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Getting Things Done (GfA Präsentation)

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Veröffentlicht am

Gesellschaft für Arbeitsmethodik (G.f.A.), Regionalgruppe Köln/Bonn, Vortrag vom 27.1.2010

Veröffentlicht in: Business
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Getting Things Done (GfA Präsentation)

  1. 1. 1
  2. 2. Struktur der Vortrags  Getting Things Done in a Nut Shell  Kognitive Grundlagen  Thinking Rock - Demo  Tipps für Wissensarbeiter 2
  3. 3. Erste Gehversuche  Priorisierte Liste  Termine  Kontexte Nachteile  Nicht-geschaffte Aufgaben umtragen  Unzureichend für fremdbestimmte Aufgaben 3
  4. 4. Unterschiede in der Zielsetzung Zeitmanagement Getting Things Done  Aufgaben innerhalb  Vertrauen gewinnen, der zur Verfügung mit der eigenen Zeit stehenden Zeit richtig umzugehen erledigen  Berücksichtigt kurz-  Langfristige Ziele und langfristige Zielen unterrepräsentiert  Entlastet das  Work/Life-Balance aus Kurzzeitgedächtnis, den Augen verloren sofern möglich  Zufriedenheit muss sich  „Flow“-fördernde alleine aus Arbeit Strukturierung schöpfen 4
  5. 5. Vorbereitungen  Einstieg in GTD  Überblick über alle offenen Enden  Arbeitsraum und Hilfsmittel  Ziel: ablenkungsfrei, gern zu benutzen  Arbeitsmittel vorrätig halten  Ablagesystem für Aktiva und Referenz  Eindeutiges Wiederauffinden  Zeitsparend  Kein unbewusstes Zögern 5
  6. 6. Getting Things Done - Prinzipien 1. Erfassen 2. Durcharbeiten 3. Organisieren 4. Durchsuchen 5. Erledigen 6
  7. 7. Prinzip 1) Erfassen  Inbox  Gedanken kurz aufnehmen  Masse zählt  Alles erfassen  Anrufbeantworter, Zeitschriftenstapel, Briefe 7
  8. 8. Prinzip 2) Durcharbeiten  Hineinversetzen  Motivation des Vorhabens formulieren  2 Minuten Regel: kurze Aufgaben sofort machen 8
  9. 9. Prinzip 2‘) Durcharbeiten  Ist jetzt ein Fortschritt möglich?  Muss die Aufgabe weiter behandelt werden? (z.B. nach Delegieren)  Ist eine zeitliche Erfüllung notwendig?  Gehört die Aufgabe inhaltlich zu anderen? 9
  10. 10. Prinzip 3) Organisieren Grundkategorien Kontext  Projektliste  Telefon  Termine  Shopping  Nächsten Schritte  Arbeitsplatz Passive Kategorien  Seltener Ansprechpartner  „Warten-auf“ Liste  Liste mit Referenzmaterialien  „Vielleicht/Irgendwann“ Liste 10
  11. 11. Prinzip 4) Durchsehen  Listen durchsehen und aktualisieren  Mindestens wöchentlich Ergebnis  Aktualität  Hinreichend wichtige und dringende Aufgaben sind gelistet  Fokussiertes Arbeiten 11
  12. 12. Prinzip 5) Erledigen Handlungsentscheidung basierend auf  1. Kontext  2. verfügbare Zeitdauer  3. Energielevel  4. Priorität 12
  13. 13. Prinzip 5‘) Erledigen Strenges Raster Schnell beurteilen, was ich tun soll  Vorbestimmte Aufgaben  Akut anfallende Aufgaben / Unvorhergesehenes  Selbstbestimmtes Arbeiten 13
  14. 14. Prinzip 5‘‘) Erledigen Wechsel der Perspektive Ausblick auf drei bis Verantwortungsbereiche, fünf Jahre, Vision Laufende Projekte Berufliche Ziele für ein oder zwei Jahre Aktuelles Handeln Leben allgemein 14
  15. 15. GTD Grundprinzipien 1. Erfassen 2. Durcharbeiten, nächsten Schritt definieren 3. Organisieren nach Kategorien und Kontext 4. Durchsuchen 5. Erledigen 15
  16. 16. Hindernisse bei der Wissensarbeit  Abstrakt definierte Aufgaben und Ausbleiben direkter Erfolge  Häufige Unterbrechnung des Flows  Unsicherheit bei der Priorisierung  Vemeidbare Folge: Rückgang der intrinsischen Motivation 16
