Hexamail guard anti-spam server spam filtering software - index

Hexamail Guard - Anti-spam Server SPAM filtering Software - Index http://www.hexamail.com/hexamailguard/features.htm

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Hexamail Guard
Antispam server protection

Features Tour Pricing Customers Performance Requirements

Hexamail Guard provides the most comprehensive set of antispam, antiphishing and antivirus features of any server based
email gateway software. This provides effective elimination of email threats before they penetrate your organization and allows
you to decide on the techniques that are best suited to your email system.

Many spamblockers simply rely on central "finger print" files or lists of IP addresses to block. Often this approach fails to
pervent initial outbreaks of new types of spam or spam from new sources. Hexamail employs additional powerful content
inspection techniques that read the actual email, ensuring even spam from new IP addresses, or of an entirely new nature is
blocked. You can enable Bayesian analysis, DNS based blocklists, keywords and expression matching, sender blacklisting,
whitelisting, challenge-response for blocked emails, email tagging, email deletion or any combination of the techniques you
wish!

BitDefender Antivirus
If you don't already have an anti virus gateway solution for email processing you can add an
Antivirus option to Hexamail Guard, allowing automatic processing of all suspect attachments
and elimination of virus, worms, scripts and other malicious content. If you have an existing
email antivirus system Hexamail Guard will inter-operate with it. Hexamail has partnered with
award-winning Antivirus software provider, BitDefender. The combined solution from
BitDefender and Hexamail Guard provide customers with total protection against spam,
malware and viruses

Exchange Integration 5.5 to 2010
Hexamail Guard integrates automatically and seamlessly with all versions of Exchange
providing straightforward integration and easy administration. Hexamail can integate with
Exchange 5.5, 2000, 2003, 2007 or 2010 either on the same machine as Exchange or on a
separate server if required.

SPF Verification
SPF (Sender Policy Framework) checking is fully supported, allowing you to add SPF checking to
your existing mailserver. SPF ensures that email is only accepted if it came from the servers
designated by the sending domain's policy, where available. For domains that publish SPF
records this means you can verify the sender is legitimately allowed to send email from the
domain. In particular this can help reduce Phishing, where senders spoof email from another
domain.

DKIM DomainKeys Verification
DomainKeys Identified Mail (DKIM) checks are performed on any DKIM signed email. This
verifies the sender is allowed to send email from the domain specified. It also verifies that the
email has not been tampered with or forged. In particular this can help reduce phishing, where
senders spoof email from another domain.

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SURBL Support
SURBL is an RBL designed to be used to block or tag spam based on URIs (usually their domain
names) contained within the message body. It is not a conventional RBL in that it's not intended
to block the source of spam messages. Instead, SURBL can be used to block spams based on
their message content. http://www.surbl.org/

Advanced Bayesian pattern matching
Bayesian pattern matching is used to analyze the entire content of incoming email: this
prevents the mistakes made by relying on single keywords or rules whilst ensuring the filters
are robust to subtle changes in language, deliberate misspellings and tricks typical in spam. This
allows Hexamail software to provide unrivalled accuracy and reliability when detecting spam.

Neural network sender matching
Cutting-edge neural network technology is used to identify suspicious sender addresses with
high accuracy and incredible performance. Neural sender matching enables high volumes of
emails to be checked in the shortest possible time.

Automatic Whitelists
Hexamail provides support for multiple sender and recipient white lists. The white list can be
imported, manually created or automatically created and kept up to date through analysis of
outgoing email traffic. Domain whitelisting is also possible.

Challenge Response
With Hexamail Guard you can optionally enable Challenge-Response features to allow sender
verification emails to be sent out. Senders can then verify themselves to have their email
accepted and whitelist their address to allow all future emails to pass through unfiltered.

Image Analysis
Hexamail Guard not only analyses the text of emails but also any embedded images, using the
structure of the images to determine whether an email is SPAM or not. Increasingly SPAM email
consists entirely of images, and so this technique is essential for effective blocking.

Content and Header checks
Hexamail supports multiple sophisticated header, subject and content checks with configurable
rules, keyword filtering and phrase matching lists that can be maintained by the administrator.

POP3 Connector
Hexamail can download all your user's POP3 accounts, strip out the SPAM and reroute the
emails to their corporate mailbox or other email address.

