SAP Project system.pptx

1. SAP PROJECT SYSTEM

2. OBJECTIVES BY THE END OF THIS SECESSION, YOU SHALL BE ABLE TO UNDERSTAND: • SAP PROJECT SYSTEMS OVERVIEW • SAP PS PROJECT STRUCTURE • SAP PS PROJECT PLANNING • SAP PS PROJECT BUDGETING • SAP PS PROJECT EXECUTION • SAP PS PROJECT CLOSURE

3. Overview Structuring Planning Budgeting Execution Closure

4. SAP R3 PS MM QM PM SD HR FI CO DMS Overview Structuring Planning Budgeting Execution Closure

5. • SAP PS OVERVIEW: SAP PS COMPONENTS Overview Structuring Planning Budgeting Execution Closure Project Structure WBS Activity Milestone Time Planning Cost Planning Budgeting Actual booking/Progress Confirmations Project Reporting

6. OBJECTS IN SAP PS • PROJECT DEFINITION • WBS • NETWORK • ACTIVITY • MILESTONE • PS TEXT • PS DOCUMENT

7. • PROJECT SYSTEM USES THE ORGANIZATION STRUCTURE DEFINED BY OTHER MODULES. Overview Structuring Planning Budgeting Execution Closure Controlling Area Company Code Business Area Profit Center Plant Business Area Profit Center Plant Plant Work Center Purchasing Organization Purchasing group Plant Purchasing Organization Purchasing group Service master record

8. MASTER DATA IN PROJECT SYSTEMS Note: ALL CCA MASTER DATA IS MAINTAINED CENTRALLY WBS elements Hierarchicaloriented Network / Activities Process-oriented 1 13- Assignments WBS elements and activities

9.  Actual Costs  Basic Dates  Scheduled Dates  Actual Dates  Original Budget  Budget Updates  Release Budgets  Availability Control  Purchase Requisition  Purchase Order Commitments: WHAT ARE WORK BREAKDOWN STRUCTURES USED FOR? Dates: Budget: Execution: “WBS Structure”  Planned Costs Planning:  Overheads  Settlement  Earned Value Analysis Periodic Processing:

10. OPERATIVE INDICATORS AND ATTRIBUTES Key  Account assignment element  For posting actual costs  Network / Maintenance Order assignments  Planning Element  For planning costs  Plan/actual cost comparison WBS 1 WBS 1.3 Released WBS 1.2 Partially Rel Released Released Released Released WBS 1.4 Partially Rel WBS 1.2.1 WBS 1.2.2 WBS 1.4.1 WBS 1.4.2    Billing element  Planning for Revenue  Raise bill to customer

11. Project Definitions Work Breakdown Structures WBS Elements Project Definitions PROJECT DEFINITION AND WORK BREAKDOWN STRUCTURE

12. 1 V-06 2 V-06.01 3 V-06.01.01 3 V-06.01.02 2 V-06.02 Entries Goal Automatic derivation 1 V-06 1 V-06.01 1 V-06.02 1 V-06.01.01 1 V-06.01.02 Hierarchy Key level DERIVATION OF THE WBS HIERARCHY V-06 V-06.01 V-06.02 V-06.01.01 V-06.01.02

13. SAP PS Project Structure: Project Definition Overview Structuring Planning Budgeting Execution Closure

14. PROJECT LEVELS Project Levels:  Each project must have a single Level 1 WBS  Allows for ease of reporting at a project level  Structure below Level 1 is determined by phase and other reporting requirements This is an example of a typical project structure

15. V-1111111 V-0691001 V-1111111.02 V-1111111.03 V-0691001.02 Template Operative TEMPLATES AND WORK BREAKDOWN STRUCTURES V-0691001.03

16. ACTIVITIES AND ACTIVITY ELEMENTS  Reference Dates from Activity  Start or Finish  Activity Elements  Work  External  Costs  Service  Four Types of Activities  Internal Processing  External Processing  Costs, services  General Cost Activities Internal External General Costs Service

