Oracle inventory-latest

Oracle Applications 11i

Training On
Oracle Inventory

Agenda

 Introduction to Oracle inventory management
 Inventory Enterprise Structure
 Inventory Setup
 Creating and Maintaining Items
 Inventory Controls
 Inventory Transactions
 Inventory Accuracy Control
 Inventory Planning

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Introduction to Oracle
inventory management

What is Inventory?

Stocking ,tracking and maintaining the level of
different items like Raw material, Finished Goods, etc in
an organization.

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Introduction to Oracle
inventory management

Oracle Inventory enables users to satisfy a company’s
business needs, area such as:
 Defining part numbers
 Modeling organization structures
 Tracking perpetual inventory
 Maintaining accurate on-hand balances
 Planning material replenishments
 Forecasting anticipated demand

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Inventory Integration with other modules

Oracle
WIP Oracle
Flow Manufacturing Oracle
Oracle Cost Project
Management Manufacturing

Oracle External
Purchasing
Systems

Oracle
Inventory

Oracle Order
Management Oracle Master
Oracle Scheduling/MRP
Engineering Oracle Bills
Oracle of Material
Shipping

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Inventory Integration with finance modules

External
Systems

Oracle Oracle
Payables General
Ledger

Oracle
Inventory

Oracle Oracle
Receivables Assets

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Introduction to Oracle inventory management

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Introduction to Oracle inventory
management
Item
 Item
An item is a part or service that are purchased, sold,
planned, manufactured, stocked, distributed, or
prototyped .
 Item Statuses and Attributes
Status attributes are item attributes that enable key
functionality for each item. An item status is defined by
selecting the value check boxes for the status attributes.
Both status attributes and item status can be controlled at
the item level or organization levels.

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management
 Unit of Measure
 A unit of measure (UOM) is a term used along with a numeric
value, to specify the quantity of an item. For example, “each”
is a unit of measure that used to specify the number of units of
an item.
 A unit of measure class is a group of units of measure with
similar characteristics. For example, “weight” can be a unit of
measure class with units of measure such as kilogram, gram,
pound, and ounce.
 A unit of measure conversion is a mathematical relationship
between two different units of measure.

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UOM Class = Weight UOM Conversion

UOM Base UOM
1 kg = 2.208 X lbs
lbs Yes
kg No 1 g = 0.002208 X lbs
g No

UOM Interclass Conversion
Destination Destination Source Source
Item Base UOM UOM Class Conversion Base UOM UOM Class

Keyboard lbs Weight 2 Each Quantity

2 Each = 1 lb

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management
Organization Calendar
 workday calendar must be defined in Inventory if the
following are to be performed :
inventory forecasting ,reorder-point planning, available-to-
promise analysis or cycle counting.
 Inventory automatically generates a workday pattern (the
base calendar) that includes all days, including non-
workdays, between the start and end dates specified.
 workday exceptions can be assigned to the base calendar to
denote holidays, schedule maintenance, or overtime.

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Categories and Category Sets

 Categories are logical groupings of items that have
similar characteristics.

 A category set is a distinct category grouping scheme
and consists of categories.

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Category Grouping

Inventory Purchasing Craig Category
Category Set Category Set Set
Finished Good Hardware PC

Other

Subassembly Software

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Inventory Controls

 With Oracle Inventory locator, revision, lot, and serial
number control can be implemented.
 Any combination of the four controls (locator, revision,
lot, and serial number) can be implemented for each
item. Inventory controls are optional for all items.
 User can choose to implement inventory controls for
specific items.

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Inventory Transactions
Transaction
 A transaction is an item movement into, within, or out of
inventory. A transaction changes the quantity, location, or
cost of an item. Inventory supports a number of predefined
and user-defined transaction types.
 Every material movement has a corresponding set of
accounting transactions that Oracle Inventory automatically
generates.
 All transactions validate the various controls (revision,
locator, lot number, and serial number) enabled for items.

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Material Flow Business Flow

Receive Goods
WIP Purchasing

Move Goods Inventory

Ship Goods MRP Order Entry

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Agenda

 Inventory Setup

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Inventory Enterprise Structure

The Oracle Applications organization models define
organizations and the relationships among them in
arbitrarily complex enterprises. This organization model
serves as the cornerstone for all of the Oracle Applications
products. It dictates how transactions flow through
different organizations and how those organizations
interact with each other.

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Organization Structure BG

Set of Books

LE
LE LE
LE

OU
OU
OU
OU OU
OU

IO
IO IO
IO IO
IO
IO
IO IO
IO IO
IO
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Multi-org
 Multi-Org is a key component that provides secure
access to the different organizations of the
enterprise supports multiple organizations of the
enterprise structure in a single database.
 Operating Unit is the primary organization unit
through which user secures transaction data, but
also creates processes and reports on financial
applications data. An Operating Unit can be used to
model an autonomous business unit that performs
one or more business activities and creates
transactions with financial impact.
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 Business Group Business Group

This is an Organization that represents
the consolidated enterprise, a major division, or Set of Books

an operation company and has no accounting
impact. The Business Group partitions Human Legal Entity

Resources information and the Purchasing
Approval Hierarchy. If you request a list of OU
employees (in any module) you will see only
those employees in the Business Group of which
your Operating Unit is a part. Multiple Legal Inventory
Organization
Entities can relate to a single Business Group.

