Ms word

KEMENTERIAN PELAJARAN MALAYSIA

Self Access Learning Module

ICT Literacy for
Secondary School
Programme

Word Processing

PUSAT PERKEMBANGAN KURIKULUM
KEMENTERIAN PELAJARAN MALAYSIA

ICTL for Secondary School - Word Processing Module

MODULE 1

INTRODUCTION TO MICROSOFT WORD 2003

Curriculum Development Centre
Ministry of Education Malaysia

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1. Name of Module : Introduction to Microsoft Word 2003

2. Learning Outcomes: The students should be able to:

a. State the steps to launch word processing software
b. Launch a Word Processing application
c. State and identify the features in word processing application
d. List at least 3 main toolbars in MS Word
e. List buttons in Standard, Formatting and Drawing toolbars.
f. State the function buttons in Standard, Formatting and Drawing toolbars.
g. Create a new document by using word processing software
h. Key in the data into a new document using keyboard
i. Save the new document with a new file name
j. Print Document

3. Knowledge and Skills:

a. Open, Save and Close document
b. Create New Document
c. Close Document
d. Exit Application
e. Type text
f. Print Preview
g. Print document

4. Module Summary: At the end of the module, student should be able to produce an
article and a poem.

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This module contains 10 activities:

Activity 1: Launching Microsoft Word
Activity 2: Exiting Microsoft Word
Activity 3: Creating a new document
Activity 4: Setting Page Setup
Activity 5: Entering Text
Activity 6: Saving a document
Activity 7: Closing a document
Activity 8: Typing a new document
Activity 9: Reviewing existing document
Activity 10: Printing document

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Activity 1: Launching Microsoft Word

Click Start button at the Task Bar

1. Click All Programs

2. Click Microsoft Office and select Microsoft Word application.

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3. Document1 will appear on the screen as shown below

4. Screen elements common to Microsoft Word 2003

Minimize, maximize,
Insertion Point Title bar Menu bar Toolbars and restore buttons

Close button

Task

Work area
contains
the active

Vertical scroll

Horizontal scroll bar

Status bar

Document view buttons Ruler

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Scroll bars - displays different parts of a file on screen

Status bar - identifies active application features and location

Line number of the
Current Page/ insertion point’s
Total Pages current position

Page Section Vertical Column number of
Position of the the insertion point’s
insertion point current position
Ruler

The Ruler is generally found below the main toolbars. The Ruler is used to change the format
of your document faster. To display the Ruler;

1. Click View on the Menu bar.
2. The option Ruler should have a check mark next to it. If it has a check mark next to it,
press Esc on the keyboard to close the menu. If it does not have a check mark next to it,
continue to the next step.
3. Click Ruler. The ruler now appears below the toolbars.

Title bar

The Title bar is located at the top of the screen. On the Title bar, Microsoft Word
displays the name of the document on which you are currently working. At the top of
your screen, you would see "Document1 – Microsoft Word".

Menu Bar

The Menu bar is generally found directly below the Title bar. The Menu bar displays the menu
beginning with the word File and continues with Edit, View, Insert, Format, Tools, Table,
Window, and Help. You use the menus to give instructions to the software. Point to a menu
option and click to see a pull-down menu. You can now use the left and right arrow keys on
your keyboard to move left and right across the Menu bar options. You can use the up and
down arrow keys to move up and down the pull-down menu.

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ellipse

To select an option, click on Edit in the Menu Bar.

Use the arrow keys to move to Select All on the pull-down menu and press Enter, all
the text in the document will be highlighted. To remove the highlighted text, click the
cursor anywhere on the screen.

An ellipse or a right arrow after a menu item in the pull down menu means there
are additional options. If you select that menu item, a dialog box appears. Items in grey
are not available.

Toolbars provide shortcuts to menu commands. Toolbars are generally located just below the
Menu bar to provide single click access to tasks performed most frequently. Point the mouse
pointer to any of the icon to see screen tips.

1. Standard Toolbar

2. Formatting Toolbar

3. Drawing Toolbar

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Activity 2: Exiting Microsoft Word

1. Click File on the menu bar and click Exit. If the Exit command does not appear, you can
click the arrow in the menu to extend.

Click the arrow to
extend the menu

2. The menu will appear like this.

Recently used file list
It may vary depending on your
computer

3. Click Exit to exit Microsoft Word application.

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Activity 3: Creating a New Document

1. Launch the Microsoft Word application.
2. A new document (Document1) is created.

Activity 4: Page Setup

1. Click File on the menu bar, and click Page Setup on the pull-down menu. If the Page
Setup does not appear, click the arrow to extend the menu.

2. Page Setup dialog box will appear. If necessary click on the Margins tab.

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3. Click the up or down arrows on the right of the Top, Bottom, Left and Right text
boxes to increase or decrease the margin settings. Set all the four margins to 1”. Click
OK and the new margin will be applied to your new document.
Note: If the margins are in metric unit, please refer to your teacher.

Activity 5: Entering Text

1. Type the text below in your new document. The word will be typed automatically at the
insertion point (flashing vertical bar on the screen). You do not need to press the Enter
key at the end of a line while typing. The word will move automatically down to the next
line. Press the Space bar to insert a space between the words.

Tigers live in hot jungles as well as in cold forests. All wild tigers live in Asia. Some of them
also live in the snowy forests of Siberia. Others live in the humid jungles of Sumatra. And
some live in the dry grasslands of India.

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2. If you make a mistake while typing you can delete it by pressing Backspace or Delete
key on the keyboard. Place the cursor in front of the word you wish to delete.
3. At the end of the word India, press Enter. The cursor goes automatically to the next line.
Press Enter whenever you want to start a new paragraph. Press Caps Lock key on the
keyboard, and type the following text. Your new text will look like this:

A TIGER IS A POWERFUL JUMPER AND CAN EASILY LEAP TEN FEET (THREE
METERS) OFF THE GROUND. TIGERS CAN RUN 35 MILES PER HOUR! THAT'S REALLY
FAST. WHETHER IN THE WILD OR IN CAPTIVITY, THE TIGER LOVES TO SLEEP!

4. To type exclamation mark, press Shift key and ‘!’ key on the keyboard simultaneously.
At the end of the word SLEEP! Press Enter, to move the cursor to a new line. Press
Caps Lock key, and continue typing until you complete the paragraph.

