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Jenn Riley
Metadata Librarian
Digital Library Program
5/5/2010DLP Brown Bag 2
5/5/2010DLP Brown Bag 3
 Metadata creation interfaces should look like
the underlying data
 Metadata creation tools are for metadata
experts (no...
5/5/2010DLP Brown Bag 5
Jenn’s first law of
metadata creation tools:
Make it easy to do the right
thing, and hard to screw...
5/5/2010DLP Brown Bag 6
5/5/2010DLP Brown Bag 7
5/5/2010DLP Brown Bag 8
1/18/93
5/5/2010DLP Brown Bag 9
5/5/2010DLP Brown Bag 10
 Batch editing
 Record duplication
 Search & replace
 …
5/5/2010DLP Brown Bag 11
5/5/2010DLP Brown Bag 12
Jenn’s second law of
metadata creation tools:
Hide complexity
until you need it.
5/5/2010DLP Brown Bag 13
 How much do users know about metadata
principles?
 How much do users know about the subject
matter?
 How much do users...
5/5/2010DLP Brown Bag 15
5/5/2010DLP Brown Bag 16
Jenn’s third law of
metadata creation tools:
Match configurations to
groups of materials.
5/5/2010DLP Brown Bag 17
Different types of stuff need
different metadata setups.
Deal with it.
 Mappings to underlying metadata formats
 Field names displayed
 Vocabularies used for controlled fields
 Who can acce...
 Allow record statuses to trigger outside
actions
 Allow different views of the data for different
users
 Let users see...
5/5/2010DLP Brown Bag 20
Jenn’s fourth law of
metadata creation tools:
Catalogers are people too.
 Honest attention to information architecture,
matching design to users & tasks
◦ Screen layout
◦ Moving between tasks
◦ ...
 Don’t ask people (and skilled ones at that) to
perform tasks that can be done by machines
 Work needs to be efficient a...
 Keyboard shortcuts
 Copy & paste
 Drag & drop
 Automation of repetitive tasks
 Everything else mentioned earlier!
5/...
 Allowing for that last bit of complexity
needed some small % of the time
 Handling the “special case”
 CV integration
...
5/5/2010DLP Brown Bag 25
Who’s in?
http://www.flickr.com/photos/seandreilinger/ / CC BY-NC-SA 2.0
 These presentation slides:
http://www.dlib.indiana.edu/~jenlrile/presentations/
bbspr10/mdtools/metadataTools.pptx
 jen...
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Building Better Metadata Creation Tools

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Riley, Jenn. "Building Better Metadata Creation Tools." Digital Library Program Brown Bag Presentation, May 5, 2010.

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Building Better Metadata Creation Tools

  1. 1. Jenn Riley Metadata Librarian Digital Library Program
  2. 2. 5/5/2010DLP Brown Bag 2
  3. 3. 5/5/2010DLP Brown Bag 3
  4. 4.  Metadata creation interfaces should look like the underlying data  Metadata creation tools are for metadata experts (not content experts)  It’s not worth it to spend design time on internal tools; we’ll just train our staff to use them as they are  Efficient workflows mean only touching data for every resource once 5/5/2010DLP Brown Bag 4
  5. 5. 5/5/2010DLP Brown Bag 5 Jenn’s first law of metadata creation tools: Make it easy to do the right thing, and hard to screw up.
  6. 6. 5/5/2010DLP Brown Bag 6
  7. 7. 5/5/2010DLP Brown Bag 7
  8. 8. 5/5/2010DLP Brown Bag 8 1/18/93
  9. 9. 5/5/2010DLP Brown Bag 9
  10. 10. 5/5/2010DLP Brown Bag 10
  11. 11.  Batch editing  Record duplication  Search & replace  … 5/5/2010DLP Brown Bag 11
  12. 12. 5/5/2010DLP Brown Bag 12 Jenn’s second law of metadata creation tools: Hide complexity until you need it.
  13. 13. 5/5/2010DLP Brown Bag 13
  14. 14.  How much do users know about metadata principles?  How much do users know about the subject matter?  How much do users know about the overall system data flow?  How tech-savvy are the users? 5/5/2010 14DLP Brown Bag
  15. 15. 5/5/2010DLP Brown Bag 15
  16. 16. 5/5/2010DLP Brown Bag 16 Jenn’s third law of metadata creation tools: Match configurations to groups of materials.
  17. 17. 5/5/2010DLP Brown Bag 17 Different types of stuff need different metadata setups. Deal with it.
  18. 18.  Mappings to underlying metadata formats  Field names displayed  Vocabularies used for controlled fields  Who can access what data  URL & ID patterns  Record statuses 5/5/2010DLP Brown Bag 18
  19. 19.  Allow record statuses to trigger outside actions  Allow different views of the data for different users  Let users see the whole picture on request  Let users see the raw underlying data on request  Powerful reporting features 5/5/2010DLP Brown Bag 19
  20. 20. 5/5/2010DLP Brown Bag 20 Jenn’s fourth law of metadata creation tools: Catalogers are people too.
  21. 21.  Honest attention to information architecture, matching design to users & tasks ◦ Screen layout ◦ Moving between tasks ◦ Starting and ending a work session  Visually functional (& pleasing)  Usable! 5/5/2010DLP Brown Bag 21
  22. 22.  Don’t ask people (and skilled ones at that) to perform tasks that can be done by machines  Work needs to be efficient and intellectually engaging  Don’t make them fill in values that can be automatically supplied  Show boilerplate data when necessary, but don’t let it get in the way ◦ Avoid the “on a horse” problem! 5/5/2010DLP Brown Bag 22
  23. 23.  Keyboard shortcuts  Copy & paste  Drag & drop  Automation of repetitive tasks  Everything else mentioned earlier! 5/5/2010DLP Brown Bag 23
  24. 24.  Allowing for that last bit of complexity needed some small % of the time  Handling the “special case”  CV integration ◦ Keyword vs. left-anchored search ◦ Alphabetical vs. hierarchical browse ◦ Navigating relationships ◦ Precoordinated vocabularies ◦ Pattern headings ◦ Adding to vocabularies inline  (And it doesn’t end here…) 5/5/2010DLP Brown Bag 24
  25. 25. 5/5/2010DLP Brown Bag 25 Who’s in? http://www.flickr.com/photos/seandreilinger/ / CC BY-NC-SA 2.0
  26. 26.  These presentation slides: http://www.dlib.indiana.edu/~jenlrile/presentations/ bbspr10/mdtools/metadataTools.pptx  jenlrile@indiana.edu  Questions? Discussion? 5/5/2010DLP Brown Bag 26

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