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Set of Books
 Set of Books is the financial reporting Business Group

entity that secures financial entries and Set of Books

account balances within the GL application.
SOB will be based on 3C’s (Currency, Legal Entity

Calendar, Chart of Accounts)
 A Set of Books is the highest level that OU

impacts accounting. A Set of Books is
associated with a single Business Group, Inventory
Organization
but multiple Sets of Books may be
associated with a single Business Group

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GRE/Legal Entity Business Group

 The Legal Entity represents a legal
company for which the user prepares Set of Books

fiscal or tax reports.
Legal Entity
 Legal Entities are associated with a Set
of Books. One or more Legal Entities OU

may be associated with a single Set of
Books, and multiple Legal Entities may Inventory
be associated with a single Business Organization

Group.

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Operating Unit
– An operating unit represents an organization that uses Business Group

any Oracle subledger application, for example, Order
Management, Payables. It may be a sales office, a Set of Books
division, or a department. An operating unit is associated
with a legal entity. Information is secured by operating
unit for these applications. Each user sees information Legal Entity

only for their operating unit.
Inventory Organizations OU

– An inventory organization is a facility in your enterprise
where you store and transact your inventory items. The
Inventory
items in an inventory organization can be in the form of Organization
raw materials, semi-finished goods, or finished goods for
varying periods of time.
– Inventory Organizations belong to an Operating Unit.

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Inventory Organization Structure

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Inventory Organization Structure

Organization

Subinventories

Locators

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 Organizations
– An inventory organization is a facility in your enterprise where
you store and transact your inventory items. The items in an
inventory organization can be in the form of raw materials, semi-
finished goods, or finished goods for varying periods of time.
– A physical entity such as a manufacturing facility, warehouse,
distribution center, or a branch office.

– A logical entity such as an item master organization, which you can
use just to define items but no transactions. The item master
organization is discussed in detail in the lesson titled “Defining and
Maintaining Items Fundamentals.

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– Subinventory
Subinventories are unique physical or logical separations of
material inventory, such as raw material inventory, finished
goods inventory, or defective goods inventory. In Oracle
Inventory, all material within an organization is held in a
subinventory. Therefore, you must define at least one
subinventory.

– Locator
You use locators to identify physical areas where you store
inventory items. Item quantities can be tracked by locator.
Items can also be restricted to specific locators

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Review Question

What are the 3 C’s in Set of Books?

 Currency
 Calendar
 Chart of Account

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Agenda

 Inventory Setup

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Inventory Setup

Required Setup Steps
Step Activity Level *

1 Define Item Flexfield Global

2 Define Item Categories Flexfield Global

3 Define Item Catalog Group Flexfield Global

4 Define Stock Locators Flexfield Global

5 Define Account Aliases Flexfield Global

6 Define Sales Orders Flexfield Global

7 Define Organizations Organization

* Defined Once Globally or for each organization
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Inventory Setup


8 Organization access Organization

9 Defining Intercompany Relations Global

10 Define Unit of Measure Classes Global

11 Define Subinventories Organization

12 Define Item Attribute Controls Global

13 Define Categories Either Level

14 Define Category Sets Either Level

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Inventory Setup



15 Define Default Category Sets Global

16 Define Statuses Global

17 Define Cost Types Global

18 Define Accounting Periods Global

19 Set Profile Options Global


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Inventory Setup
Flexfield Definitions
* Refer System Administrator & AOL training for Flexfield set up

Flexfield Name Table Name Comment
1
Account Aliases MTL_GENERIC_DISPOSITIONS It supports just one structure
2
Item Catalogs MTL_ITEM_CATALOG_GROUPS It supports only one structure
3
Item Categories MTL_CATEGORIES This should be defined before defining
items. There Can be multiple structures
per instance
4 Sales Orders MTL_SALES_ORDERS Defined as Order Number, Order Type,
and Order Source to make each
transaction unique. It’s defined before
placing demand /reservations
5 Stock Locators MTL_ITEM_LOCATIONS Used to capture more information
about stock locators and items
6 System Items (Items MTL_SYSTEM_ITEMS This should be configured before
Flexfield) defining items. OE: Item Flexfield
profile option should be set to specify
the Item Flexfield structure that will be
used for Oracle applications.
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Inventory Setup

Profile Options

• Oracle Inventory users use the Personal Profile Values
window to set profile values only at the user level.
• System administrators use the System Profile Values
window to set profile values at the site, application,
responsibility, and user levels.
• Required profiles have no default; they require input
from a user or an administrator. Optional profiles have
defaults which may be accepted or manually
overridden.