Tigers always live in forests because they offer places to hide. Tigers do not like big open
spaces. Tigers like to hide, because they hunt by sneaking up on their prey. If they didn't have
grasses or trees to hide behind they will never get food!

5. At the end of the word food! press Enter. The insertion point will move down creating a
new paragraph. Press and hold Shift key, then type the following words. Notice that
when you hold the shift key, the letters will be in the upper case.

TIGERS DO EAT PEOPLE –

6. Release the Shift key and continue typing the text. The entire text will be typed in the
lower case.

TIGERS DO EAT PEOPLE-but only in very unusual situations! Sometimes people roam where
tigers live. A sick or injured tiger finds it easier to attack a person than to hunt for its usual prey.

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7. When you have finished typing, the whole document will appear as below.

8. Follow the next activity to save your new document.

Activity 6: Saving a Document

You can use the Save As command in File on the bar menu to save the document for the first
time. There are a few options to save your document. You can choose any one.

A : Save in My Document
The following examples show how you can save a document in My Document. This document
will be saved as tiger.doc.

1. Click File on the bar menu.

i. File

ii. Save As

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2. Click Save As, and the Save As dialog box will appear.

i. Click the Save in drop down
arrow to select the directory to save
your document.

ii. Type file name
‘tiger’ here

iii. Click Save

The document will be saved as tiger.doc file in My Documents folder. .doc is the
extension for all Microsoft Word files, and it will be given automatically when you save
your file.

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B. Save in Floppy Disk

The following example shows how you can save a new document in a Floppy disk. The
document will be saved as tiger.doc.

1. Click File on the menu bar.

File

Save As

2. Click Save As, the Save As dialog box will appear. Follow the next instruction to
continue saving your document.

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i. Click the Save in drop down
menu to select the directory to
save your document.

ii. Double click My Computer

iii. Double click Floppy A:.

iv. Folder name

v. Type file name
‘tiger’ here

The document will be saved as tiger.doc file in Floppy A drive.
Note: Make sure you have inserted a diskette in Floppy A drive before you save, otherwise
your computer will not be able to detect the drive.

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C: Save in your own folder

The following examples show how you can save your document in your own folder. This
document will be saved as tiger.doc.

1. Click File on the menu bar.

File

Save

2. Click Save As; the Save As dialog box will appear.

3. New Folder dialog box will appear. Click Create New Folder, and type your folder name
as shown below. Click OK.

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i. Click Create New Folder

iii. Click OK

ii. Type your folder name.
Example: Siti Noliza 1A1

The document will be save as try.doc file in Floppy A drive

4. If you close the document before you save it, the following dialog box will be displayed.

Click Yes to close and save the document. Click No if you do not want to save your document.

4. Type tiger in the file name. Then click Save.

i. Type file name
‘tiger’ here

ii. Click Save

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Activity 7: Closing a Document

1. Click File on the Menu bar. If the Close command does not appear, you can click the
arrow to extend the menu.

Click the arrow to
extend the menu

2. The menu will appear like this.

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3. Click Close to close the current document ‘tiger’. Notice that you are still in Microsoft
Word application.

Activity 8: Typing a New Document

1. Click File on the menu bar. Then Click New to create a new document or click on
the Standard Toolbar.
2. New document will appear as Document2.

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9. Type the title of the poem below in your new document. At the end of the title, press
Enter. Then type the name of the poet.

Lake Isle Of Innisfree
. by W.B.Yeats

10. Press Enter twice to move the cursor down two lines.

11. Start typing the poem. Press Enter at the end of every line.

by W.B.Yeats

I will arise and go now, and go to Innisfree
And a small cabin build there, of clay and wattles made.
Nine bean-rows will I have there, a hive for the honey bee;
And live alone in the bee-loud glade

12. Remember to press the Shift key and the letter you want simultaneously, if you want to
type it in the upper case as for example; ‘I’ in ’Innisfree’. When you have finished
typing, your document will appear as below.

13. Save your document as poem.doc in your own folder.

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Activity 9: Previewing Document

Before printing the document, you can view your document. Print Preview will display the
document you have created before printing.

1. Click File on the menu bar. Then Click Print Preview or click on the Standard
Toolbar.

Print
Preview

2. Your document will be displayed.

Preview Toolbar

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You can change Print Preview using the following steps:

i. Select the number of pages that need to be viewed

Click this button to review
more than one page

ii. To reduce the screen preview(100% is the normal size )

Click zoom control

Notes:
50% - half of the normal size
100% - normal size

iii. Print Document

Click Print Button from Toolbar to
print the document

iv. Close the Print Preview

Click Close button from Toolbar to
close the print preview

3. Click Close.

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Activity 10: Printing Document

1. Click File on the Menu bar and Click Print or Click the Print button on the
Standard toolbar.

2. The Print dialog box will appear.

3. Click printer name and select your printer.

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4. Select option in the Page range menu to print the document.

Notes:
To print more than one copy of the document or a selected page, use the following
steps:

Click one of the option
buttons to print the
selected page.

• All – print the whole document.
• Current Page – Print the current page only.
• Pages – Print selected pages only. Specify the pages that you want to print.
For example: type 3-10 to print page 3 until page10.

5. Specify number of copies you want to print.

Specify the number of
copies you want to print

6. Click OK from Print dialog box to start printing.

7. Close poem.doc and Exit application.

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Exercise:

1. Type the text below in a new document, then save it as quotations.doc.

QUOTATIONS

If you failed to plan, you plan to fail.
Procrastination is the thief of time.
Time and tide wait for no man.
All work and no play make Jack a dull boy.
Perseverance is the key to success.

Laugh at your mistakes but learn from them.
Joke over your troubles but gather strength from them.
Make fun of your difficulties but overcome them.

Kind hearts are the garden
Kind thoughts are the roots
Kind words are the blossoms
Kind deeds are the fruits.

2. Create a new document again, and type the following text. Save your document as
computer.doc.

BASIC COMPUTER SKILLS ON THE INTERNET

COMPUTERS are a part of our everyday lives, so learning the basic skills is very
important.

The study of computers is called Computer Science, and surfing through our category of
the same name, found lots of helpful information on how to get comfortable with
computers.

First, it helps to know some basic vocabulary so you will understand what you are
reading. Once you have mastered those terms, you can begin computer lessons for kids
and small adults.

