1. Shutdown Management
Managing a Synergistic
Shutdown Team
Presented By:
John Parfett
Shutdown Coordinator
2. Definition
s Synergism:
– The action of two or more substances,
organs or organisms to achieve an
effect of which each is individually
incapable.
– Derived from the Greek word
“Sunergos” meaning “working
together”.
3. Who is the “TEAM”
Health,
Safety &
Environment
QA/QC
Procurement
/ Materials
Operations
Handling
Business Maintenance
Technical
Projects
4. Where to Start?
s Team Building
– Mandate the Team
– Identify Team Member Attributes
– Review Shutdown Drivers
– Develop Mission, Vision, and Goals
5. Where to Start?
s Team Building
– Develop Milestone Schedule
– Review Previous Lessons Learned
– Identify Risks and Develop
Contingency Plans
6. Where to Start?
s Define Roles and Responsibilities
– LACTI Chart
• Lead
• Approve
• Consult
• Tasked
• Informed
7.
8. When to Start?
s The team should be assembled
immediately after the last shutdown is
completed.
s The required commitment is relevant to
the role on the team and the schedule.
10. How to Start
s Orientation
– Mission
• Plan and safely execute all activities
approved for the shutdown within
the cost and time allocated.
– Vision
• Success through planning.
11. How to Start
s Orientation
– Goals
• Schedule, Cost, HSE, Scope.
– Shutdown Drivers
• Safety, Business, Reliability, Legal.
12. How to Start
s Training
– Shutdown Methodology.
– Work Package development.
– Scheduling and reporting tool.
– Cost Control.
– Soft Skills.
• Facilitation, Conflict Resolution.
13. Motivational Tools
s Monetary
– Progression
– Gainshare
s Personnel Fulfillment
–Sense of achievement and career
development.
14. Quality
s The quality of the work is a direct result
of the level of planning and the
performance of the worker.
s Remember that Plan B’s are typically
executed with a fraction of the planning
time allocated to the original plan.
15. Value Improvement / Best
Practice Tools
s Field Rework Index
– Construction Industry Institute
s Contractor Selection
– Pre-qualification
s Preparation Checklist
19. Safety
s Develop an HSE Plan.
– Orientations
– Recognition
– Meetings
– Incident Investigation
– Audits
– Reports
20. Safety
s Incorporate HSE into the work
packages.
– PPE
– Special Precautions
– MSDS
– Safety Bypass Requirements
21. Safety Keys
s Make it Personnel
s Empower Supervision
s Consistent Rules
s Timely Communication
s Time - Outs
s Visibility
22. New Roles
s Hands off approach.
s Big picture focus for each discipline
coordinator.
s Removing Road Blocks
s Log Books
23. Long Hours!
s Get the right number of support resources
and get them early.
s Don’t forget the start-up and close-out.
s Don’t release support resources too early.
s Manage the time off leading up to and
even during the shutdown.
s Include proper support resources in your
budgets.
24. Skilled Labor
s High Risk!
– Typically executing the equivalent of
an annual maintenance budget in 4 -
5 weeks
– Your facility is vulnerable to people
you don’t know and may not see
again.
25. Skilled Labor
s Success Factors
– Make your facility a place
contractors prefer to work at.
– Make them feel part of the picture.
– Bring the contractor into the
planning process early.
– Scheduling.
– Incentives.
26. Shutdowns Alberta Website
s Provides information and schedules
for industrial shutdowns in Alberta
– www.shutdownsalberta.com
s Resource and Supplier information
– Products, Services, Skills & Trades,
Offsite, and Specialty Equipment
s Subscriber section
– Detailed trade & services information
27.
28.
29. Strategies for Maximizing
Productivity
s Set the Tone
– Importance of 1st hour of 1st day!
s Remove the Road Blocks
– Washrooms, Parking, Brassing,
Permitting, Weather restrictions
s Timely Communication
– Safety Concerns, Scope Changes
– Keep internal conflicts private
30. Strategies for Maximizing
Productivity
s Earned Value
– Measure it and understand it.
s Working Hours
– Stager Shifts
– 6 -10’s
s Scheduling Dayshift Vs. Nightshift
31. Summary
s Get the right representation on the
Team.
s Team Building
s Bring the support resources in early.
s Use Value Improvement / Best Practice
Tools
32. Summary
s Make you’re site a preferred site
for contractors.
s Make your contractors feel part of
the team.
s Consider other shutdowns in the
province when scheduling.
33. Summary
s Keep in control
– Communication and reaction time
s Measure productivity
s Plan, Plan, Plan!