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Inventory Setup

These profiles are updateable at all levels:
Profile Option Req’d Default

INV: Allow Expense to Asset Transaction No Yes

INV: Default Item Status No Active

INV: Default Primary Unit of Measure No Each

INV: Dynamic Precision Option No -9,999,999.00

INV: Inter-Organization Currency Conv No Corporate

INV: Item Master Flexfield Yes No Default

INV: MinMax Reorder Approval No Approved

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Inventory Setup


INV: Proj Misc Trans Expenditure Type INV: No User Entered
RC Line Failure Continue
No Processing
INV: Requisition Approval
No Approved
INV: Save Search Items
No No
INV: Updateable Customer Item
No No
INV: Updateable Item Name
No No
TP:INV: Cycle Count Approvals Form Concurrent
No Processing

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Inventory Setup

Concurrent
TP:INV: Cycle Count Entries Form No Processing
Concurrent
TP:INV: Enter Replenishment Count Form No Processing
Online
TP:INV: Inter-Organization Transfer Form No Processing
Online
TP:INV: Misc Issue and Receipt Form No Processing
Immediate Con-
TP:INV: Transaction Processing Mode No current Processing

Online
TP:INV: Transfer Between SubInv Form No Processing
Online
TP:INV: Update Average Cost Form No Processing

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Inventory Setup

Concurrent
TP:INV: Server Side Online Processing No Processing

INV: CCEOI Commit Point Yes No Default

INV: Override Negative Qty for Backflush No No
Online
INV: Order Transact Form No
Processing

INV: Purchasing by Revision No Yes

INV: Debug Trace Yes No Default

INV: Debug File (Include complete path) Yes No Default

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Inventory Setup


INV: FIFO for Original Receipt Date No No

INV: Debug Level Yes No Default

INV: Detail Serial Numbers No No

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Inventory Setup

These profiles are updateable only at the Site level:


INV: Accounting Category Set Yes No Default

INV: Capable to Promise Yes No Default

INV: External ATP Yes No Default

INV: Use Catalog Name in Item Desc. No No

INV: Minimum Number of Quantity Trees No 500

INV: CCEOI Workers Yes No Default

INV: Detect Truncation on UOM Conversn Yes No Default

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Inventory Setup

Organization Setup
 Before using Oracle Inventory, one or more organizations
need to be defined. Organizations represent distinct entities
in a company and can include separate manufacturing
facilities, warehouses, distribution centers, and branch
offices.
 Organizations can be classified and connected to model the
overall enterprise structure. The classifications include:
- Business Groups
- Legal Entities (LE) / Government Reporting Entities (GRE)
- Operating Units
- Inventory Organizations
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Inventory Setup

Organization Setup
 (N)> Inventory>Setup>Organizations>Locations

Flagged as global, physical locations of Employees
locations are and Organizations. Locations are
available to all shared between Inventory,
Business Groups Purchasing and Human
Resources. Each organization
can be associated with only one
location. One or more
organizations can be associated
with the same location

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Inventory Setup

Organization Setup
 (N)>setup>Organizations> Organizations

organization classification is used
to describe the general purpose of
organization. Examples are
Inventory Org, GRE / Legal Entity,
and HR Organization. Inventory
Organization classification is used
for inventory management.

Organization location field links a location to
an organization to a location. This is a must for
Legal Entity organizations

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Inventory Setup

Organization Setup
 (N)>setup>Organizations> Organizations

Link Between Organization
& Legal entity/Set of Books
& Operating Unit.

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Inventory Setup

Using an Item Master Organization
Item Master Organization is usually the first Inventory
organization that is set up. Its single purpose is for entering
items. It has no subinventories and is not used for inventory
transactions. Items are entered in an item master
organization and then assigned to be used in child
organizations.
Child Organization is an inventory organization with at least
one subinventory that is set up for processing inventory
transactions. It is not used to enter items. It gets a list of
items from the master.

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Inventory Setup

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Inventory Setup
Organization Setup
 (N)>setup>Organizations> Parameters

This must be the first organization to be
defined as this is a required field in
parameters. Later it can be changed. There
For forecasting, planning, available- can be any number of Item masters in an
to-promise analysis, or cycle instance but it is advised that there is only
counting, workday calendar must be one item master unless absolutely
defined. This calendar is entered in necessary.
the parameters screen in order to be
Item master can be common across
used by the above functions. When
operating units, legal entity & SOB. It can
defining a calendar system assumes
be optionally common across business
a workday pattern that includes all
groups also. It is also advised that there are
days, between the start and end
no transactions carried in an item master
dates unless specified.
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Inventory Setup

Organization Setup

Locator control option
Decides Whether the inventory
determines at which level
balance in the organization can
the locator is controlled.
go below zero. If enabled ,does
Options are None, Pre
allow the inventory to go below
specified, Dynamic &
zero.
Controlled at subinventory

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Inventory Setup

Organization Setup
Costing organization determines
which is the costing organization for
the organization in question. However
Determines the costing
for an average costing organization
method used in the
the costing organization is the same
organization. Options are
organization i.e. the costs cannot be
Standard costing,
shared.
Average costing, FIFO &
LIFO

Valuation accounts for the
organization. Once any
transaction takes place in Indicate whether all transactions
an organization ,these are posted in detail or summary to
accounts cannot be the general ledger.
changed in an Average
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Inventory Setup

Organization Setup

Enforces unique lot numbers across
items, if set. The options are Across
items & None

option for lot number
generation. It can be generated
at item level, org level or User
defined
Can be generated at org
level or at item level option for serial number uniqueness.
Options are Within organization, Within
inventory & items Across organizations

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Inventory Setup

Organization Access

This setup controls access to
organizations based on the user
responsibility assigned to a user by
the system administrator. If
implemented for one user
responsibility, it is then required for
all other user responsibilities
accessing the same organization.