Taken from ‘estidotmy’ magazine

3. Print both documents.

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MODULE 2

EDITING (1) AN EXISTING DOCUMENT


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1. Name of Module : Editing (1) An Existing Document

2. Learning outcomes : The students should be able to :

a. List at least 3 main toolbars in MS Word

b. List buttons in the standard, formatting and drawing toolbars.


a. Open an existing document

b. Select and move text

c. Cut and paste text

d. Copy and paste text

e. Delete text

f. Change font size, type and style

g. Apply Bold, Italic and Underline.

4. Module Summary : This module contains 8 activities:

Activity 1: Opening an existing document

Activity 2: Selecting text

Activity 3: Moving text (Cut and paste text )

Activity 4: Copying and pasting text

Activity 5: Deleting a text

Activity 6: Selecting a font and font size

Activity 7: Applying Bold, Italic and Underline

Activity 8: Practice

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Activity 1: Opening An Existing Document

To edit an existing document, you need to open the document. This document will be used for
all activities in this module. The following procedure shows different techniques of opening the
existing documents or you can open this file from the location you saved in Module 1. (The
existing document to be opened is poem.doc )

1. To open poem.doc from My Document folder :
a. Launch the Microsoft Word application.
b. Click File on the bar menu, then click Open… on the pull down menu.

Open an
existing
document

c. An Existing Document dialog box will appear.

i. Click the ‘Look in:’ drop
down menu to select the
ii. Double click your location to open your
selected folder as document.
shown

iii. Click Open

2. To open poem.doc from folder . (Example : Folder Afiqah)
a. Launch the Microsoft Word application.
b. Click File on the bar menu, then click Open… on the pull down menu.
c. An Existing Document dialog box will appear.

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i. Click the ‘Look
in:’ drop down
ii. Double menu to select the
click your location to open
selected your document.
document as
shown
iii. Click
Open

3. To open poem.doc from 3½ Floppy Disk.
a). Launch the Microsoft Word application.
b). Click File on the bar menu, then click Open… on the pull down menu.
c). An Existing Document dialog box will appear.

i. Click the ‘Look in:’ drop
down menu to select the
ii. Double location to open your
click your document.
selected
document as
shown
iii. Click
Open

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Activity 2: Selecting A Text.

To move or change the format of a text, select the text you want to edit. The text will appear
light against dark background on your screen.

1. Open existing file ‘poem.doc’ found in Module 1.
By W.B.Yeats


2. Click the mouse at the end of the word ‘glade’ and press Enter twice.

3. Then, type the text below.
And I shall have some peace there, for peace comes dropping slow;
Dropping from the veils of the morning to where the cricket sings;
There midnight’s all a glimmer, and noon a purple glow
And evening full of the linnet’s wings.

4. To select one word, double-click on the word ‘innisfree’ in the first line poem
By W.B.Yeats

To select a sentence, hold down the Ctrl key and click anywhere on the sentence in
line 4.

5. Select a single line of text, click once in the left margin with the mouse arrow
next to the line 6 to be selected.

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6. To select a block of text (first stanza), click at word ‘I’ at first stanza and hold the left-
mouse button, and drag down to last word ‘glade’ of the selected text.

8. To select the entire document, press Ctrl+A or click Edit, and then click Select All

9. Save the document.

Activity 3: Moving Text (Cut And Paste Text).

The feature used to move text from one place to another is called cut and paste. The original
text is deleted and placed at a new location.

1. Open the same document as above.
2. Move text using Cut button on standard toolbars button.
a. Select the text in line 1 and 2 to be moved.

b. Click on the Cut button on the standard toolbars button. The text will
be removed from the document and stored in the windows clipboard.
c. Place cursor between the stanza 1 and stanza 2. The blinking
insertion point will appear at this location.

Place the
cursor here

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d. Click on the Paste button . The text will appear at the new location.

The text
appear at
here

3. To move text using right-mouse button

a. Select the first stanza

b. Make sure the pointer is at the highlighted text. Click right-mouse
button to display the menu.

Click on the
Cut button.
The text will be
removed from
the document
and stored on
the Windows
Clipboard

c. Place the cursor after the last line as shown below.. The blinking insertion point will
appear at this location.

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i. Place the
cursor after
the last line ii. Click Paste
button
ii. Click
right-mouse
button

d. The text will appear at the new location.

By W.B.Yeats

The new text And I shall have some peace there, for peace Paste dropping slow;
iii). Click comes
will appear button
here. There midnight’s all a glimmer, and noon a purple glow

4. To move a text using the Cut button from the menu bar

a. Press Enter once

b. Select the text from the phrase ‘I will …’ to the last line ending with
‘…bee-loud glade’.

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ii. Click Edit iii. The Edit
button from menu will
menu bar. appear . Click
Cut button .

i. Selected
text

c. Place the cursor the next line after the author’s name.

ii. Click Edit
button from
menu bar.
iii. Click
Paste button

i. Place the
cursor here.

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d. The text will appear at the new location.

The text
appears here


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Activity 4: Copying and Pasting a Text.

Copy text will leave the text in its original location while a copy of it is placed on the Windows
Clipboard.

2. Copy and paste text using Copy button and Paste button on standard
toolbars.

a. Select the whole text in stanza 2 to be copied.

ii. Click
Copy button

i. Select
the text

b. Place the cursor in front of the title. The blinking insertion point will
appear at this location.

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ii. Click
Paste
button

i. Place
the cursor
here

c The text will appear at the new location.

The text will
appear here

3. Copy text using right-mouse button

a. Select the text in line 5 and 6 to be copied.

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i. Select
the text iii. Click on the
Copy button.

ii. Click
right-
mouse

b. Place the cursor before the first letter of the first line. The blinking insertion
point will appear at this location.

i. Place the
mouse here

ii. Click
right-mouse
button

iii. Click
Paste button

c. The text will appear at the new location.

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The text
appears here

3. Move text using Copy and Paste button from the menu bar

a. Select text .

ii. Click
Edit button
from menu iii. The Edit
menu will
appear . Click
Copy button.

i. Selected
text

b. Place the cursor after the last line as shown below.. The blinking
insertion point will appear at this location.

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ii. Click Edit
button from
menu bar.

iii. Click
i. Click at last Paste button
line

c. The text will appear at the new location.

The text
placed in
the last
paragraph

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Activity 5: Deleting A Text.

