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Meetings – Duties of Meeting Leader
Before
the
meeting

•
•
•
•
•

During
the
Meeting

After
the
Meeting

Decide whether a...
Meetings – Duties of Meeting Leader
Before
the
meeting

During
the
Meeting

After
the
Meeting

• Start on time and begin w...
Meetings – Duties of Meeting
Leader
Before
the
meeting

•
•
•
•

During
the
Meeting

After
the
Meeting

Summarize results ...
Meetings – Duties of Meeting
Participant
•
•
•
•
•
•

Arrive early and prepared; silence your phone.
Bring a positive atti...
Minutes of the meeting
The main things to remember when you are taking
minutes are:
Listen carefully to the discussion.
Do...
Some Problems
There are some things that make every minute-taker’s
life difficult.
•It is difficult to know exactly what h...
Business meetings
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Business meetings

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Business meetings

  1. 1. Meetings – Duties of Meeting Leader Before the meeting • • • • • During the Meeting After the Meeting Decide whether a meeting is necessary. Include only key participants. Venue for meeting should be an appropriate place. Prepare agenda. Distribute the agenda points before the meeting to the participants.
  2. 2. Meetings – Duties of Meeting Leader Before the meeting During the Meeting After the Meeting • Start on time and begin with preview, agenda. • Appoint a secretary to take minutes and a recorder to track ideas. • Encourage participation but avoid digression. • Deal with conflict openly. Let each party speak. • After reaching consensus, confirm agreement.
  3. 3. Meetings – Duties of Meeting Leader Before the meeting • • • • During the Meeting After the Meeting Summarize results achieved. End on time. Distribute minutes in 1 or 2 days time. Remind team members of assignments.
  4. 4. Meetings – Duties of Meeting Participant • • • • • • Arrive early and prepared; silence your phone. Bring a positive attitude; stay calm, pleasant. Contribute respectfully; wait turn, raise hand. Give credit to others; help summarize. Express your views in the meeting, not later. Follow up by completing assigned tasks.
  5. 5. Minutes of the meeting The main things to remember when you are taking minutes are: Listen carefully to the discussion. Don’t try to write everything down. Concentrate on writing down what has been decided and who is going to do it. Give each item a separate heading. Write your rough notes up soon after the meeting.
  6. 6. Some Problems There are some things that make every minute-taker’s life difficult. •It is difficult to know exactly what has been agreed. •No one is sticking to the point and lots of different suggestions are being made about what to do. •The discussion jumps from one item to another before any of them are finished. •There is a long, confusing discussion and you don’t know which bits are important to get down. •You have been very involved in a particular issue and want to say things, but can’t minute at the same time. •You are nervous about getting it right.

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