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Inventory Setup

Organization Setup

Inventory Organizations are made up of one or more
subinventories which can be made up of one or more
locators
Organization

Subinventory

Locator

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Inventory Setup

Subinventory set up
A subinventory is a physical or logical grouping of
inventory, such as raw material, finished goods, defective
material, or a freezer compartment.

The subinventory is the primary place where items are
physically stocked. A subinventory must be specified for
every inventory transaction

Subinventories can be further divided into areas
designated as locators.
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Inventory Setup

Subinventory set up
(N) INV> Setup>Organizations>Subinventories

Indicates whether
to include items in
this subinventory in Indicates whether each
ATP calculations. transaction for this
subinventory updates
the quantity on hand
for the subinventory

Indicates whether to maintain
Indicates whether to the value of this subinventory
include this subinventory on the balance sheet
while performing available
to reserve calculations.

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Inventory Setup

Subinventory set up
Can only be selected if
locator control is set as
Determined at subinventory
level in the Organization
Parameters window

indicates the priority with which items
Indicate whether the planning
are picked from this subinventory,
process uses the on–hand
relative to another subinventory,
balance of these
subinventory items as where a given item resides.

available inventory
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Inventory Setup

Subinventory set up

These valuation
accounts are used
in a standard
costing scenario.
For average costing
org, system picks
up the accounts
from org level

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Inventory Setup

Workday Calendar
Workday calendar can be defined both in Inventory and
Bills of Material.

It defines which days are “ON” within an organization and
which shifts are available to be worked. The workday
calendar is the Oracle term for a manufacturing calendar.

The workday calendar is separate from the Oracle General
Ledger calendar.

Each organization references a workday calendar.
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Inventory Setup

Workday Calendar
(N) INV> Setup>Organizations>Calendar

workday calendar consists of a start date, and
end date, and on and off days that follow one
or more defined workday patterns. A workday
calendar can also include shift information and
exception dates, such as holidays/scheduled
down time. Workday exceptions identify
deviations to the workday calendar. Shift
exceptions identify deviations for a shift.

Attention: Shift exceptions take precedence
Note: Before using a calendar it must
over workday exceptions.
be built using tools>build option

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Inventory Setup

Units of Measure
Units of measure (UOM) are defined for tracking/moving/storing
& counting items. Each item defined in Inventory must have a
primary UOM. Each transaction performed in Inventory must have
a UOM associated with the transaction quantity and a conversion
defined back to the primary UOM.

Multiple related UOMs are grouped together in a class with a
base unit of measure Inventory uses the base UOM to perform
conversions between units of measure in each class and between
two different unit of measure classes.
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Inventory Setup

Units of Measure
Perform the following steps to define multiple UOMs and
set up conversions:

Define one base UOM
Define UOM classes
for each UOM class

Define multiple non base
UOMs for each class

Define intraclass
conversions

Define interclass
conversions

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Inventory Setup

Units of Measure Classes
(N) Inventory>Setup>Units of Measure>Classes

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Inventory Setup

Units of Measure (UOM)
(N) Inventory>Setup>Units of Measure>Units of Measure

A unit of measure (UOM) is
a term used along with a
numeric value, to specify
the quantity of an item. For
example, “each” is a unit of
measure used to specify
the number of units of an
item.

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Inventory Setup

Units of Measure Conversions
(N) Inventory>Setup>Units of Measure>Conversions
If items are
transacted in UOM
belonging to classes
other than their
unit of measure conversion primary UOM class,
conversions between
the base units of
is a mathematical measure in different
UOM classes must
relationship between two be defined
different units of measure.
For example, 10 Kilograms
= 1 Each, or 2.2 pounds = 1
kilogram.

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Agenda

 Inventory Setup

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Creating and Maintaining Items

Setting up item Definition 1
Choose Item Attribute Control Levels
2
Define
Status Define Create Define
Define Categories Templates Catalogs
Control
UOMs and
Levels
Category
Define Sets
Statuses

3
Define
Items
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Item Attributes
Item attributes are fields in the item table used to store specific
characteristics of an item, such as item status, unit of measure,
revision control, etc.. These can be controlled at either the
master or the organization level.

Attributes Controlled at the Master Level
An item has the same value for such attributes in all
organizations in which it is defined.
Master-level attributes can be only updated by using the
Master Item window.
 Inventory reflects your changes in all organizations that carry
the item.
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Item Attributes
Attributes Controlled at the Organization Level

An item may have different values for such attributes in each
organization in which it is defined.

When defining items in the item master, defaults for
organization-level attributes can be specified.

Values of organization-level attributes can be updated only
by using the Organization Item form in each organization that
carries the item.
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Item Attributes
(N) Inventory>Setup>Items >Attribute Controls

Control level can be
determined using this
field

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Status Attributes

Each status attribute
is dependent on at least one
other attribute. For example
Stockable attribute cannot be
set to yes if Inventory Item
attribute is set to No.

Defaults Value: Value of this attribute defaults when assigning the status to an item. Can
be changed.

Not Used: Use neither default nor status control.