You can delete unwanted text – a letter, a word, a paragraph at a time, or any combination of
the above. There are two common keys to delete text. These are the Backspace and Delete
key. Pressing the Backspace key will delete one letter at a time to the left of the intersection
point; pressing the Delete key will delete one letter at a time to the left of the intersection point.
You will learn about these two common keys to delete text in module 3.

2. Delete text using Cut button on standard toolbars.
a. Select text in line 3 to 8 to be deleted.

ii). Click Cut
button

i. Select
the text

b. The text will be deleted and the document will appear as shown below.

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3. Delete text using right-mouse button
a. Select the text in line 5 and 6 to be copied.

i. Select iii. Click Cut
the text button.

ii. Click
right-
mouse
button


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4. Delete text using Cut button from the menu bar

a. Select the text in line 13 to be deleted.
ii. Click Edit
button from
menu bar.

iii. Click Cut
button .

i. Select
text in line
13.

b. The text will be deleted and the document will be appear as below.

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5. Delete text using Delete button from the keyboard

a. Select the last line to be deleted.

i. Select the
last line

ii. Click the
Delete
button on
keyboard


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Activity 6 : Selecting A Font And Font Size.

The name of the currently selected font and font size for selected text is displayed on the Font
and Font drop-down lists on the toolbar.


2. Choosing a font

Choose a font such as “Times New Roman” if you want the text to be modern and
businesslike, or choose a font like Monotype Corsiva for a handwritten style! For
changing the font of a text, take the following steps:

a. Select the text in first line to be formatted.
b. Click on the down arrow to the right of the Font drop down list. A list of fonts will
appear.
c. Make your selection

Activity 7 : Applying Bold, Italic and Underline.

1. Select the title in the poem Lake Isle Of Innisfree

i. Select title ii. Click Bold

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2. Click ‘bold’ icon . All the title text are Bold.

3. Select the author’s name in poem. Click italic and underline icon.
4. The text will appear as shown below.

Bold text

Italic and Underline text


Activity 8 : Practice
1. Type the sentence below:
Living in the urban area is better than living in the rural area
2. Change the whole sentence to Algerian font, size 20 or any other font that available on
your computer.
3. Then change location between urban and rural using cut and paste instruction.

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MODULE 3

Editing II


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1. Name of Module : Editing II
2. Learning Outcomes : Students should be able to:
a. Type and format poem using word processing.
b. Save the poem.
c. Print the poem.
3. Knowledge And Skills :
a. Typing text
b. Spelling correction
- Delete
- Backspace
- Insert
c. Formatting text
- Change case
- Alignment
- Borders and Shading
- Line Spacing
d. Saving the document
e. Printing the document

4. Module Summary:
At the end of the module, students should be able to print the poem as shown below:

LAKE ISLE OF INNISFREE
by W.B.Yeats
I will arise and go now, for always night and day
I hear lake water lapping with low sounds by the shore
While I stand on the roadway, or on the pavements grey,
I hear it in the deep heart’s core

Activities:
Activity 1: Using Change Case
Activity 2: Changing Alignment Of Text
Activity 3: Changing The Space Between The Lines
Activity 4: Changing Borders and Shading Of Text
Activity 5: Typing The Poem
Activity 6: Correcting Spelling
Activity 7: Saving The Documents
Activity 8: Printing The Poem

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Activity 1: Using Change Case

There are five sub-mains in formatting to change case such as sentence case, lower case,
upper case, title case and toggle case. For example, lower case can be changed to upper case
by using Change Case. Follow the steps below.

1. Create a new document
2. Type the sentences as seen in the box below:

Water is a compound made up of two elements, hydrogen and oxygen. Each
water molecule consists of two hydrogen atoms and one oxygen atom.

3. Click on the first letter ‘W’ of the sentence, press and hold shift button on the keyboard
and at the same time click the letter ‘m’ at the end of the word atom.
4. Both of the sentences will be highlighted.

5. On the menu bar, click Format.
6. Then select Change Case.

7. A dialog box appears, select UPPERCASE and click OK.
(Uppercase is used to change words into capital letters)

8. Uppercase will automatically change the sentences as shown below:

WATER IS A COMPOUND MADE UP OF TWO ELEMENTS, HYDROGEN
AND OXYGEN. EACH WATER MOLECULE CONSISTS OF TWO
HYDROGEN ATOMS AND ONE OXYGEN ATOM.

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9. Highlight the sentences. Repeat step 3 and 5.

10. Select lowercase and click OK.

11. Lowercase will automatically change the sentences as shown below:

water is a compound made up of two elements, hydrogen and oxygen. each

12. Next, highlight the sentences again. Repeat step 4 and 5.

13. Select Title Case and click OK. Title Case will capitalize the first letter of each word.

14. Title Case will automatically change the sentences as shown below:

Water Is A Compound Made Up Of Two Elements, Hydrogen And Oxygen. Each
Water Molecule Consists Of Two Hydrogen Atoms And One Oxygen Atom.

15. Highlight the sentences and repeat step 4 and 5.

16. Select Sentence Case and click OK.

17. The sentences will appear as below:


18. Save this document (in Step 17) as ‘Water.doc’.

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Activity 2 : Changing Alignment Of Text

Alignment is used to enhance the appearance of the document. The alignment buttons are as
follows:

Align Left Justify

Center Align Right

1. Open the document – Water.doc found in Activity 1.

2. Highlight the text.

3. On the formatting toolbar, click the Align Right button.

4. The text displays the new alignment.


5. Next, highlight the text again, click the Center button.

6. The text displays the new alignment.


7. Save the document as ‘Water1.doc’.

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Activity 3 : Changing The Space Between The Lines

Line spacing is used to change the space between lines of text in a document. This makes a
document easier to review and edit. There are two ways to change the line spacing; one by
using menu bar, and another by clicking on the button found in the formatting
toolbar.

1. Open existing ‘Water1.doc’ document in Activity 2.
2. Highlight the text.
3. On the menu bar, select Format and click Paragraph from the pull down
4. A dialog box ‘Paragraph’ appears.
5. Click at Indents and Spacing tab.

6. At ‘Line Spacing’, select ‘double’ in the pull down and click OK.

7. The text displays the new line spacing.


8. Save the document as ‘Water2.doc’.

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Activity 4 : Changing Borders And Shading Of Text

Borders are used to draw a box around the text and Shading is used to add shade to the text,
table or cell.

