The document discusses an electronic transcript management system (eTMS) that allows applicants to request transcripts online from their former high schools. It outlines the existing paper-based process, and how eTMS streamlines the process electronically. eTMS benefits applicants through faster service and lower costs. It benefits institutions like OCAS and colleges through reduced paperwork and quicker admission decisions. The Toronto Catholic District School Board piloted eTMS and found it improved efficiency by automatically processing 82% of requests without staff intervention.

1. Electronic Transcript Management System ECNO CONFERENCE JUNE 5 TH , 2007 David Millar Manager, Marketing & Communication OCAS John Brighton Senior Systems Manager Toronto Catholic DSB Jerry Lu Senior Developer Toronto Catholic DSB Bill McKee Director Operations OCAS

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7. Existing process for an applicant not currently in high school to obtain a transcript High School Apply here p p OR mail Data enter

8. Electronic process for an applicant not currently in high school to obtain a transcript School Board Apply here e e

10. eTMS Transcript Pilot Results

13. eTMS Transcript Workflow Receive Transcript Requests Acknowledge Receipt Locate Student Student Located Microfiche Search Student Located Print and Mail Transcript to OCAS Set Status to Student “ Not Found” Set Status to “ Mailed” Yes No Submit Status Submit To OCAS Receive Acknowledge- ment End Last Attended 1997+ No Yes Render Transcript in XML Format Review and Modify Transcript No Yes Update Historical Transcript

22. Questions