Sets Value: Value of this attribute defaults when assigning the status to an item. Once
assigned the default cannot be changed.
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Status Attributes and Functionality
Status Attribute Functional Area Functionality
Allows to store the item in
Stockable Inventory an asset subinventory

Inventory, Order Allows to transact the
Transactable Management, item Inventory, OM, PO
Purchasing, WIP and WIP

Purchasable Purchasing Allows to place the
item on a purchase
order
Allows to build the item
Build in WIP Work in Process
on a discrete job and/or a
repetitive schedule

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Status Attributes and Functionality
Status Attribute Functional Area Functionality

Allows to place the
Customer Orders Order Management item on a sales order
Enabled
Internal Orders Inventory, Order Allows to create an
Enabled Management, internal sales order for
Purchasing the item

BOM Allowed Allows to create a bill
Bills of Material
of material for the item

Allows to create an
Invoice Enabled Receivables
invoice for the item

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Item Status
When defining an item, status must be given by using the Item
Status attribute. The Item Status attribute has a user defined set
of yes/no values for the status attributes. The values are applied
to the status attributes when an item status code is chosen when
defining an item.

For example, in the beginning of a product development cycle
Item Status attribute is set to Prototype with all of the status
attributes defaulted to yes except for Customer Orders Enabled.
When the item is ready the Item Status attribute is set to Active to
allow all functions for the item.
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Item Status
(N) Inventory>Setup>Items>Status Codes

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Item Attributes
Status Control

An unlimited number of status codes can be defined by the
user.

One or more of these status codes can be assigned to an Item
for implementation on a future date. The status codes then
automatically change on their user specified effectivity dates.

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Item Templates
Templates are defined sets of attributes that can be used
over and over to create many similar items. Templates make
initial item definition easier and more consistent.

Templates can be applied at any time after the item is
created. Multiple templates can be applied to a single item.

Templates can hold a complete set of attributes or a partial
set. If a partial set, then only values stored in the template
overwrite those on the item
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Item Templates
Users can define their own templates or predefined templates
include:
ATO Model ATO Item Kit

PTO Model Phantom Item Purchased

Subassembly Freight ATO Option Class

Finished Good Outside Processing Item PTO Option Class

Planning Item Reference Item Supply Item

Product Family

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Item Templates
(N) Inventory>Setup>Items>Templates

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Item Categories
A category is a logical classification of items that have similar
characteristics.

A category set is a distinct grouping scheme and consists of multiple
categories.

Some application modules, Inventory , for example require that all items are
assigned to a category. The user specifies a default category for this
purpose in each of these modules. Categories and category sets are used to
group items for various reports and programs.

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Item Categories - Setup
Define the Flexfield structures for the item categories Flexfield.

Define categories.

Define category sets and assign the categories to the sets. Each set can
use a different Flexfield definition if required.

Assign default category sets to each functional area, like Purchasing,
Planning and Inventory

Assign items to categories. An item can be assigned to only one category
within a set.

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Item Categories - Define Categories
(N) Inventory>Setup>items>Categories>Category Codes

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Item Categories - Define Category sets
(N) Inventory>Setup>items>Categories>Category sets

This option should only be
enabled for user defined
category sets. Functional
category sets cannot have
Category is assigned to category
same item with multiple
set from here.
categories within itself.

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Item Categories - Assign items to Categories
(N) Inventory>Setup>items>Categories>Category sets>Assign

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Defining Items
With the Master Item window, items and the attributes
associated with them (such as description, unit of measure or
lot control) can be defined and updated.

Much of the information for an item is optional. Only the
information needed to maintain the item are defined.

An item cannot be defined at the Organizational level.
Oracle will automatically switch to the Master Item window
when defining a new item.
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Defining Items
An item is a part or service that is purchased, sold, planned,
manufactured, stocked, distributed, or prototyped. The
following Modules use items:
Inventory Purchasing
Attributes Attributes

Service Order Management

Work in Process Bills of Material
Receiving
Items Costing
Lead Time MRP/MPS

Planning Invoicing

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Steps to Setup, Define and Maintain items
1

Copy templates

Copy items

Enter attribute values

Enable in child organizations

Update organization level attributes

Define item costs

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Master Item vs. Organizational Item
Whether an item attribute is defined/maintained at the Master
level or the Organization level can be designated.
Attributes at the Master level are the same across all
organizations that the item is assigned to.
If an attribute is maintained at the Organization level, it can have
different values in each organization the item is assigned.
Some attributes can be maintained at only the Master level or the
Organizational Level. Unit of Measure should be maintained at the
Master level. Min-Max should be maintained at the organizational
level if multiple organizations are used.
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Organization Assignment and Organization Item
Item can be enabled in all child organizations under master
organization or child organizations where the item to be used is
chosen. Inventory propagates item to all organizations in which
the item is to be defined.
Organizational attributes for item attributes which are enabled in
that organization, can be entered or changed which are enabled in
that organization. For example, go to an organization to choose
reorder point planning for an item, and then go to another
organization and choose Min-Max planning for the same item.