Anti phishing
Hexamail features built in anti-phishing protection by recognizing spoofed emails, web links and
requests for account details.

Greylisting (optional)
Optional greylisting (graylisting) support allow rejection of unknown senders and IPs

DNS Blacklists
Hexamail supports any third party DNS based blacklists (DNS BL or real time black hole lists).
These databases can be used to block all email from known SPAM sending email servers and
open relays. Choose what to do with matching IP addresses, Reject, BLock, Mark or Weight.

URL DNS checking
URLs contained in the content of email are checked against configurable DNS based databases
of known spam hosts. Email is blocked if it contains URLs hosted on webservers known to
belong to spammers.

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RHSBL checking
Right-Hand-Side blacklist checking againt configurable DNS based databases of known spam
domains. Email is blocked if the sender is from a domain known to belong to spammers.

SBS Integration 2003 to 2011
Hexamail Guard integrates automatically and seamlessly with all versions of Small Business
Server providing straightforward integration and easy administration. Hexamail can integate
with SBS 2003, SBS 2008 and SBS 2011 either on the same machine as SBS or on a separate
server if required.

Spam Quarantine
SPAM detected by Hexamail can be stored in a quarantine for later review. The quarantine
allows the administrator to quickly review and send on or delete large numbers of emails with a
single click. A special viewing window allows the safe viewing of any suspect email without
inadvertently triggering worms, virus or pop ups.

Mark, delete or forward spam
Mark SPAM subject lines, delete SPAM over a specified match confidence or forward to user's
spam folder, public folder or any other email account.

User SPAM review
The administrator can optionally allow some or all users to review their own quarantined SPAM
via a web based interface. Users are automatically alerted to new emails arriving in their
quarantine and can empty their quarantine with a single click from the alert email. Alternatively
they can login to a secure web interface to selectively delete SPAM email and accept legitimate
emails.

Customizable Web Intergace
The web based interface is fully customizable through the built in HTML template manager and
editor.

Supports all SMTP servers
Zimbra, Zarafa, Kerio mailserver, IMailserver, hMailserver, Lotus Notes, NTMail, SL Mail, QMail,
Exim, Lotus Domino 5, LSMTP, MailSite, MDaemon, MetaInfo, Sendmail, MS IMS/IIS, Netscape
Messaging Server, NTMail, and Post.Office are all supported by Hexamail. Hexamail can be used
in conjunction with any SMTP compatible mail server, allowing you the freedom to choose your
email server now and in future.

Unrivalled ease of use
Hexamail is dedicated to changing the way business software works: making it easy and
productive to use. This reduces configuration mistakes and saves you time and money.

Server based anti-spam
For a corporate anti-spam policy to be successful it must be enforced at the server level
removing the need for client-side installs and end-user training. Not only does this ensure the
most straightforward maintenance but also ensures the solution is as cost-effective as possible
to deploy.

Automatic Internet updates
SPAM and virus adapt and change every day. Any system to detect and eliminate unsolicited
email and virus must be kept up to date. Hexamail's software automatically updates itself over
the Internet to ensure the latest SPAM and virus can be stopped.

Active Directory Support
Automatically syncs users with Active Directory and allows single sign-on for the web based
quarantine

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LDAP Support
Automatically syncs users with any LDAP server

Remote management
The easy to use sophisticated administration interface can be used on the same machine or
from a remote workstation using a secure communications protocol.

Product Versions
Module Hexamail Guard Pro Hexamail Guard Basic
SPAM Blocker
Legitimizer
Blocker *
Censor *
Alerter *
Responder *
POP3 Reader
Group distributer * *
Router * *
Attachments * *
Reports * *
Antivirus * *
Archiver * *

* - Optional module

SPAM Blocking
Hexamail's anti-SPAM module eliminates the cost, time and frustration your workers spend on unsolicited E-mail
(junk/SPAM) by blocking the majority of SPAM emails before they ever reach the user. Using automatic built in heuristics
combined with all the best known techniques such as pattern matching, connection restrictions, ORB, real-time black
hole lists and any desired additional administrator controlled rules it offers the most comprehensive toolbox for effective
SPAM blocking available. The combination of best of breed SPAM blocking techniques ensure almost all SPAM is stopped
in its tracks, while the automatic analysis of outgoing email traffic ensures false positives are minimal. The SPAM filtering
software is entirely under your control, with no privacy, security risks and no additional latency introduced into your
email system as is the case with many hosted solutions.