1. Open the document ‘Water2.doc’.
2. Copy the first sentence of the text and paste in a new document.
“Water is a compound made up of two elements, hydrogen and oxygen”
3. Highlight the pasted sentence.
4. On the menu bar, select Format and click on Borders and Shading.
5. A ‘Borders and Shading’ dialog box appears.

6. On Borders tab, select Box.
7. Select any border style you want from the style options. Select 3 pt from the width
options and click OK.

8. Below is the example of the text with borders.

Water is a compound made up of two elements, hydrogen and oxygen.

9. Next, highlight the text with the borders.

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10. From the Borders and Shading dialog box, select Shading tab and choose any colour
you like from fill and click OK.

11. The text with the borders and colour will appear as below.

Water is a compound made up of two elements, hydrogen and oxygen.

12. Save document as ‘Water3.doc’.

Activity 5: Correcting Spelling

Use delete, insert and backspace key on the keyboard to correct any spelling mistakes.
1. Open existing file ‘poem.doc’ found in Module 2.
by W.B.Yeats
And live alone in the bee-loud glade.
2. Click at the end of the poem after word ‘wings’ and press enter twice.

3. Type the text below.
I will arise and go now, for always night and dry
I hear lake wateur lapping with low sounds by the shore
While I stand on the roaday, or on the pavements grey,
I hear its in the deep heart’s core.

54


4. The poem entitled ‘Lake Isle Of Innisfree’ by W.B.Yeats contains 3 stanza as
shown below.
by W.B.Yeats
And a small cabin built there, of clay and wattles made.
And live alone in the bee-loud glade.
I will arise and go now, for always night and dry
I hear lake wateur lapping with low sounds by the shore
While I stand on the roaday, or on the pavements grey,
I hear its in the deep heart’s core.

5. In Step 3, there are three spelling mistakes in Stanza 3. ‘wateur’ should be spelt as
‘water’, ‘roaday’ should be spelt as ‘roadway’ and ‘its’ should be ‘it’. To correct the
spelling mistakes, follow the steps below using the delete, backspace or insert key on
the keyboard:

a. In line 2, the word ‘water’ is spelt wrongly. Move the cursor
and place it between the letter ‘e’ and ‘u’ as shown wate|ur.
Then press delete key.

b. ‘Roadway ‘ in line 3 is spelt wrongly, move cursor and place it
between the letter ‘d’ and ‘a’ as shown road|ay. Then type
the letter ‘w’. However, if letter ‘a’ is deleted after typing the
letter ‘w’, press insert key and type the letter ‘a’ again.

c. The word ‘it’ has been wrongly spelt, move the cursor to the
end of the word ‘its’ in line 4. Then press backspace key.

d. Save the document.

55


Activity 6: Formatting Text – Poem

1. Using the same document; poem entitled ‘Lake Isle Of Innisfree’, format the text as
follows:

a. Change the whole text using Font type - Comic Sans MS

b. Then change the Font Size as below:
- Title : 16 pt
- Author : 14 pt
- Stanza 1 – 3 : 12 pt

d. Change the title to Upper Case
e. Align the whole poem to Center
f. Set the line spacing to 1.5 lines.
g. Change the colour of the title, author and stanza 2 to blue.
h. Create a border for the poem. From the border tab, select box setting, choose any
style and select 3 pt width.
i. For Shading, select light yellow.


3. Print the poem.

Exercise:

Find another poem of your choice from books or magazines. Create your own layout using the
skills you have learnt. Save and print your work.

56


MODULE 4

EDITING III - ARTICLE


57


1. Name of module : Editing 3 - Article

2. Learning outcomes : Students should be able to;

a. Identify a file and its location
b. open the existing file
c. edit documents
d. print a document.

3. Knowledge and skills :

a. Identify and open existing document
b. Format column
c. Drop cap
d. Insert graphic, header and footer
e. Print article

4. Module summary:

At the end of the module, students should be able to create an article as shown
below

58


Activity 1: Typing

1. Open the file saved as ‘tiger’ in Module 1.
2. Set the second paragraph to ‘Sentence case’.
3. Place the cursor at the beginning of the second paragraph. Press ‘Enter’.
4. Repeat ‘Step 3’ for each paragraph.
5. At the end of the last word of the existing document, press ‘Enter’ twice and type the
article below.

People have found ways to protect themselves by wearing masks on the back of their
heads. Tigers only attack from behind, so the mask fools them. It seems like the person
is always facing them! Another method used to deter tigers is Scarecrows- which gives
electric shock so any tiger that touches the dummy gets a mild shock. It helps teach
tigers to stop attacking people. Tigers don't like becoming pets because they are wild.
Even captive cubs that have been raised by humans are not domesticated. Trainers in a
circus use whips or chairs to scare the tigers into submission.

White tigers are not a separate subspecies of tiger, they are not from cold, snowy
climates-they come from India. White tigers are a rare form of Bengal tiger. They're
regular tigers with whiskers and tails-they just happen to be colored white. White tigers
actually range from pure white to white with chocolate brown or black stripes. Many
white tigers have blue eyes, but some have amber or even greenish eyes. White is a
very, very unusual color for a wild tiger. Of the thousands of tigers in the wild, only a few
are white. There are many white tigers in captivity, though-and almost all of them are
descended from a wild white Bengal tiger named Mohan that was captured in India in
the 1950s.

Almost all of the captive white tigers in North America today are descended from Mohan
and are highly inbred. Some white tigers have also been mated with other tiger
subspecies, creating what are called hybrid tigers.

Article source:
http://projecttiger.nic.in/whatdoestigerlike.htm

6. Justify the alignment of the article.

59


Activity 2: Column setting

1. Highlight the new text you have typed till the end.
Click ‘Format’ from the menu bar and select ‘Column’. The following window will
appear.

2. Choose ‘Two’ column from ‘Presets’ menu. Click ‘OK’.

3. Now the article will be as shown below

60


Activity 3: Drop Cap

1. Highlight the first letter in the paragraph.
2. Click ‘Format’ from the menu bar and select ‘Drop Cap’. The following window will
appear.

3. Select ‘Dropped’ from the ‘Position’ menu and click ‘OK’.

4. Now the first paragraph will be as shown below

61


Activity 4: Indenting paragraph

1. Place the cursor at the beginning of the second paragraph. Click ‘Format’ menu and
select ‘Paragraph’. The following window will appear.