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Defining Items
(N) Inventory>Items>Master Items

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Defining Items
Organization Assignment

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Defining Item Relationships
The following types of relationships can be defined for items:
Item cross-references
Substitute items
Related items
Manufacturer part numbers
Customer item numbers
Relationships between items can be defined to improve
purchasing management and item searching capabilities.
Substitute items can be received in Oracle Purchasing.
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Defining Item Relationships
(N) Inventory>Items>Item Relationships

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Cross–reference types
Cross–reference types define relationships between items
and entities such as old item numbers or supplier item
numbers. For example, a cross–reference type Old can be
created to track the old item numbers , and a cross-reference
type Supplier to track supplier part numbers.
multiple cross-reference types can be assigned to a single
item.

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Cross–reference types
(N) Inventory>Items>Cross References

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Customer Items
(N) Inventory>Items>Customer Items>Customer Items
Allows the entry of
customer part
numbers and the
customer(s) they are
associated with.
These items can
also be associated
with commodity
codes and container
types

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Customer Item Cross References
(N) Inventory>Items>Customer Items>Customer Items

Used to define
cross references
between
inventory items
and the customer
items defined
above.

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Agenda

 Inventory Setup

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Inventory Controls

Overview

With Inventory locator, revision, lot and serial
number control can be implemented
Flexibility:
- Inventory controls are optional for all items.
- any combination of the four controls
(locator, revision, lot and serial number) for
each item can be implemented.

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Inventory Controls

Locator setup
Locators are optional structures within subinventories.

Locators are the third level in the enterprise structuring
scheme of Oracle Inventory .

Locators may represent rows, aisles, or bins in warehouses.
Items can be received directly into and shipped items directly
from locators.

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Inventory Controls

Locator setup

Indicates the priority for
picking items from this
locator relative to another
Subinventory to locator.
which the locator
belongs

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Inventory Controls

Revision Control
A revision is a particular version of an item, bill of material,
or routing.
By using the ‘Revision control’ option while defining items
item quantities can be tracked by item revision. To do so a
revision is a must for each material transaction.
Revision control is enabled for items for which version
changes or changes that are significant enough to track but
are not affecting the function and feature of the item are
tracked .
 RevisionControl item attribute cannot be changed when
an item has quantity on hand.
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Inventory Controls

Revision Control
When defining Revision numbers letters, numbers and
characters such as A, A1, 2B, etc can be used.
Letters are always in upper case and numbers may include
decimals.
To ensure that revisions sort properly, decimals should
always be followed by a number.
Revisions are sorted according to ASCII rules.
Each revision must be greater than the previous revision.
For example, revision 10 cannot be used after revision 9
because, according to ASCII sorting, 10 precedes 9.
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Inventory Controls

Lot Control
 Inventory provides complete lot number support for
inventory transactions.
A lot identifies a specific batch of an item that is
received and stored in an organization.
Lot control is a technique for enforcing the use of lot
numbers during material transactions, thus enabling the
tracking of batches of items throughout their movement
in and out of inventory.
If Lot Control is turned on for an item, the lot number
must be indicated to perform a transaction.
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Inventory Controls

Lot Control
Lot Control must be turned on at the item level.
lot numbers must be assigned whenever items under
lot control are received into inventory.
An inventory receipt can be split in to several lots, as
necessary.
Quantities can be added to existing lot numbers.
Inventory will generate default lot numbers by using the
default lot number generation method which is configured
in the Organization Parameters window during setup.

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Inventory Controls

Lot Control
Lot can have an
expiration date by
assigning a number of
lot control shelf life days
or by entering a lot
expiration date.
The expiration date
controls the availability
of the lot for transacting
and planning purposes.

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Inventory Controls
Lot Control
An Expired Lot:
is not considered as on-hand supply when performing min-
max, reorder point or MRP planning calculations.
cannot be reserved for a date beyond the expiration date.
can be transacted and is included in on-hand quantities.
is included in all inquiries and reports.
is included in a cycle count and count entry and
adjustments are allowed.
is included in a physical inventory and tag entry and
adjustments are allowed.
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Inventory Controls

Lot Control
Disabled Lots:
Disabling a lot only prevents it
from appearing in a list of values
when performing receipt
transactions.

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Inventory Controls

Lot Control
A Disabled Lot:
is included in available to transact, available to promise and
available to reserve calculations.
is included as on-hand supply when performing min-max,
reorder point or MRP planning calculations.
is included as on-hand in all inquiries and reports, including
inventory valuation reports.
can be transacted with Inventory functions and the
Transaction Open Interface.
can be reserved.
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Inventory Controls

Serial Control
A serial number is an alphanumeric piece of information
assigned to an individual unit of an item. A serialized unit is a
combination of an item number and a serial number.
Individual units of items can be tracked by using serial
numbers. Serial number control is a system technique for
enforcing the use of serial numbers during a material
transaction. Serial numbers can be used to track items over
which a very tight control is to be maintained.
One serial number per unit of an item can be assigned

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Inventory Controls

Serial Control
Generating Serial Numbers
Depending on how Serial Number Control is set at the Master
Item level will determine how serial numbers are generated.
If No Control is specified as the serial number control type, no
serial number control will be enforced.
If Predefined is specified as the serial number control type,
serial numbers for that item must be predefined.
If control At inventory receipt or At sales order issue, optionally
serial numbers for the item can be predefined.