17. SAP PS Project Structure: Activities and Networks Overview Structuring Planning Budgeting Execution Closure

18. NETWORK ACTIVITIES  Work / Services performed inhouse Internal Processing:  Purchasing of work / services External Processing:  Planning of additional primary costs Costs Activity:  Purchasing of services with service specifications Services:

19. 1200 Cost Center INTERNAL PROCESSING Work: 500hrs Output provided to complete activities Work Center Organizational unit Where an activity is carried out or work output is provided. Scheduling Data Cost Center Data Responsible Persons

20. 1300 Purchasing Group EXTERNAL PROCESSING Description Material Group Work Performed by a third party (Vendor) Price per Unit Quantity & Unit Vendor 1000 Purchase Order Quotation Entry Vendor Selection PO Processing Entry of Services performed Good Receipt / Service Receipt Invoice Verfication PR Commitments Purchase Requisition Bid Invitation PO Committments Actual Costs

21. WBS 1.4 WBS 1 WBS 1.5 WBS 1.3 WORK BREAKDOWN STRUCTURES & NETWORKS COMPARED 1000 1200 5000 Network WBS 1.3.1 WBS 1.3.2 WBS 1.5.1 WBS 1.5.2 1100  WBS  Cost Control and Reporting  Reflects Ownership  NETWORK  Work Control  Reflects Execution Versus

22. WBS 1.4 WBS 1 WBS 1.5 WBS 1.3 ACTIVITY ASSIGNMENT TO WBS 1000 1200 5000 Network WBS 1.3.1 WBS 1.3.2 WBS 1.5.1 WBS 1.5.2 1100  Date Planning  Cost Planning  Generating Settlement rules

23. Logical Sequence Time Sequence FS Relationship SS Relationship FF Relationship SF Relationship RELATIONSHIPS

24. Activity number Control key Duration Description Earliest finish Latest finish Floats Relationship Activity Days Days Days Specification Mechanical Layout Days Procurement FS FS 16.02.2000 34 18.02.2000 21.02.2000 34 17.05.2000 18.05.2000 34 08.06.2000 04.04.2000 0 06.04.2000 FS 07.04.2000 0 07.07.2000 FS 10.07.2000 34 28.07.2000 Electronic Layout 21.02.2000 64 31.03.2000 24.05.2000 30 07.07.2000 NETWORK GRAPHIC DETAILS

25. Project Structure: Milestones Overview Structuring Planning Budgeting Execution Closure

26. SYSTEM STATUS AND USER STATUS CONTROL CRTD CRTD CRTD CRTD CRTD CRTD CRTD PREL PREL REL CRTD REL REL REL  What is Status control used for?  To allow or forbid certain business transactions.  How?  Status are activated manually or automatically by the system.  Which elements?  Project definition and WBS elements are affected.  Why system and user status?  User status adds detail to the system Status.

27. SYSTEM STATUS’S SYSTEM STATUS The following status are set by the system/user as the project goes through Its different stages:  CRTD Created (Automatic)  REL Released (Manual)  LKD Locked (Manual)  UNLK Unlock (Manual)  BUDG Project Budgeted (Automatic)  AVAC Availability Control Activated (Automatic)

28. Project Version  “Project Snapshot” Can’t be changed!!! Simulation Version CO Plan Version Can be changed!!! Versions VERSIONS IN PROJECT SYSTEMS

29. January February March April Project V-0691001 Version 001 Project V-0691001 Version 002 SIMULATION

30. SIM 001 SIM 002 SIM 003 WHAT ARE SIMULATION VERSIONS USED FOR? Update Operative Project Comparisons Create

31. SAP PS PROJECT PLANNING: TIME PLANNING Time Planning Cost Planning Revenue Planning

32. SAP PS PROJECT PLANNING: COST PLANNING Time Planning Cost Planning Revenue Planning

33. COST PLANNING TYPES OF COST PLANNING  HIERARCHICAL COST PLANNING  UNIT COST PLANNING  EASY COST PLANNING  COST ELEMENT-BASED COST PLANNING  AUTOMATIC COST PLANNING