1. Click and type
‘0.5’ here

2. Choose ‘First
line’ from the
drop down menu

2. Click ‘OK’.

3. Repeat the same step for every paragraph.

62


4. Your article now will be as shown below

63


Activity 5: Insert graphic

1. Place the cursor at the end of the last word of the article. Press Enter twice.

2. Click ‘Insert’ from the menu bar, select ‘Picture’ and choose ‘Clip Art’. The following
menu box will appear.

1. Type ‘tiger’
here.

2. Click ‘Go’

The search result will
appear here.

3. Click here and
select ‘Insert’.

3. Click on the inserted picture. Place the cursor at the bottom right hand corner. A double
headed arrow ( ) will appear.

4. Click and drag the cursor to enlarge the picture.

64


5. Your article will look like this :

65


Activity 6: Header and Footer

1. Click ‘View’ from the menu bar and select ‘Header and Footer’. The ‘Header and
Footer -Section’ and floating toolbar will appear.

2. Type the name of your bulletin in the ‘Header-Section’. Scroll down and insert the
name of your school or club in the ‘Footer-Section’.
Example:

Header-Section

Footer-Section

3. Save and Print the article

66


MODULE 5

PRESENTING TEXT IN TABLE


67


1. Name of Module : Presenting Text in a Table

2. Learning Outcomes : At the end of the lesson, students should be able to create
a table.


a. Create a table

b. Insert bullets and numbering

4. Module Summary:

As a secretary of your school Computer Club, you are required to prepare a duty roster for the
ICT Prefects. A sample of the duty roster is shown below:

68


Activity 1: Creating Table

1. Open a New Document.

2. Type: ICT Prefects’ Duty Roster and press Enter.

3. Click Table, choose Insert and click Table.

i. Click Table

ii. Choose Insert

iii. Click Table

4. The Insert Table dialog box appears. Insert the number of columns and rows as shown
below:

Click OK

5. Move the cursor to the second row in the last column and highlight the second to fourth
row.

69


6. From the menu bar click Table, and choose Merge Cells.

7. Repeat steps 5 and 6 for rows five to seven in the same column.

8. Highlight rows five to seven in the first column.

9. From the Menu bar, click Table, choose Insert and Rows below.

10. Repeat steps 5 and 6 for rows eight to ten in the last column.

11. Click in the first cell in the first column, and then type No.

12. i. Press Tab and type Form.
ii. Press Tab and type ICT Prefects.
iii. Press Tab and type Days.
iv. Press Tab to move the cursor to the first cell in the next row.

13. i. Type 1, Press Tab and type 1A.
ii. Press Tab and type Mohd Asraf.
iii. Press Tab and type Monday,Enter
press type Tuesday.
iv. Press Tab to move the cursor to the first cell in the next row.

14. i. Type 2, Press Tab and type 2B.
ii. Press Tab and type Husni Mohd Husin.
iii. Press Tab twice to move the cursor to the first cell in the next row.

15. i. Press Tab Tab and type Lim Guat Bee.
ii. Press Tab twice to move the cursor to the first cell in the next row.

70


16. Insert the following information into the table:

ICT Prefects’ Duty Roster

No. Form ICT Prefects Days
1 1A Mohd Asraf Monday
2 2B Husni Mohd Husin Tuesday
3 1B Lim Guat Bee
4 2A Tan Seong Hor Wednesday
5 1C Wan Mohd Sidqi Thursday
6 1A Abd Rahman Idris
7 2B Faizah Nordin Friday
8 2C Saniah Roslan Saturday
9 1B Hamsani Ahmad

17. Highlight all the days (Monday to Saturday). From Menu bar, click Bullets button.

Table A

18. If you look at the table, the column size does not match the texts, you can align the columns
using the following method: Highlight table A that you have made.

i. Click Table

ii. Click AutoFit

iii. Click AutoFit
to Contents

71


The screen will appear as below:

19. Highlight the title. From Menu bar, click Center and B (Bold) buttons.

20. Highlight the first row (No., Form, ICT Prefects, Days). From Menu bar, click Center
and B (Bold) buttons. The screen will appear as below: (Notice that heading in each
column is now centered).

21. Highlight the first two columns. From Menu bar, click Center button. The screen will
appear as below: (Notice that text in each row is centered )

72


22. Highlight the whole table. From Menu bar, click Table and choose Table Properties.
The Table Properties dialog box will appear:

i. Click Center.

ii. Click OK.


24. The end product will display as shown below:

73


MODULE 6

DRAWING TOOLBAR


74


1. Name of Module : Drawing Toolbar

2. Learning Outcomes : At the end of the lesson, students should be able to use
the drawing toolbar to produce an invitation flyer.


a. Inserting WordArt
b. Inserting Clip Art
c. Adding in Colour
d. Using AutoShapes
e. Using Text box
f. Using 3-D Style

4. Module Summary:

As the secretary of your school Computer Club, you are required to prepare an invitation
flyer to invite members of the club to an annual dinner. A sample of the invitation flyer is
shown below:

75


Activity 1: Create An Invitation Flyer

1. Open a New Document.

2. From the Menu bar, select File and then click Page Setup.

3. The Page Setup dialog box will appear:

a. Setup the Margin properly:
Top : 1” Bottom : 1”
Left : 1” Right : 1”

b. Orientation: select Landscape.
c. Click Paper tab, set Paper Size to A4 and click OK.

4. Type: Invitation.

5. From the View menu, click Toolbars and then click Drawing to callout the Drawing
Toolbar.

WordArt

‘Drawing tool bar’

76


6. From the Drawing Toolbar, click WordArt. The WordArt Gallery appears:

i. Click here

ii. Click OK

a. ‘Edit WordArt Text’ dialog box will appear:

7. Delete “Your Text Here” and type: Computer Club Annual Dinner, and then click OK.

8. Align the WordArt ‘Computer Club Annual Dinner’ to be in the centre using the Center
icon.

Center

77


Invitation

9. From the Drawing Toolbar, click Insert Clip Art.
The Clip Art task pane appears:

i. Type:
Computer

ii. Click
Go.

iii. Point your
mouse
pointer to
the clip art
image, and
then click
the image.