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A multi-layered spam filtering engine ensures that all types of spam can be effectively blocked. Click anywhere on the
diagram for further information about the feature.

Effective Unrivalled automated accuracy - genuinely > 99% elimination of
undesired E-mail, with automatic whitelist generation from
outgoing email analysis
Reliable Only incoming E-mail from the Internet or POP3 accounts is
filtered. Customer outbound and internal E-mail is not filtered.
Safe Suspect E-mail messages are are quarantined or forwarded to an
appropriate recipient
Control You maintain control of your own email systems without having
to rely on third party servers or services
Configurable Unrivalled easy to use configuration interface
Easy 'Drop-In' installation with no changes to DNS or MX records
required
Fast Highly optimized natively compiled code ensures the highest
performance filtering and no email latency
Secure Add security options to your existing email infrastructure to
prevent open relay, dictionary harvest attacks etc.

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Automatic Whitelisting
Automatic white list generation from senders contacts and email message threads coupled with intelligent on-the-fly white list detection.
This ensures legitimate senders email do not get blocked by the SPAM blocker

Challenge Response
Challenge-response features to allow senders to verify and have email automatically accepted and their address whitelisted

Grey listing
Temporarily fail connections from new IP, sender and recipient sets to effectively block spam software, and BotNets. Automatically
whitelists your regular senders so that no delay is experienced for legitimate communications.

Honey Pot
Dynamic Adaptive Honeypot. The Honeypot uses spam sent to chosen honeypot addresses to automatically generate adaptive intelligent
agents, known as "bees". These identify and block similar spam. This provides realtime protection against new spam types, sender IPs,
and specifically image spam.

Bayesian Matching
Full Bayesian statistical pattern matching providing highly accurate (better than 99%) spam blocking with minimal false-positives (emails
incorrectly marked as spam). Selectable pattern matching subcategories allowing bypass of pattern matching for specific types of spam,
such as 'Money Making', 'Recruitment', 'Privacy', 'Competitions' etc. Multiple thresholds for pattern matching allowing marking, blocking or
automatic deletion of identified spam. Email accepted or deleted from the quarantine is used to further the Bayesian matchign for future
email.

White listing
Easy to use white list management facility allowing you to maintain lists of email addresses that you never want blocked. Users each have
their own personal white lists and senders can be automatically whitelisted if a blocked email is released from the quarantine.

SPF Checks
Full SPF (Sender Policy Framework/Sender ID) support and failure blocking. Helps prevent phishing attacks

Domain Keys Checks
Full DomainKeys Identified Mail (DKIM) support and failure blocking. Helps prevent phishing attacks

URL Blocking
Full support for DNS-based URL checking of URLs within emails Built in SURBL support for DNS-based URL checking of URLs within emails

IP blocking
Block IP addressesfrom relay, sending inbound email. Whitelist IP addresses so that they are never blocked, or white list IPs for relay. Use
DNS based databases to block known spam IP addresses

DNS Based Spam protection
Full support for multiple configurable DNS based spam protection databases. Dial-Up User Lists (DULs), Real time Black hole Lists (RBLs),
Spamhaus SBL, XBL and Relay Spam Stoppers (RSS) are all supported! Override to allow receipt from known good sender addresses

Spam Quarantine
Spam quarantine with safe email viewer that doesn't trigger virus, worms, popups or other malicious code. The administrator can
optionally allow users to review their own spam using a web-based quarantine view. Users and administrator can be automatically alerted
when they have spam in the quarantine to review

Content Checks
Blocking based on strings, wildcards, word/phrase, regular expression matches in the email content or subject Configure different actions
to perform for each expression matched.

Sender Blocking
Blocking based on strings, wildcards and phrase matches in the email sender address Elimination of emails with missing, undisclosed,
invalid or suspect sender addresses Easy to use one-click sender blocking facility to allow direct blocks of unwanted newsletters or repeat
offenders.

Country Blocking
Blocking based on country of client IP Address. This allows weighting, blocking or deletion of email originating from specified countries.

