to select a specific slide to display. Click Previous to go back one ...
How do I view a slide show?<br />46<br />Practical Microsoft Office 2010<br />
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Chapter.08

  1. 1. Chapter 8<br />Creating a Presentation<br />
  2. 2. What’s inside and on the CD?<br />In this chapter, you will learn essentials of creating presentations with Microsoft PowerPoint<br />Presentations are visual backdrops for speeches <br />PowerPoint provides tools to script, organize, and display presentations<br />2<br />Practical Microsoft Office 2010<br />
  3. 3. What’s in the PowerPoint window?<br />Microsoft PowerPoint creates slide shows that can be presented the following ways:<br />On a Computer<br />Via a Projection device<br />Printed on transparency film<br />Converted to HTML to be viewed through a Web browser<br />3<br />Practical Microsoft Office 2010<br />
  4. 4. What’s in the PowerPoint window?<br />To start PowerPoint:<br />Click Start<br />Click All Programs<br />Click Microsoft Office<br />Click Microsoft Office PowerPoint 2010<br />PowerPoint window includes several work areas called “panes”<br />4<br />Practical Microsoft Office 2010<br />
  5. 5. What’s in the PowerPoint window?<br />When presentation is opened in Normal View:<br />Current slide is displayed on right pane<br />Slides and Outline tabs in left pane<br />Panel near bottom provides space for speakers notes<br />Use scroll bar or Previous Slide and Next Slide buttons to move from one slide to another<br />5<br />Practical Microsoft Office 2010<br />
  6. 6. What’s in the PowerPoint window?<br />6<br />Practical Microsoft Office 2010<br />
  7. 7. How do I create a presentation?<br />To create a presentation, select a theme<br />Professionally selected slide color schemes, fonts, graphic accents, and background colors<br />PowerPoint applies the theme to every slide<br />7<br />Practical Microsoft Office 2010<br />
  8. 8. How do I create a presentation?<br />8<br />Practical Microsoft Office 2010<br />
  9. 9. How do I create a presentation?<br />PowerPoint presentations are saved with .pptx extension<br />As presentation is built, save frequently<br />All slides are saved in same file<br />9<br />Practical Microsoft Office 2010<br />
  10. 10. How do I create a presentation?<br />To change theme selection:<br />Click Design tab<br />Click any theme to apply new theme to all slides<br />To change only one slide or a select group:<br />Select slides<br />Right-click a theme in the Themes group<br />Select Apply to Selected Slides<br />10<br />Practical Microsoft Office 2010<br />
  11. 11. How do I create a presentation?<br />To change background color:<br />Click Design tab<br />Click Background <br />Choose style from the drop-down list<br />11<br />Practical Microsoft Office 2010<br />
  12. 12. How do I add a slide?<br />New Slide button adds a slide to presentation<br />PowerPoint gives you a choice of slide layouts<br />Most slide layouts include at least one placeholder, in which text or graphics can be entered<br />Title Slide layout is typically used for first slide<br />12<br />Practical Microsoft Office 2010<br />
  13. 13. How do I add a slide?<br />Use the Blank layout if you don’t like the predefined slide layouts<br />Use the buttons on the Insert tab to add placeholders for text boxes<br />Resize a placeholder by using its sizing handles<br />13<br />Practical Microsoft Office 2010<br />
  14. 14. How do I add a slide?<br />Text may be entered on slides in Outline tab entry area when slide show is in Normal View<br />Edit text, like word processor, with editing keys<br />Rearrange items by dragging to new locations <br />14<br />Practical Microsoft Office 2010<br />
  15. 15. How do I add a slide?<br />15<br />Practical Microsoft Office 2010<br />
  16. 16. How do I add a bulleted list?<br />To present a list of bulleted or numbered points, use one of the following layouts:<br />Title and Content<br />Two Content<br />Comparison<br />Bulleted lists focus audience’s attention and should be brief<br />Numbered lists help audiences focus on sequences, priorities, and rankings<br />16<br />Practical Microsoft Office 2010<br />
