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Why Upgrade to SharePoint 2016: Including Future of SharePoint Feature Updates

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Why Upgrade to SharePoint 2016: Including Future of SharePoint Feature Updates

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Why upgrade to SharePoint 2016? Seems like it doesn't have that much in it... right? True, but that's not the whole story. In this session we help build the business case for why you should consider upgrading to SharePoint 2016 including preparing for the feature updates and building your platform for the future.

Why upgrade to SharePoint 2016? Seems like it doesn't have that much in it... right? True, but that's not the whole story. In this session we help build the business case for why you should consider upgrading to SharePoint 2016 including preparing for the feature updates and building your platform for the future.

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Why Upgrade to SharePoint 2016: Including Future of SharePoint Feature Updates

  1. 1. SharePoint 2016 Why Upgrade: Plan for Upgrade & Build your Business Case Joel Oleson Biz Dev Director Konica Minolta @joeloleson
  2. 2. Your Tour Guide: SharePoint Joel @joeloleson Collabshow.com
  3. 3. Register Free at bit.ly/SPDigitalSummit
  4. 4. Hopefully the event will bring us really news to the future of SharePoint, not only the “news” in SharePoint 2016. Because in my opinion this version is a bit disappointing! 4 years development and so little changes and no really trending features and no solutions for years uncompleted functionality. Please tell us the truth about responsive design for publishing and team site (and not the SP 2016 “improvements”), form solutions (the successor of InfoPath), workflows, improved document management functions, social features without the lousy yammer integration, OneDrive for Business that works and even is enterprise ready (governance!), a modern provisioning solution that’s not a GitHub tinker solution, and so on… Comment on SharePoint RTM blog post. What is the Community Saying…
  5. 5. Why Upgrade to 2016? “The most reliable, scalable, secure and high performing SharePoint release ever...” But are there really any new features?
  6. 6. To date our disclosure has predominantly been related to our core infrastructure investments as that’s the primary investment area when we begin development – over the course of the next several months we’ll begin sharing (as soon as we know) what specific workload areas will be advanced. SharePoint on-premises will continue to ship on a 2-3 year cadence whereas we update SharePoint Online monthly. Our objective of defining on-premises through the cloud will bring some near term parity, but online will receive new capabilities first. – Bill Baer, SharePoint Team blog. It’s shipped, but it’s not done… more coming…
  7. 7. SharePoint Roadmap Announcements Here’s what you can expect to see starting this quarter:  SharePoint mobile app for iOS  SharePoint home in Office 365  Modern List experiences  Site activity and insights on the Site Contents page Calendar year 2016:  SharePoint mobile app for Windows and Android  Integration of SharePoint sites and Office 365 Groups  Modern responsive creative page design experience  Team and organizational news and announcements  PowerApps and Microsoft Flow integration with SharePoint https://blogs.office.com/2016/05/04/sharepoint-the-mobile-and-intelligent-intranet/
  8. 8. My list for building the business case… Born from the Cloud - Hybrid – Best Cloud integration Foundation for the future - Continuous Updates Mobility – SP Intranet in your pocket Dev Flexibility – Open. Common API. On your terms. Security - DLP/Compliance Scalability – ½ billion files Availability – Uptime 99.99% Reliability – Tested by millions.
  9. 9. SharePoint 2016 is a Branch of O365 a CLOUD Child Cloud inspired infrastructure!
  10. 10. #1 Global Navigation - App launcher – Consistency https://msdn.microsoft.com/en-us/office/office365/howto/connect-your-app-to-o365-app-launcher
  11. 11. #2 Improved Libraries – Coming soon: List improvements Ribbon only required for advanced!
  12. 12. Feature Pack Library Updates: Search, Rich Previews
  13. 13. More… Modern List Experiences: Pin, Group, Filter, and Preview
  14. 14. “You now have new ways to create contextual solutions that span SharePoint Server 2016 and Office 365 from the web, mobile apps and Office. You have simpler and more robust APIs and tool” 3. Dev Experience: Developing for SharePoint 2016: SharePoint Framework
  15. 15. • Embracing Open Source • Sharing UX on Github • Shipping to On Premises
  16. 16. 3. OneDrive – UI Improvements, better sync, and consistency