Image Analysis
Configurable automatic blocking of graphical or image-based emails. The system performs sophisticated checks on any attached or
included images to identify image based spam and block it.

PDF attachment spam blocking
Hexamail automatically inspects PDF attachments for textual and image based spam and blocks if an attachment contains spam content

Automatic ZIP unpacking and content analysis

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Hexamail automatically unpacks ZIP attachments, identifies malicious contained files and even reads the textual content to detect spam
attachments

Header Checks
Configurable automatic blocking of emails with suspect MIME headers

NDR Spam Attack Prevention
Automatically block NDR Spam attacks by detecting NDRs from spoofed recipients, to false recipient addresses, or to nominated bad
addresses.

Configurable automatic blocking of emails from suspect Mailer programs

Automatic text style and font analysis and blocking

Configurable automatic blocking of emails containing web bugs, inline framesets, popup windows etc.

Configurable automatic blocking of emails with dangerous or suspect attachments

Configurable automatic identification and blocking of emails with suspect recipient lists

Configurable automatic verification of replyto/sender

Configurable spam action options, including quarantine storage, subject line marking, forwarding, blocking and deletion

Legitimizer
Instead of having to laboriously enforce corporate signatures in every email client in your organization, Hexamail Guard
allows you to configure a corporate signature once and have it automatically added to all outgoing email. This helps
prevent additional network traffic from redundant signatures on internal emails and ensures you can be confident that
every external email will contain the required signature.

Effective Automatically identifies all emails with missing signatures and
disclaimers
Reliable Ensure every email has the appropriate company-wide
signature/disclaimer/footer text present on leaving your
organization
Configurable Configure signatures for each domain served

Automatic fuzzy-detection of existing signatures

Automatic insertion of disclaimers and signatures if missing, for HTML and text emails

Optional individual signatures for each domain or sub-domain served

Use HTML or plain text disclaimers

Support for images in signature HTML

Blocker
In some instances it is desirable to prevent emails to or from certain sources or destination companies. For example,
perhaps you wish to ensure that no emails from recruitment agencies or ex-employees reach your staff, or prevent all
outgoing emails to a competitor. In other situations it is the contents of the email that requires blocking. This can often
be outgoing or incoming offensive material, such as pornography, swearing, or other undesirable material. Blocking
works in concert with alerting to ensure that emails can be systematically blocked, stored and a nominated party alerted
to the incidence of the blocked email.
Protect Protect your company's reputation from unauthorized emails going out
to important customers
Secure Secure your company from malicious emails from ex-employees
Alert Alert your company to unauthorized distribution of information to
external parties
Block Block dangerous or forbidden attachments
Cleanse Remove dangerous or forbidden attachments

Alert Admin when blocking emails

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Alert admin if blocked email store reaches a configurable size

Allow return to sender of blocked emails

Configurable response to sender with optional blocking reason

Forward blocked emails to nominated account

Override block if containing specific content phrases or wildcards

Block if containing specific content phrases or wildcards

Block if missing specific content phrases, allowing a form of send password in the co ntent

Configurable sender address white lists

Configurable sender address block lists

Configurable sender name block lists

Configurable recipient block lists

Block if too many recipients

Block undisclosed sender emails

Block undisclosed recipient emails

Block by white list of allowed IP

Block by disallowed IP

Block based on email size

Store blocked email for later inspection/archiving or resending

Blocked email store maintenance interface and send on options

Block if contains phrases or wildcards in the content

Block if contains phrases or wildcards in the subject line

Block if missing specific subject phrases, allowing a form of send password in the subject line

Block emails with attachments of specific types

Remove specific attachment types, e.g. worms, virus and other malicious types

Censoring
Loose talk costs money. A poor choice of words in an outgoing email with or without appropriate disclaimers can be a
costly business today. Hexamail Guard allows the censoring or offensive or inappropriate words from all outgoing (and
optionally incoming) emails, ensuring that your corporate voice is as clean and virtuous as your reputation.
Safe Ensure all outgoing emails don't offend your customers and
partners
Configurable You control the obscenity lists
Flexible Optionally turn off censoring for specific white listed users

Hiding of obscene/forbidden phrases/words/wildcards in the content

Hiding of obscene/forbidden phrases/words/wildcards in the subject line

Configurable hide string, e.g. ****** or !CENSORED!

