1. Participant:
Insert photo 1
Organizatio
n logo here
Program Term:
09/2010 – 08/2013
Contact:
Mauricio Campos
President/CEO
mauricio@brazilianarts.org
713-557-8022
brazilianarts.org
Residency Incubator Program
Class of 2013

2. Participant Profile:
“Our mission is to build community through the preservation and
sharing of the Brazilian culture.”
• Incorporated in December 2001
• Operating budget ending December 2009 = $180,515
• Number of Board Members in August 2010 = 9
• Number of full time staff August 2010 = 1
• Main challenges we faced prior to the Program:
• Staff Capacity
• No formal fundraising strategy
• Need to develop non-artist volunteer base
• Effective method for reaching new constituents
Enters Residency Incubator Program on September 2010.

3. Outcomes Summary
What difference did the Incubator program make?
• Increased revenues • New Board nominating
• Minimized expenses procedures
• Net cash increased last year • Add a Treasurer
• Created better budget • First Board retreat
• Three new contract staff
• New Internship Program
Money Management
(Revenue /Expenses) (Board & Staff)
Systems Marketing/PR
(admin / facilities)
• Internal controls • New website
• Double facility space • New Facebook Pages
• Created new programs • Hire contracted
• New Marketing Plan with policy
and procedures

4. Financial Profile
Residency Incubator Program
(September 2010 to August 2013)
$450,000 $420,000
$400,000 $370,000
$350,000 $325,000
Operating Budget
$273,756
$300,000 $281,826
$250,000 $197,336
$180,515
$200,000
$153,981
$150,000
$100,000
$50,000
$0
Year Ending Dec-08 Dec-09 Dec-10 Dec-11 Dec-12 Dec-13 Dec-14 Dec-15
Actual Projected
Revenue Expenses Linear (Revenue) Linear (Expenses)

5. Board Management Profile
What difference did the Incubator program make?
Board Profile 2010 2013 Insert photo 2
# of Board Members 9 4
Board President John Denson John Denson
% of Board Giving 0% 100%
Finance, Fund
Development,
Types of Committees Fundraising
Marketing, Volunteer,
Grants, Educational
# of current BOD
serving consecutively n/a 3
since 2010
Provide a brief statement on changes in board management &
governance throughout the Incubator Program.
• We created job descriptions and a commitment pledge.
• The Board got smaller as we now have four members but they
all have a passion for our mission, are donating time and funds
and all of them are participating in planning and execution of
our fundraising efforts.
• We were also able to have our first Board retreat in the end of
2012 which was the first step in developing our Strategic Plan.

6. Staff Management Profile
What difference did the Incubator program make?
Staff Profile 2010 2012
# of Full Time Staff 1 1 Insert photo 3
# of Part-Time Staff 0 0
# of Contractual Staff 0 5
# Artists Employed 10 20
$ Total Fees to Artists
16,345 44,200
Employed
% of Artist fees to Total
10% 18%
Expenses
Provide a brief statement on changes in staff management
throughout the Incubator Program.
- Hire another fulltime staff in the beginning of the program
- Divided the same position by three contracted staff, marketing
consultant, volunteers coordinator, grants consultant.
- Hiring a fulltime office staff to allow President to focus more on
Fund and Board Development and also in the Educational and
Artistic areas.

7. Organizational Challenges
Challenges INDICATORS
Organizational Challenges
(September 2010)
Addressed? (Indicators measure whether or not your organization
(2013) addressed these challenges.)
Staff Capacity Ongoing New contracted staff and another fulltime staff
No formal fundraising strategy Yes We have created an annual fundraiser event
Need to Develop non-artist We have a Volunteers Coordinator and 250 volunteers
Yes
volunteer base listed.
Effective method for reaching new
Ongoing Stronger marketing and more community events
constituents

8. Vision for Graduation
Goal INDICATORS
Organizational Goal
(September 2010)
Achieved? (Indicators measure whether or not your organization
(2013) achieved your organizational goals.)
Increase the number of artistic We focus on non artist volunteers and create contract
volunteers through residency & No with all artists where we paid for every rehearsal and
workshop programs performances.
Expansion of current facility to allow
for dedicated office for staff,
Yes Double our space in 2012
segregated area for language classes
and storage
Increase outreach to young people
Increase YAH collaboration in schools and created new
by working more closely with local Ongoing
programs for specific age groups.
schools

9. Keys to Success
In addressing future Incubator candidates, Insert photo 4
what did you do right that proved to be
critical in completing the Program?
oStay focus on your mission
oClear vision of what you do and who you serve
oLearn from others but follow your needs
oDon’t spend what you don’t have
oFind the balance between business and
passion
oStay connected and listen to your staff, board
and volunteers.
oHave the right people in the right position.

10. Lessons Learned
Insert photo 5
What were your significant course corrections in
the Incubator Program?
oClear vision of how our Board should operate
and how members should be nominated.
oBetter understanding of how to create a
budget.
oPolicy and procedures
oJob descriptions
oFundraiser Event
oMarketing Plan including a contractual staff
Did you learn anything through the Incubator that
would have made you do things differently from
the start of the Program?
oDividing the Operations Manager position into
four different positions.

11. Summary of Future Plans
What happens next with your organization
(programming and infrastructure?
Insert photo 6
• Finish the planning and execute our first
fundraiser event in May.
• Start two new programs and two new
services by midyear.
What are your future targets (programming,
fundraising, board/staff growth, etc.)? What
has to happen to achieve them?
• Free President’s time to focus more on
Fund development, artistic and educational
components by hiring a new staff member.
• Finalize our Strategic Plan by the end of
2013.

12. Haiku
Please summarize our Incubator experience of 3
years into at least 3 lines. Insert photo 7
The incubator
a masters degree in the
non profit sector.
The P&S staff
a support system that keeps
on giving and believing
knowledge we received is forever
feel much better prepared and confident
to be a great leader.
There is no way
We could be at we are today
without support of HAA.