  17. 17. Natürliches Planen 1. Warum? Klarheit über den Zweck 2. Vision der Zielerreichung  Vorstellen, fühlen, schmecken 3. Frische Ideen dazu bekommen 4. Wichtiges identifizieren, Strukturieren 5. Nächsten Schritt festlegen 17
  18. 18. Kognitive Grundlagen  Leicht, gelernte Mustern zu vergleichen  Schlecht in der Wiedergabe ohne stimulierende Wahrnehmung  7 gleichzeitige Gedankenstränge (±2) [Miller 1956]  Stigmergische Tätigkeit [Parunak 2006]  Wahrnehmbare Ergebnisse („stigma“)  Anregen weiterer Aktivitäten („ergon“) 18
  19. 19. Prinzipien des Getting Things Done  Eigenen Arbeitsablauf bewusst steuern durch gezieltes Sammeln der Aufgaben  Belastungsfreies Arbeiten  Externes Sammeln anstehender Tätigkeiten  Ökonomie der Aufgabenwechsel  Möglichst wenig Aufgaben gleichzeitig  2 Minuten Regel  Wiedererkennen von Mustern  Fest vorgegebene Struktur des externen Speichers  Vorfiltern relevanter Aufgaben 19
  20. 20. Während dem Arbeitstag  Vorherbestimmte Aufgaben einplanen  Zeitplanung und Energie bei der Auswahl des nächsten Schrittes einbeziehen  Eingang mehrmals täglich durcharbeiten  Falls Fortschritt länger stagniert, in Teilaufgaben unterteilen oder Fokus wechseln 20
  21. 21. Auswahl von Aufgaben  Nächste Schritte-Liste  Argumentationshilfe für belegte Ressourcen  Reduzieren zu überschaubarer Größe  Proportion zwischen den Körben  Ideen vorfiltern viele verwerfen  Unwichtiges verschieben den Großteil auf die Vielleicht/Irgendwann-Liste  Kurzfristig erledigen wenige auf die Nächste Schritte-Liste  Veränderte Prioritäten erfordert erneutes Durchsehen der Listen 21
  22. 22. Zufriedenheit schöpfen – aus der erledigten Arbeit  Entscheidungsraum bestimmen  Akute/unvorhergesehene Aufgaben ausklammern  Wie kann der Anteil selbstbestimmter Zeit gesteigert werden?  Tipps  Es zählt nicht die Menge, sondern die Wichtigkeit bearbeiteter Schritte  Erfolgserlebnis nach jedem vollendeten Schritt, Häckchen an jeden erledigten Punkt  Kombination aus Ratio und Gefühl  Vertrauen in die eigene Entscheidung erhöhen 22
  23. 23. Procastination  Aufschieben wichtiger Aufgaben  Ursache: fehlender Überblick  Folge: falsche Entscheidungen  Stärkung der Selbstkontrolle/-disziplin  Klare Zielsetzung durch nächsten Schritt  Energie berücksichtigen für nächsten Schritt  Verstärkt durch Flow  Die nächsten Schritte am Laufen halten  GTD-Prozess perfektionieren „den Stillstand verhindern“ 23
  24. 24. Tipps für Wissensarbeit  Generell 1. Entscheidende Phase für die Zufriedenheit: Erledigen 2. Zur lieben Gewohnheit machen: Alles Erfassen, regelmässig Durchsehen 3. Zu Beginn: GTD fokussieren, Low-Tech  Artikel schreiben 1. Relevante Gedanken sofort erfassen 2. Thema (10 000 Fuß) skizzieren, dann „Ride the flow“ und nicht rausbringen lassen 3. Höhere Ziele nicht aus den Augen verlieren: Gemeinschaft, Jobsuche, Spiritualität 24
  25. 25. GTD ist…  Erfassen, Durcharbeiten, Organisieren, Durchsehen, Durchführen  Kategorien, Kontexte, Aufgabenpersistenz  Support durch Tools  -> leichter entscheiden, welcher nächste Schritte getan werden sollte 25
  26. 26. Literatur  Francis Heylighen and Clément Vidal. Getting Things Done: The Science behind Stress-Free Productivity, Long Range Planning, Volume 41, Issue 6, pp 585-605, Elsevier, 2008.  Allen, David. Getting Things Done: The Art of Stress-Free Productivity, Penguin, 2001.  http://www.davidco.com/faq.php, 2009  http://de.wikipedia.org/wiki/Getting_Things_Done #Techniken_und_Werkzeuge  Thinking Rock http://www.trgtd.com.au/ 26

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