Configurable white list of users address matches to bypass the censoring

Support for emails attached to emails

Configurable mark string to optionally alert recipient the email has been censored

Option to block obscene emails

Option to forward obscene emails to nominated address or the administrator

Censored emails stored for later archiving/forwarding/sending or removal

Automatic alert when censored store reaches configurable size

Alerter
Do you know what kind of information is leaving your company by email? While many organizations have strict physical
security and diligent gatekeepers guarding against physical theft or unauthorized removal of materials, their electronic

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gatehouse is nonexistent. The alerter allows you to alert specified users to various types of email passing through the
guard layer.

Standard rule types for common usage: Offensive Material, Potential Virus, Lengthy Discussion, etc. Entirely configurable rules engine
allowing administrator controlled rules to trap almost any type of email.

Virtually unlimited number of rules, and alert recipients.

High-performance rules engine ensures low-latency filtering of email traffic both incoming and outgoing.

Responder
The responder allows automatic out-of-office responders to be set up for nominated email accounts. These responders
include automatic scheduling to allow the responder to be set up in advance and engage/ disengage automatically on the
required dates or schedule.

Automatic Automatically schedule responders to enable/disable
HTML HTML support in response email
Rules Configure sophisticated rules to dictate response sent

Automatic scheduling of responders

Sophisticated rules processing to determine when to respond and response to send

Support for HTML and plain text responders.

Support for images in response HTML

Group Distribution
The Group Distribution module allows powerful group forwarding features, allowing email discussion groups to be setup,
including closed, internal and public groups. Sophisticated rules allow you to determine who can and can't send to a
group, what sort of content they can send (for example, you may wish to prevent large attachments going to a mobile
sales force on dial-up).

Internal Groups that only internal users can email to

Automatic Group resolution to prevent group feedback and autoresponders to groups

Closed Groups that only group members can email to

Send to group based on phrases or wildcards in the contents

Send to group based on phrases or wildcards in the subject line

Automatic identification of group emails

Outgoing lists and groups also supported, with address hiding

External group responses rerouted to original sender

Message size restrictions

Group distribution address hiding

Attachment size and type restrictions

Attachment removal

Attachment compression

Autoresponse to group elimination

Group passwords

Email subscribe requests

Automatic group signature

Support for Newsletter format

Moderator controlled groups

Multiple moderators

Sequential moderators

Internal/Closed group postings can be moderated

Automatic discussion archiving

Automatic message digests

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Router
Incoming emails can place a huge burden on the nominated recipient. Often several email addresses are provided
publicly for information, questions and other telemarketing activities. More often than not emails arrive to all addresses
about a diversity of subjects, with little relationship between the email address and the subject matter. For example, a
company-wide email address such as mail@yourcompany.com will receive speculative employment queries, requests for
information, invitations to tender, unsolicited junk mail, technical support questions etc. etc.

Having a single nominated recipient quickly results in the recipient becoming over-burdened with email. Studies show
that having multiple recipients results in no one giving the incoming message stream the required attention.

The solution? Intelligently route each incoming mail based on the nature of the subject, content, and any attachment to
the most suitable respondent recipient.

Routing uses rules concerning the subject line, contents, and previous message chain to ensure that the correct recipient
is initially identified and then continues the correspondence when required.

Incoming emails are checked against a configurable routing list. Matching emails are then passed through a Bayesian
language detection algorithm to determine the language the email is written with close to 100% accuracy. The email is
then rerouted to a different address depending on the language it is written in.

Expedite Ensure incoming emails go to the right person immediately
Automate Automatically detect the language of incoming emails and reroute
Schedule Schedule routes depending on the day of week or date

Bounce email by rules/phrases

Redirect email to another address

Automatic language detection and rerouting for each language

Support for Chinese, Czech, Danish, Dutch, English, Finnish, French, German, Hungarian, Icelandic, Italian, Norwegian, Polish, Portuguese,
Spanish, Swedish, and Turkish

Route email by rules

Route email by phrases

Redirect group email

Route based on date

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Route based on day and time of day

Route based on size

POP3 Reader
The POP3 reader module acts as a POP3 connector, automatically downloading emails from any configured POP3 or IMAP
accounts on external servers, and reroutes the emails to any internal mailbox or other external email account.