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Inventory Controls

Serial Control
Generating Serial Numbers
Inventory uses the starting
serial number prefix and the
starting serial number
specified in the Item screen .
The process of generating
serial numbers is done
through a concurrent report.
This does not assign numbers
to units in inventory, it simply
reserves serial numbers for an
item, for later use.
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Agenda

 Inventory Setup

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nventory Transactions

Overview
 Understanding of Transaction Types

 Overview of Inventory Transactions

 Miscellaneous Transactions

 Subinventory Transfer

 Inter Organization Transfer

 Receipts

 Move Orders
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A transaction type is the combination of a transaction
source type and a transaction action. It is used to
classify a particular transaction for reporting and
querying purposes.

Transaction Transaction
Source Type Action

Transaction
Type

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System Defined Transaction Types

System defined transaction
type codes for different
inventory transactions. Each
transaction type is linked to
source type and action

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User Defined Transaction Types

Use user defined terminology to
define transaction type. The
transaction type can be only
linked to pre seeded values of
source type and action

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Types of Inventory Transactions
 Miscellaneous Transactions- This transaction is used to do
adjustments in stock due to damage, obsolescence, issuing
items for R & D or issuing track able expense items.

 Subinventory Transfer- This transaction is used to transfer
goods from one stockroom to another with in the same inventory
organization.

 Inter ORG Transfers- This transaction is used to transfer
goods from one inventory organization to another.

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Types of Inventory Transactions
 Receiving Transactions- This transaction is used to move
goods from receiving dock to specified subinventory and
locator.
 Sales Issue- This transaction is used to move goods from
pick subinventory to staged subinventory.
 WIP Issue- This transaction is used to issue materials
against production orders.

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Miscellaneous Miscellaneous
Receipt Issue

Subinventory Organization Subinventory
Locator Locator
Subinventory
Subinventory Transfer
Transfer
Locator Locator

Direct Interorganization
Interorganization Transfer by Way
Transfer of Intransit

Organization

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Miscellaneous Transactions

Select the
transaction type

Account for
passing
adjustment If you want to enter
transactions transaction line by
serial number for
serialized item
check this box
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 Initial loading of item on-hand quantities when you
start implementing Oracle Inventory
 Scrapping items by issuing them to expense
accounts denoting scrap
 Issuing items to individuals, departments, or projects
 Receiving items that were acquired by assorted
means (without purchase orders)
 Entering adjustments and corrections to system
quantities due to theft, vandalism, loss, shelf-life
expiration, or inaccurate record keeping

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Miscellaneous Transactions - Transaction Lines

Enter the
quantity to
be adjusted

Lot or serial number
can be entered if item
is a serial controlled or
Lot Controlled

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Subinventory transfer
 Use the Subinventory transfer window to:
Transfer material within your current organization
between subinventories, or between two locators
within the same subinventory

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Subinventory Transfer

The type can be Subinventory
transfer to transfer from one
subinventory to another or any
of the user defined transaction
type for source inventory &
action subinventory transfer
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Subinventory Transfer Transaction Lines

Enter source Enter
subinventory destination Enter
subinventory Quantity

Saving the record will complete the transaction.
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Inter Org Transfer
• We can perform inter–organization transfers as direct or
in transit shipments.
Go s
od th t h v d p rte fro th
a ae e a d m e d p tc
is a h , lo d g
a in , o s ip in
r hpg p in b t h v n t y t a e a th
o t u a e o e rriv d t e re e t
c ip , o a in
fflo d g , o d liv ryp in
r e e ot . A oc lle
ls a d

intra sit
n in e to
v n ry o s ck
r to intra s
n it .
We can transfer one or more items in a single
transaction. We can also transfer partial quantities of the
same item to different subinventories and locators in a
single transaction.

• We can also transfer expense and asset items from one
organization to another using in transit inventory

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Inter Org Transfer
You need to define shipping network before doing inter
organization transfer
Pune Mumbai
Organization Organization
Use Intransit
Inventory Use Intransit
(FOB = Receiving) Inventory
(FOB = Shipping)
Austin
Organization

Require Direct
Internal Order Transfer
Delhi to Ship Pune
Organization Organization

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Inter Org Transfer

Direct Inter–organization Transfers
 We can use a direct inter–organization transfer
to move inventory directly from a shipping
organization to a destination organization.
 The validity of a transfer transaction depends on
the controls we have defined in both the shipping
and destination organizations for the items we
want to transfer.

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Inter Org Transfer
Inter–Organization Transfers via Intransit Inventory
We usually transfer material to intransit inventory
when transportation time is significant. When we
perform the transfer transaction, we do not need
to specify the delivery location. We only need to
enter the subinventory we are shipping from, a
shipment number, the freight information, and,
depending on the inter–organization transfer
charge that applies between the organizations, a
percentage of the transaction value or a discrete
amount that Oracle Inventory uses to compute
transfer charges.
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Inter Org Transfer Shipping Network

Check this box if
internal order is
required

Enter FOB as receipt or
shipment to identify who
owns the inventory after
Select Transfer shipment has been made
type as Intransit or
Direct
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There are three options for transfer
charge.
Predefined % of transaction value. The %
is maintained here. The other two options
are requested % or requested value. In
this case value is mentioned at the time
of entering Inter ORG transaction
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Enter the accounts for
transfer credit and PPV if
On these form maintain
destination organization uses
Inter ORG receivable
standard cost
and payable account