34. Time Planning Cost Planning Revenue Planning SAP PS PROJECT PLANNING: COST PLANNING CONT.

35. PROJECT COST PLANNING: REVENUE PLANNING Time Planning Cost Planning Revenue Planning

36. Approved budget Budget Top-down distribution Budget applied for Annual plan value Bottom-up extrapolation 1 E-1399 2 E-1399-1 3 E-1399-1-1 3 E-1399-1-2 2 E-1399-2 . . . O R I G I N A L P L N D T O T A L D I S T R B T Total ... ... ... ... 2000 2001 Cost Planning Cost Budgeting COST PLANNING AND BUDGETING

37. Release EUR 8.0 m Budget 10m Budget 10m EUR EUR EUR EUR Release EUR 2 m EUR EUR EUR EUR RELEASING THE BUDGET Release EUR 3 m Add 1 m Add 5 m

38. 2002 2001 Budget Values Budget Updates BUDGETING OVERVIEW  Availability Control:  Against Current Budget  Against Budget Releases Budget Carryforward Release Budget

39. Invoice Business Events Purchase order Availability Check No more Funds available!! Purchase Requisition Business Events Budget Check (AVAC) Budget Total 5 0 2015 3 0 2 0 WBS 1.1.1 Comm Actual 1 0 4 0 5 5 2 5 1 5 Checks overall funds available 2016 Overview Structuring Planning Budgeting Execution Closure SAP PS Project Budgeting: Budget Control

40. SAP PS PROJECT BUDGETING: BUDGET CYCLE Overview Structuring Planning Budgeting Execution Closure Budget exceeded error message

41. SAP PS PROJECT BUDGETING: BUDGET SUPPLEMENT WBS 1 WBS 1.1 WBS 1.1.1 WBS 1.1.2 WBS 1.2 WBS 1.2.1 Company’ s Fund Overview Structuring Planning Budgeting Execution Closure

42. SAP PS Project Budgeting: Budget Return WBS 1 WBS 1.1 WBS 1.1.1 WBS 1.1.2 WBS 1.2 WBS 1.2.1 Company’ s Fund Overview Structuring Planning Budgeting Execution Closure

43. SAP PS Project Budgeting: Budget Transfers WBS 1 WBS 1.1 WBS 1.1.1 WBS 1.1.2 WBS 1.2 WBS 1.2.1 Overview Structurin g Planning Budgeting Execution Closure

44. PROCUREMENT STEPS WBS 1.1 WBS 1.1.1 WBS 1.1.1 T-20600 10 Vendor Purchase Components Goods receipt For Purchase order Goods issue to Network Activity (Consumption)

45. COMMITMENT MANAGEMENT (2) WBS Element V-0691001.01 Purchase Requisition Purchase Order Goods Receipt MM CO WBS Element V-0691001.01 C/Elem Committed Actual Assigned 4000000 0 11000 11000 C/Elem 4000000 Committed 6000 Actual 5000 Assigned 11000 WBS Element V-0691001.01 WBS Element V-0691001.01

46. SAP PS PROJECT CLOSURE: PROJECT CLOSURE FLOWCHART Clear project stocks Clear pendin g settlem ents Delete unused WBS elements Reduce release d budget Return original budget Update all WBS element s status to TECO Close project definitio n Overview Structuring Planning Budgeting Execution Closure

47. SAP PS PROJECT CLOSURE: TECO STATUS Overview Structuring Planning Budgeting Execution Closure

48. SAP PS PROJECT CLOSURE: CLOSED STATUS Overview Structuring Planning Budgeting Execution Closure

49. REPORT: BUDGET / ACTUAL / VARIANCE

50. REPORT: BUDGET / ACTUAL / COMMITMENT

51. REPORT: ACTUAL / COMMITMENT / PLAN

52. THANK YOU

SAP Project system.pptx

SAP Project system.pptx

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SAP Project system.pptx