  17. 17. Managed in OneDrive: Share, Follow Sites, Folders, Documents
  18. 18. 4. Touch Enabled Mobile View of Libraries
  19. 19. tap tiles or links on the screen to navigate Touch Enabled Mobile View of Libraries
  20. 20. SharePoint in your pocket: On Premises Mobile Experiences coming H2 2016… https://www.youtube.com/watch?v=x8tgKBXmmPg
  21. 21. Coming soon… SharePoint Home.
  22. 22. Responsive out of the box with SP Framework
  23. 23. Forms and Workflow Story…  InfoPath 2013 and SharePoint Designer 2013 will be the last versions of those products.  InfoPath Forms Services is included in SharePoint 2016  InfoPath Forms Services on Office 365 still supported  InfoPath 2013 & SharePoint Designer 2013 lifecycle is supported until 2026.
  24. 24. Workflow on the fly with Flow
  25. 25. Flow.Microsoft.com
  26. 26. Intelligent SharePoint with PowerApps
  27. 27. Filenames - support for special characters including &$@~.. Doesn’t support / ? |< > #% - #% on the roadmap… Don’t worry about /?|<> - Durable Links – new service to support for links that won’t break when files move (Already works in Office 365) 5000 file limit improved with automatic management of indexes Large File Support – Up to 10GB. Controls are per web app. 5. Scalability and Improved File Handling Large file support
  28. 28. Planning for Scale List View Threshold was designed to mitigate lock escalation – I.e. lock escalation occurs when single Transact-SQL statement acquires at least 5,000 locks on a single nonpartitioned table or index – a row lock escalates to a table lock, blocking all subsequent requests – or otherwise converts many fine-grain locks into fewer coarse-grain locks.
  29. 29. Faster upload, Faster download, Faster sync BITS - Background Intelligent Transfer Service is built in Streamlined flow and simplified faster site creation SQL 2016 is 7x faster than it’s predecessor 6. Improved User Performance
  30. 30. Gotchas! • The SharePoint Foundation is Now SharePoint Server (NOT FREE) • Excel Services Moved to Office Online and some BI/Reporting features require SQL 2016 • No more Single Server deployment SQL ok on separate box • STSADM deprecated/Use Powershell! • MinRoles require planning (8 Server min for HA) • Project Server 2016 is available in SP2016 as an upgrade
  31. 31. Careful with Office Installations  Click to Run vs. Windows Installer Based Office Programs  Office 2016 deployment will need to be handled with care for any users of SharePoint Designer 2013 or InfoPath 2013.
  32. 32. Plan for Profiles: What about FIM in 2016?  In SharePoint 2016 FIM has been removed  Uni-directional sync via AD sync in-product in addition to support for new external MIM for bi-directional sync scenarios. ‒ Effectively we’ve removed the embedded version of FIM and done work to more closely integrate with an external instance.
  33. 33. 7. Hybrid Experiences including External Site publishing, Search & Delve https://www.youtube.com/watch?v=ACsSv6CNHY8
  34. 34. Hybrid Sites and OneDrive
  35. 35. Hybrid Sites Powered by Delve and Office Graph
  36. 36. Hybrid Experiences: Delve & Search (requires configuration) Hybrid search SharePoint Server 2013 and 2016 Available Now…
  37. 37. 8. Compliance: Preserve/Archive with Document Deletion Center e-Discovery for compliance & data loss prevention New In-Place Hold Policy and Document Deletion Centers policies to preserve or delete items in SharePoint and OneDrive for Business for a fixed period of time Improved reporting Improved auditing Improved analytics
  38. 38. Find PII Data - Credit cards - Bank accounts - Tax ID - Create your own * 51 templates Compliance:
  39. 39. 9. Auditing streamlined.
  40. 40. Better viewing reports Deletions Expirations Changes to audit settings New Auditing Reports Hybrid Insights for Auditing Coming soon…
  41. 41. Coming soon… Hybrid Taxonomy
  42. 42. Coming soon…Cloud First… Simple Web Analytics
  43. 43. From 99.9% expected to 99.99% possible with - Better IT Features such as: Zero Downtime Patching - Minimal patch sizes - Self Healing and Alerting 10. Uptime, Reliability and Security
  44. 44. ‒Plan Architecture… The Farm (MinRoles) Currently 8 servers for HA ‒Plan Profile Import (Sync) AD/MIM ‒Plan Compliance ‒Plan Services: My Sites, User Profiles, Managed Metadata ‒Plan Hybrid integration:  Hybrid Sites  OneDrive  Yammer or SP Social  Search  Delve/Profile 2016 Upgrade Planning SharePoint 2016 Upgrade
  45. 45. How do you migrate to SharePoint 2016? Inventory Cleanup Test content New environment (Search and Services First?) Database reattach method Read-only mode site upgrade Solutions and apps Third-party tools and resources Need Help?
  46. 46. Migrate to SharePoint 2016 Free Assessment

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