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Inter Org Transfer - In transit

Enter Source &
Destination Select type as
Organization Intransit or Direct
shipment

Enter the order number

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Subinventory in Subinventory in
the shipping the receiving
organization organization

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As transaction type in Inter
ORG order was in transit
shipment, the inventory is
shown in transit after shipping

Note: Receiving for Inter ORG orders will be covered as a part of receiving transactions
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Receipts
Type of Receipt Transactions
 Receive both internally and externally sourced shipments
 Process unordered receipts
 Receive substitute items
 Inspect items for quality control and invoice matching
needs
 Correct transaction errors
 Receive returned items into invento
 Return delivered items to receiving

Note: As part of inventory training only standard receiving
transaction will be covered with receipt routing as Direct
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Receipts
Use the Find
Expected Receipts
window to:
Find source
documents for which
you can enter
receipts.
Use the Supplier and
Internal tabbed region
to search for
Purchasing
documents.

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Receipts
Use the Receipt Header window to enter header information
for all types of receipts.

Enter packing slip
number

Enter other information like shipped date, number of containers etc.
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Receipts
Use the Receipts window to enter receipt line information.

As routing is
direct receipt,
the inventory is
delivered on
saving the
Default transaction
Enter the receipt subinventory
quantity from PO. It can
be overridden

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Move Orders
Overview Of Move Orders

•Move orders are requests for the movement of
material within a single organization.

• Manage all material requisition and request
processes within an organization by manually or
automatically creating, approving, and transacting a
move order.

• Used for movement of material within a warehouse
or facility for purposes like replenishment, material
storage relocations, and quality handling.
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Move Orders
Move Order Type Transaction Type Generation & Approval

• Account
Move Order • Manually Generated
Transfer
Requisition • Optional Approval
• Subinventory
Processing
Transfer

• Automatically
• Kanban
Replenishment • Generated
Min Max
Move Orders • • Pre-approved
Replenishment
• Ready for
• Count
Transaction

Pick Wave Sales Order Pick
• Pre approved
Move Orders Internal Order
• Print Pick Slip
Pick
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Move Order Process Flow

Approve
Move order move
order Move order locates
requisition
material sources Pick
created
Ticket

In case of shortage
move order
can be re-planned

Put away Picking
Destination Source
location location
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Move Order Header

Default source
subinventory
for move order

Select
Transaction
Type

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Move Order Lines

Enter Item and Default transaction
for transfer type from header. It Quantity to be
can be overridden transferred

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Move Order Allocation

Press Allocate to generate
reservation from source After allocation reservation
subinventory to destination can be viewed and updated
subinventory manually if required.

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Transact Move Orders

Print Pick List for
Picker

Press Transact to move the
inventory from source to
destination subinventory

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Agenda

 Inventory Setup

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nventory Accuracy Control

 Cycle Counting
Cycle counting is the periodic counting of individual items
throughout the year. Count items of higher value more
frequently than items of lower value. The differences between
the system quantity and counted quantity are adjusted to
correct the system quantity and inventory value in the system.

 Physical inventory
A physical inventory is a periodic reconciliation of system on-
hand balances with physical counts in inventory. It is normally
done once in a year as a part of financial auditing requirement
to verify inventory assets on balance sheet. Production is
stopped at the time of carrying out this activity.
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Cycle Counting ABC Classification of items

Define cycle count header

Update cycle-count items

Schedule items to count

Generate count requests

Enter cycle counts

Approve cycle counts
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ABC Classification

ABC Analysis

•ABC analysis is a method of determining the relative
value of items in your inventory sites.

• An ABC analysis involves ranking your items according
to a criterion and then grouping items into classes.

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ABC Classification
ABC Analysis
Define ABC compilation Define ABC classes

Define ABC group

Assign items to ABC classes

Update class assignments

Purge ABC information
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ABC Classification
ABC Compilation

Press Compile
Criterion for categorizing to generate
your items in compile results
Organization. It can be
based on current value or
historical usage value

Cost type to pick
up the unit cost
of items in
compile set

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ABC Classification
ABC Compilation- Descending Value Report

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ABC Classification
Use ABC classes to identify the value groupings to which
items belong.
 Define these classes using own terminology. For example,
you might define classes High value, Medium value, Low
value.
 Assign items of highest rank to the High class, those of lower
rank to the Medium class and those of lowest rank to the Low
class.
 Can use ABC classes to group items for a cycle count where
you count “A” items more frequently than “B” items.

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ABC Classification

ABC Classes

Define class
names for your
ABC Classification
purpose

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ABC Classification
Define ABC Assignment Group

Define Group name to
link compile class and
set of ABC Classes
defined

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ABC Classification
Define ABC Assignment Group

Link ABC Classes to
ABC assignment
group

Give a priority to all
classes. The class
with lowest priority is
assumed to have the
highest rank.

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ABC Classification
ABC Item Assignments

Choose the sequence
Shows % of total items
value from ABC
and % of total value
descending value
assigned to a specific
report to assign a
class with in an
range of items to class
Organization

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ABC Classification
Updating Item Assignments

ABC assignments generated
automatically by assigning cut
off sequence numbers for each
class. If required classes can
be changed manually
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Oracle inventory-latest

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