  17. 17. How do I add a bulleted list?<br />Click Number to have list numbered<br />A new bullet or number is added to the list each time you press the Enter key<br />Pressing Backspace key will remove a bullet or number<br />Click Bullets button on Home tab to remove unwanted bullets.<br />17<br />Practical Microsoft Office 2010<br />
  18. 18. How do I add a bulleted list?<br />To create sub-bullets, use Increase List Level button on Home tab<br />Animation effects can be added to make bulleted items appear one by one<br />Bullets are an effective overview or summary<br />Use a maximum of five to seven per slide<br />18<br />Practical Microsoft Office 2010<br />
  19. 19. How do I add a bulleted list?<br />19<br />Practical Microsoft Office 2010<br />
  20. 20. How do I add a graphic?<br />Graphics add visual interest to your slides<br />Select a slide layout with media content from the New Slide drop-down list<br />You will replace the placeholder with a graphic<br />To add clip art:<br />click Insert Clip Art button<br />click a graphic from the Clip Art task pane<br />20<br />Practical Microsoft Office 2010<br />
  21. 21. How do I add a graphic?<br />The Clip Art task pane includes a search tool to look for clip art:<br />Enter a search specification in the Search text box<br />Click Go button<br />To add a photo or scanned image:<br />Click Insert Picture button displayed in slide’s placeholder<br />When Insert Picture dialog box appears, use it to specify picture’s location, folder, and file name<br />To delete a graphic, select it, then press Delete<br />21<br />Practical Microsoft Office 2010<br />
  22. 22. How do I add a graphic?<br />SmartArt can be inserted to depict organizational charts and processes<br />Insert pictures, clip art, or SmartArt into any layout, even with no graphic placeholder:<br />Click Insert tab<br />Click Picture, ClipArt, or SmartArt<br />Use sizing handles to position and size graph<br />22<br />Practical Microsoft Office 2010<br />
  23. 23. How do I add a graphic?<br />23<br />Practical Microsoft Office 2010<br />
  24. 24. How do I add a chart?<br />PowerPoint provides slide layouts containing chart placeholders<br />Use placeholder’s Insert Chart button to add bar chart, line chart, or pie chart<br />Chart displays sample data in a datasheet which you change to reflect your data<br />24<br />Practical Microsoft Office 2010<br />
  25. 25. How do I add a chart?<br />Some slide layouts provide an area for large chart, others accommodate smaller chart plus bullets or other text<br />You change the sample data by clicking on column headings, row labels, and value data:<br />Click each cell containing sample data<br />Replace with your own labels or numbers<br />25<br />Practical Microsoft Office 2010<br />
  26. 26. How do I add a chart?<br />To delete sample data in datasheets columns or rows:<br />Select cells<br />Press Delete key<br />Use scroll bars to view additional rows and columns<br />26<br />Practical Microsoft Office 2010<br />
  27. 27. How do I add a chart?<br />To move data:<br />Select cells<br />Right-click to display shortcut menu<br />Click Cut<br />Right-click cell where data is to be moved<br />Click Paste on shortcut menu<br />27<br />Practical Microsoft Office 2010<br />
  28. 28. How do I add a chart?<br />To insert row:<br />Right-click cell where row is to be inserted<br />Click Insert on shortcut menu<br />Click Table Rows Above<br />Steps to delete row or column are similar except use Delete option on shortcut menu<br />28<br />Practical Microsoft Office 2010<br />
  29. 29. How do I add a chart?<br />29<br />Practical Microsoft Office 2010<br />
  30. 30. How do I add a table?<br />Use the Table icon on any new slide layout<br />Enter data into rows and columns of table<br />The Table Tools Design and Layout contextual tabs appear when the table is inserted<br />30<br />Practical Microsoft Office 2010<br />
  31. 31. How do I add a table?<br />Use the buttons on these tabs to:<br />format the table borders<br />add color shading to cells<br />adjust the alignment of text<br />To add text to a cell:<br />Click inside cell<br />Type your text<br />31<br />Practical Microsoft Office 2010<br />
  32. 32. How do I add a table?<br />To add graphic:<br />Click cell <br />Click Insert tab<br />Select Picture or Clip Art<br />Select file<br />To adjust height or width of cells:<br />Position pointer over dividing line <br />Pointer changes to or shape<br />Drag dividing line to correct position<br />32<br />Practical Microsoft Office 2010<br />