Invitation

10. The computer image appears in the middle of the screen.

78


11. Resize the image by dragging the corner of the image.

12. In order to move the image, Double click on the image. The Format Picture dialog box
appears:

13. Click the Layout tab, select Tight, Centre and click OK. Now you will see the image in
the middle of the screen.

14. Save the document with the filename: invitation.
15. Now, your screen will appear as below:

79


16. From the Drawing Toolbar, select AutoShape and select Flowchart, then choose
‘Flowchart : Alternate Process’.

17. A drawing canvas appear:

18. Draw a rectangle under the computer image.

19. Double click the autoshape box. The Format AutoShape dialog box will appear:

80


a. Click the Size tab, and
b. Type 1.25 in the Height box
c. Type 5.5 in the Width box
d. Click OK

20. Drag the box to the centre of the space below the computer image using the pointer.

21. From the Drawing Toolbar, click Text Box.

Click Text Box.

81


22. Draw a text box to fix in the existing box and type:

Venue : SMK Dato’ Jaafar Hassan Hall
Time : 8.30p.m.
Attire : Batik

23. Highlight the text, change the font type to Comic Sans MS and the font size to 14.

24. Select red colour from the icon Font Colour in the Drawing toolbar, fill in the text box
with the colour of your choice using the icon Fill Colour.

25. Click and call out the Alternate Process box, and then choose 3-D Style from the
Drawing Toolbar.

a. Click 3-D Style 3.
b. The Alternate Process box will appear as below:

82


26. Resize the computer image to become bigger and overlap the word art.

27. In order to display the image behind the word art (Computer Club Annual Dinner), click
Draw at the Drawing Toolbar, choose Text Wrapping and then select Behind Text.

28. Highlight the word: Invitation. Change the font style and the font size, to make it more
attractive.

29. Your end product will appear as below:

30. Save your document and print.

83


MODULE 7

MAIL MERGE


84


1. Name of Module : Mail Merge

2. Learning Outcomes : The students should be able to:

a. Create mail merge document
b. Print edited mail merge document


a. Create “ Enrolment Form " document
b. Open mail merge wizard
c. Insert data
d. Change field names
e. Save data
f. Merge data in the form

4. Module Summary:

At the end of the module, students should be able to create mail-merge document

85


Activity 1: Create “ Enrolment Form " document

1. Type document as shown below

Scouts Movement,
Sekolah Menengah Kebangsaan Datuk Haji Ahmad Said,
13800 Butterworth, Pulau Pinang.
_____________________________________________________________________

Scouts Movement Membership Form

Section A: Personal Details

1. Name :

2. Form :

3. I/C No. :

4. Age :

5. Date of birth :

6. Address :

7. Parent’s name :

8. Telephone No. :
________________________________________________________________

Section B : Co-curricular Activities

• Other society / club joined:

• Society :

• Club :

• _____________________________________________________________

I hereby declare that particulars given above are true and I will abide by the Scouts rules
if I am accepted to be a member.

Signature: ………………………………………………………………………………

Date: ……………………………………………………………………………………

86


Activity 2: Open Mail merge wizard

1. Click Tools at menu bar

i. Click
Letters and ii. Click Mail
Mailing Merge

2. The Mail Merge Task Pane will appear on the right side of the screen
3. Click Directory
4. Click Next Starting document

i. Directory

ii. Next : Starting
document

87


5. Click Next: Select recipients

iii. Next:Select
recipients

6. Click Type a new list

7. Click Create

i. Type a new list

ii. Create

88


Activity 3 : Insert Data

1. Insert data in certain sections :

i. In section Title, type-in Azman Bin Mohamad
ii. In section First Name, type-in 1 Amanah
iii. In section Last Name, type-in 900903-10-6019
iv. In section Company Name, type-in 13
v. In section Address Line 1, type-in 03 September 1990
vi. In section Address Line 2, type-in 21 Jalan Besar, Klang, Selangor
vii. In section City, type-in Mohamad Bin Basri
viii. In section State, type-in 03-33722159
ix. In section ZIP Code, type-in Bahasa Melayu
x. In section Country, type-in Hand Ball

2. Click New Entry

i. New Entry

89


3. The next dialog box will appear.

4. Click Close

ii. Close button

Activity 4: Save data

1. Type-in Data in the File name section

2. Click Save

i. Type Data ii. Save.

90


Activity 5: Change Field Names

1. The next dialog box will appear

2. Click Edit

iii. Edit

3. Click Customize

i. Customize.

4.Click Rename

5.Type-in Name at the Rename Field Toolbox

6.Click OK

91


ii. Rename.

iii. Type-in Name at
this section. iv. OK.

7. Click First Name

8. Click Rename

i. First Name

ii. Rename

9. Click OK

iii. OK

92


10. Repeat above steps to change the next section .

Last Name to IC No
Company Name to Age
Address Line 1 to Date of birth
Address Line 2 to Address
City to Parents Name
State to Telephone No
Zip code to Society
Country to Club

11. The next outcome will appear. Click OK

iv. OK.

12. Click New Entry

i. New Entry

93


13. Click Close

ii. Close

14. Click OK at Mail Merge Recipients Toolbox

OK

94


Activity 6: Merge data in the form

1. Click Next Arrange your directory

Next : Arrange your
directory

2. Ensure the cursor is placed at the Name section in the form

Place the cursor here

95


3. Click More Items

i. More items.

4. The next dialog box will appear. Click Name from the list.Click Insert

ii. Insert button

96


5. Cick Close

iii. Close

This particular part will appear

97


6. Place cursor at the form section

form section

7. Click More items in Mail Merge Task Pane

More items

98


8. Click Form

i. Form

9. Click insert

10. Click Close

i. Insert ii. Close

99


11. Ensure the cursor is placed at the IC No section in the form

12. Repeat step 3 until 5 to insert other fields

IC No
Age
Date of Birth
Address
Parent’s Name
Telephone Number
Society
Club

13. The next outcome will appear

100


14. Click Next : Preview your directory

Next : Preview your directory

15. The next outcome will appear :

101


16. Click Next to complete the merge

i. Next : Complete
the merge

17. The next dialog box will appear

ii. Click To New
Document

18. Click OK

OK

102


19. The Enrolment Form will appear as below

Scouts Movement,
Sekolah Menengah Kebangsaan Datuk Haji Ahmad Said,
13800 Butterworth, Pulau Pinang.
_____________________________________________________________________

Scouts Movement Membership Form

Section A: Personal Details

1. Name : Azman Bin Mohamad

2. Form : 1 Amanah

3. I/C No. : 900903-10-6019

4. Age : 13 years old

5. Date of birth : 03 September 1990

6. Address : 21 Jalan Besar,Klang,Selangor

7. Parent’s name : Mohamad Bin Basri

8. Telephone No. : 03-33722159

________________________________________________________________

Section B : Co-curriculum Activity

Other society / club joined:

• Bahasa Melayu

• _____________________________________________________________

• _____________________________________________________________

I hereby declare particulars given above are true and I will abide by the Scouts rules if I
am accepted to be a member.