Unify Unify your users email into their corporate mailbox
Time-saving SPAM filter all user's accounts, saving them time checking all of their email *(when used in
conjunction with SPAM Blocker module)
Secure Process all email for SPAM and Virus whether from external accounts or to internal mailboxes

Highly efficient multiplexing communications used to download from many accounts simultaneously

Individually configurable download schedules

Supports SSL servers

Download schedules as short as 1 minute permitted

Downloads only new emails for each user

Catch-all and individual accounts supported

IMAP Support

Multi-domain catch-all accounts supported

Gmail Support

Rerouting and readdressing options

Emails are routed through all processing modules, allowing for antivirus scanning, SPAM blocking, routing, alerting, responders and all
other Hexamail features!

Retrieves messages from mailboxes located on any number of Internet Service Providers (ISP).

Check and download new messages as often as you require, with schedule interval resolution of 60 seconds.

Automatically delete, expire or retain the emails on your email account

SSL fully supported, allowed secure retrieval of emails from SSL compliant mailservers.

Support secure logon with APOP (Authenticated Post Office Protocol).

Retrieves messages from more than one mailbox at the same time. This ensures that mailboxes with large volumes of email do not hold
up processing of other mailboxes.

Allows forwarding of email to any other address, mailbox or corporate email server.

Attachments
The attachment module automatically archives attachments from all email. It also optionally removes the attachment
and replaces it with a link allowing the attachment to be served more efficiently from a webserver. This prevents users
having to download attachments they don't need or wish to refer to later. Attachments are automatically deduplicated if
sent to multiple recipients: you only need store one copy of each file received or sent!

Secure You can view and control attachments using powerful
queries. This allows you to remove any attachments
accidentally sent to external recipients, or dangerous or
time-wasting attachments sent to your internal users.
Mimize Mail servers often store file attachments extremely
Storage inefficiently, wasting over 25-30% more space than is
required for the attachment itself. The attachment
module reduces the disk resources required by up to
50% by using compression
Improve Attachments are stored as files or compressed files
Backup directly in a filesystem, allowing any normal backup
system to be used to backup the attachment store.

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Improve Email clients no longer need to download the
performance attachment data when checking email - the attachment
can be downloaded when required

Store all attachments in a central file store

Automatic compression of non compressed attachment types

Automatic deduplication and instancing of replicated attachment files, offering MASSIVE storage and processing savings on your mailserver

Customizable attachment replacement links

Powerful attachment store query tool

Resend and export attachments

Reports
The reports module provides fully-automatic scheduled reporting of any statistics.

Each report can be fully configured to your requirements

Scheduling allows report publication on any time period

Archiving of reports uses compression to minimize disk usage and allow for longer term archives

Standard HTML publication allows easy viewing and printing

Reports can be exported into standard HTML

Full-color graphs are used in the reports to ensure the clarity of vital information

Antivirus
The antivirus module automatically scans all incoming email attachments for virus, worms and trojans. If identified, the
email can be marked so that the end user is aware of the infected content, blocked completely so that the end user
cannot inadvertently execute a virus or a script, or the infected attachment can be removed and a comment added to
the email to inform the user of the action taken. All processed emails can be optionally stored in a quarantine for later
review, resend or deletion.
Protect You can expect 100% detection of In-the-Wild viruses and Trojans
from our embedded BitDefender scanning engine
Up to The Antivirus engine automatically updates itself at regular intervals
date
Alert Alert your administrator or senders to virus in emails
Block Block infected, dangerous, or forbidden attachments
Cleanse Remove infected, dangerous, or forbidden attachments
Safe Quarantine infected emails for later resend or deletion

The embedded BitDefender antivirus engine features outstanding detection abilities to gether with high performance. You can expect 100%
detection of In-the-Wild viruses, Trojans and malware. The award winning, internationally certified antivirus engine from BitDefender
features proprietary technologies, based on innovative ideas and leading trends in the information security industry. It continues to be
internationally recognised by independent organisations which reward outstanding results through numerous prizes and certifications,
Av-Test.org, Virus Bulletin, ICSA Lab, Checkmark, PC World Top 100, ComputerActive and Which? to name but a few.