  33. 33. How do I add a table?<br />To insert rows:<br />Click cell where you want to insert<br />Click Insert Above or Insert Below from the Rows & Columns group on the Table Tools Layout contextual tab<br />Insert a column in the same manner<br />Delete a row or column by using the Delete option from the Rows & Columns group on the Table Tools Layout contextual tab<br />33<br />Practical Microsoft Office 2010<br />
  34. 34. How do I add a table?<br />34<br />Practical Microsoft Office 2010<br />
  35. 35. How do I work with multimedia elements such as videos?<br />You can launch an audio or video segment from a PowerPoint slide<br />Audio clips most frequently added as sound effects<br />Videos are typically Flash, ASF, AVI, MPEG, and WMV<br />Can play MOV if QuickTime player is installed<br />PowerPoint does not support clips from DVDs or other commercial films<br />35<br />Practical Microsoft Office 2010<br />
  36. 36. How do I work with multimedia elements such as videos?<br />To stop a movie during a presentation, click it<br />PowerPoint offers Video Tools for adjusting the way movies appear on slides and play during presentations<br />Click the movie window and then select the Format or Playback tab<br />Movies play within the movie window on the slide<br />36<br />Practical Microsoft Office 2010<br />
  37. 37. How do I work with multimedia elements such as videos?<br />Change the size of the movie window with the sizing handles<br />Configure a movie to fill the screen when it plays<br />You can hide the movie window<br />Additional settings on the Playback tab allow you to set a movie to loop until you stop it or rewind after it is played<br />37<br />Practical Microsoft Office 2010<br />
  38. 38. How do I work with multimedia elements such as videos?<br />38<br />Practical Microsoft Office 2010<br />
  39. 39. Can slides include Web links?<br />PowerPoint slides can contain links to Web sites<br />Enter the URL<br />Clicking the hyperlink opens the page in a browser<br />When the Insert Hyperlink dialog box is open, you can click the Browse the Web button to find a Web page and insert its URL<br />39<br />Practical Microsoft Office 2010<br />
  40. 40. Can slides include Web links?<br />Make sure to test your hyperlinks before you present<br />You can create links to:<br />Other slides in the same or another presentation<br />E-mail addresses<br />Various files<br />40<br />Practical Microsoft Office 2010<br />
  41. 41. Can slides include Web links?<br />41<br />Practical Microsoft Office 2010<br />
  42. 42. How do I view a slide show?<br />The objects you see on your screen as you create a presentation, such as the ribbon and other objects, will not show during your presentation<br />Switch to Slide Show view when ready to see how your audience will view your presentation<br />The slide show starts with the current slide, so move to the first slide before starting your presentation<br />42<br />Practical Microsoft Office 2010<br />
  43. 43. How do I view a slide show?<br />Use buttons in lower-left of slide to:<br />Navigate through slides<br />Write on slide with pen or highlighter<br />Switch to another program presentation<br />43<br />Practical Microsoft Office 2010<br />
  44. 44. How do I view a slide show?<br />Navigation through the slides can be accomplished by:<br />pressing the left mouse button to display the next slide or bullet<br />pressing the right arrow key or N key to display the next slide or bullet<br />pressing the left arrow key or the P key to move the previous slide or bullet<br />44<br />Practical Microsoft Office 2010<br />
  45. 45. How do I view a slide show?<br />Right-click a slide to select a specific slide to display. Click Previous to go back one slide.<br />Press the Esc key to end a slide show and return to PowerPoint.<br />It is good practice to preview your presentation and to rehearse your speech before you present it to an audience.<br />45<br />Practical Microsoft Office 2010<br />
  46. 46. How do I view a slide show?<br />46<br />Practical Microsoft Office 2010<br />

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