Signature: ………………………………………………………………………………
Date: ……………………………………………………………………………………

103


Activity 7: Print Mail Merge

1. Click icon open data source

i. Click open data source

2. Click Data file. Then click open.

104


2.Click Merge To Printer

Merge To Printer

3. Click OK at Merge To Printer dialog box.

OK

3. Click OK to complete printing

OK

105


MODULE 8

MAIL MERGE
DATA FROM EXCEL


106


1. Name of Module : Mail Merge data from Excel

2. Learning Outcomes : The students should be able to:

c. Create mail merge using data from excel
d. Print edited mail merge document

3. Knowledge and Skills

g. Create “ Enrolment Form " document
h. Open mail merge wizard
i. Insert data
j. Change field names
k. Save data
l. Merge data in the form

4. Module Summary:

At the end of the module, students should be able to create and print mail-merge
document

107


Activity 1: Creating certificate using MS word

1. Create a certificate as shown in the figure below

Siri:

SEKOLAH MENENGAH KEBANGSAAN TELOK KUMBAR,
PULAU PINANG.

SIJIL PENTAKSIRAN AMALI BERASASKAN SEKOLAH
(PEKA)
Peperiksaan SPM Tahun : 2007

Nama Mata Pelajaran : FIZIK

Kod Mata Pelajaran : 4531/4

Nama :

No. Kad Pengenalan :

Angka Giliran :

Dianugerahkan Sijil Pentaksiran Kerja Amali Berasaskan Sekolah (PEKA)
kerana telah memperoleh pencapaian seperti berikut:

1. Merancang Penyiasatan atau Eksperimen :

2. Menjalankan Penyiasatan atau Eksperimen :

3. Mengumpul dan Merekod Data Penyiasatan atau Eksperimen :

4. Mentafsir dan Membuat Kesimpulan :

5. Sikap Saintifik dan Nilai Murni :

………………………….
Tandatangan Pengetua
Cop Pengetua

Tarikh: 17 NOV 2007

108


2. Click File. Click ‘Save as’

Figure 1

3. Type in “Certificate.doc” .Click Save in ‘My Documents’.

Figure 2

Note :

Do not close Microsoft Word

109


Activity 2: Creating data using MS Excel

1. Open Microsoft Office Excel 2003 to create new data

Figure 3

2. Complete the data using excel as shown in figure below.

Double click sheet1 and rename it
to fiz-5a

Figure 4

3. Save the file as “Data”

4. Close Microsoft Excel

110


Activity 3: Merging files (MS Excel and MS Word)

1. Click on ‘Tools’ in Menu bar.Click ‘Letters and Mailings’. Click ‘Mail Merge’.

Figure 5

2. Click ‘Directory’. Click ‘Next Starting document’.

i.Click Directory

ii. Click Next Starting
document

Figure 6

111


3. Click ‘Next :Select Recipients’

i.Click Next :Select recipients

Figure 7
4. Click ‘Next:Arrange your directory’

i.Click Next :Arrange your directory

Figure 8

112


5. Select file ‘Data.xls from My Documents’. Then Click ‘Open’.

Figure 9

6. Click ‘OK’ when ‘Select Table’ appears.

Figure 10
7. Click ‘OK’ when ‘Mail Merge Recipients’ appears.

Figure 11

113


8. Click ‘Next : Arrange your directory’

i.Click Next :Arrange your directory

Figure 12

9. Place the cursor at ‘Siri’ then click ‘More items’

i. Siri

Figure 13

114


10. When the ‘Insert Merge Field’ window is displayed, click ‘Insert’ then click ‘Close’.

Figure 14

11. Place the cursor at ‘Nama’, then click ‘More items’. Click ‘Nama Calon’ in ‘Insert
Merge Field’ Window.Click Insert then click Close.

ii. Click More items

i. Place the cursor
at Nama

iii. Click Nama Calon

Figure 15

115


12. Place the cursor at ‘No.Kad Pengenalan’. Continue the same process until you can get
the results as shown in the figure 16 below.

Figure 16

13. Click ‘Next : Complete the merge’.The complete certificate is shown below.

i. Click Next : Complete the merge

Figure 17

116


14. Click icon “Next Record” to display the next record

i. Click icon “Next Record”

Figure 18

15. The next record will be displayed as shown below.Then, click ‘Merge to Printer’ icon.

i.Click Merge to Printer

Figure 19

117


Activity 4: Printing document / certificate

1. Click ‘Merge to Printer’ icon. ‘Merge to Printer’ window appear as shown below. Click
‘OK’.

Figure 20

2. Window ‘Print’ will appear. Click ‘OK’ to print all the pages.

Figure 21

118


Exercise :

1. By using MS Excel, create the data containing, 5 student’s name, form, 9 subjects,
marks, total and comments from the form teacher. The figure 22 below is a sample of
the data.

Figure 22

119


2. By using MS Word, create a mark slip for each student. A sample of the slip is given
below.

Name of your school
Address.

Markah Ujian Bulan Julai 2007

Nama Guru Tingkatan: …………………………………………………

Nama Pelajar: …………………………………………………………..

Tingkatan: ………

Mata Pelajaran Markah Nota

1. Bahasa Melayu …..
2. Bahasa Inggeris …..
3. Sejarah …..
4. Geografi …..
5. Kem.Hidup …..
6. Pend. Islam …..
7. Mathematics …..
8. Science …..
9. Pend. Seni Visual …..

Jumlah Markah = ……....

Ulasan Guru Tingkatan:

………………………………………………………………………………………….

…………………………………………………………………………………………..

Tandatangan,

………………………..
Nama Guru Tingkatan

3. Print the slip for each student.

120

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