Automatic updates are another key point in virus protection, both the virus database and the program itself can be updated automatically.
The updates are incremental, and only new data is downloaded, thus ensuring updates are timely and efficient.

Allow alerts to senders of infected emails

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Configurable response to sender with optional blocking reason

Archiver
Hexamail Archiver module provides is a centralized automatic email archiving solution. Highly efficient full-text indexing
and compression algorithms ensure that the most scalable and high performance email archive is generated entirely
automatically from all of your email. Hexamail's email archive software leverages state of the art indexing and
compression technology to create the most compact and high performance index of email data. Inferior solutions often
simply push emails to relational databases or worse, file systems. Such systems suffer from poor scalability, lengthy
query/discovery times and extremely high storage requirements: often requiring more space for the archive than the
original emails!

Compliance Store 100% of your email in full original MIME format
Discovery Use the live search facilities to allow users to access their
old email
Scalable Store many years of email in a single server
Compressed Unique MIME compression algorithms ensure most
compact storage
Full Text Full text queries provide relevant retrieval
Secure Enable SSL archive web interface for maximum security

High speed archiving
Native high-performance C++ archiving code ensures that emails are archived and indexed in realtime. The unsurpassed performance
allows the archive to be used live by end-users to retrieve old, deleted, or difficult to find emails from a web-interface.

Massively Scalable
Archiving of 100s of millions of emails in a single archiver is possible, allowing many years of emails to be archived on a single server or
drive.

Low Storage Requirements
All email content (MIME) is retained compressed, allowing accurate records to be retained while minimizing storage. Emails are
automatically deduplicated. Save costs of storages devices, upgrading servers and backup time and facilities.

Fulltext search
Full-text indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be leveraged for
knowledge management, auditing and discovery within your organization.

Genuine Archiving
Some inferior archiving solutions simply push email content into a relational database. This can be costly in database licenses, slow to
retrieve email and extremely demanding of disk space and other machine resources. Be sure to check the licensing implications and costs
of such systems before purchase. Hexamail is a complete solution requiring no third party database licenses.

Secure
Archiving takes place on your servers, within your network. Sensitive emails need never leave your organization, eliminating trust,
hacking, or security breach concerns typical of third party service based archive solutions providers.

Active Directory Integration
Active Directory integration allows automatic import of your users and restriction of their access to only their emails

SSL
Full secure SSL access to web based knowledge management, discovery and search interfaces.

Sources
The Archiver module can index email from almost any source including Exchange, maildir, mbox, hMail, iMail, MDaemon, Hexamail, POP3,
SMTP, and PST

Exchange 2000-2010
Index email driectly from Exchange 2000 onwards

PST
Index any PST files from Outlook clients or Exchange server

Long term retention
Content can be retained for periods matching typical regulatory requirements such as Sarbanes Oxley, European Union ISP
Communications Data retention, SEC Rules, NASD, HIPAA and Graham-Leach-Bliley Act.

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Regulatory Adherence
Full MIME storage ensures your chosen email archive solution adheres to all regulatio ns now and in future. Regulations such as
Sarbanes-Oxley can be costly to implement, Hexamail Vault eliminates the cost for archiving email in a compliant way.

Backup
A unique index design allows email content to be backed up and removed from the live server to secure/offsite backup facilities. The
fulltext index remembers which emails were in which backup files and allows fulltext search even over email removed from the server.

Automated Export
Automated export features allow all email matching specific complex criteria to be exported to directories or zip files for litigation or
auditing purposes.

Fulltext Search
Full-text indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be leveraged for
knowledge management, auditing and discovery within your organization.

Live Access
Live-access allows your end-users to access the archive through a web-interface and retrieve email they may have deleted or lost in their
inbox. This simultaneously ensure valuable knowledge is never lost from your organization, can be quickly retrieved, and users reduces
user inbox storage requirements.

Historical Redelivery
Redelivery or historical email to selected recipients allows verbatim copies of emails to be retrieved and redelivered in a single click.

Report and Audit Generation
Users can run their own audit and generate folders or zip files of vital emails for meetings, storage offsite or presentation to
management.

Configurable Access
Administrators can restrict access to discovery features to specific users or areas o f discovery

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