West Virginia GEAR UP: Project Overview

West Virginia HIGHER EDUCATION Policy Commission
PROJECT OVERVIEW
West Virginia GEAR UP

PURPOSE AND STRUCTURE

WHAT IS GEAR UP?
Acronym: Gaining Early Awareness and Readiness
for Undergraduate Programs
Mission: to increase the number of low-income
students who are prepared to enter and succeed
in postsecondary education programs.
Structure: a competitive grant program funded by
the U.S. Dept. of Education.

FOCUS AREAS
Readiness
Academic, social and
cultural preparedness
Access
Planning, applying and
paying for college
Success
Earning credentials; gaining
personal and professional
knowledge and skills

Video link: http://youtu.be/VIkWxYvdMG4

VISION AND VALUES
College is postsecondary education.
GEAR UP uses the term “college” to refer to the attainment of valuable
postsecondary credentials beyond high school, including professional/technical
certificates, two-year degrees and four-year degrees.
College is a necessity.
Postsecondary education is a prerequisite to success in a knowledge-based
economy. Everyone must pursue and complete a postsecondary credential or
degree beyond high school.

VISION AND VALUES
College is for everyone.
The postsecondary education attainment rates among low-income students and
students of color are significantly lower than those of other students. GEAR UP
is committed to closing these gaps. Additionally, GEAR UP is committed to the
principals of a “growth mindset,” meaning we believe every student is capable of
learning and growing through personal effort and community/school support.
College is a public good.
Postsecondary education opportunities and attainment are critical to a just and
equitable society, strong economy and healthy communities.

MECHANICS
Funding:
•  $21 million federal grant
•  7 years ($3 million per year)
•  Funds must be used to supplement,
not supplant services.

MECHANICS
Managed by the Higher Education Policy
Commission in partnership with:
–  the Community and Technical College System
–  the Department of Education
–  the Department of Education and the Arts
–  dozens of community partners

TARGET AUDIENCES
Students
Class of 2020 cohort;
12th grade (priority)
students
Parents
Parents and family members
of GEAR UP students
Educators
Administrators, counselors
and teachers serving GEAR
UP students
Community
Communities surrounding
GEAR UP schools

STUDENTS TO BE SERVED
WVGU will serve:
• Approximately 5,000 students annually
• More than 17,000 students over the life of the
seven-year grant
• Two groups of students:
–  Cohort students (class of 2020)
–  Priority students (12th graders in eligible schools)
A list of schools to be served may be found at the following link: http://wvgearup.org/about-us/#where-is-gear-up-available

STUDENTS TO BE SERVED
Cohort
•  Target: Class of 2020
(current seventh graders)
•  Service length: Seven years
(Seventh grade through the first year of
postsecondary education)
•  Service level: Intensive
(including tutoring, mentoring, counseling,
specialized academies and more)
Priority
•  Target: 12th graders
(in eligible schools)
•  Service length: One year
(12th grade)
•  Service level: Just-in-time, priority
(priority college-readiness services, including
financial aid counseling, college advising and
college transition assistance)

STATEWIDE INITIATIVES

College Foundation of
West Virginia
(CFWV) - a statewide college access
and success outreach campaign
College Application
and Exploration Week
A statewide effort to increase
awareness of and applications to
postsecondary programs
Higher Education
Readiness Officers
(HEROs) - a student-led effort aimed
at facilitating a college-going culture
College Goal Sunday
A statewide FAFSA completion and
financial aid awareness effort

Student Success
Summit
A statewide event to facilitate
stronger P-20 collaboration
Txt 4 Success
A college readiness and transition
initiative providing students with
college counseling via text message
FAFSA completion
A statewide effort to increase the
number of students applying for
financial aid

REGIONAL INITIATIVES
Leadership academies
A program-wide event focusing on
helping students develop leadership
and other soft skills
Summer academies
(GEAR UP U) – a multi-day
residential academy to be held on
college campuses; focusing on
academic and leadership
development
Career academies
A program-wide event focusing on
helping students understand career
options and develop skills for success
in the workforce
Mentoring
An initiative providing intensive
mentoring services to high-need or
at-risk students; focuses on soft-skill
development, goal-setting, and
service learning

REGIONAL INITIATIVES
Bridge/transition
programs
Programs to help students
transition from middle school to
high school and high school to
postsecondary
Family events
Regional workshops or programs to
engage students’ family members in
the college-planning process
Special events
Examples include college-readiness
workshops, academic day camps,
college tours, job site visits,
legislative visits, etc.

LOCAL IMPLEMENTATION

Select schools in 10 counties:
SERVICE AREA
•  Boone
•  Fayette
•  Mason
•  Mercer
•  Mingo
•  Nicholas
•  Summers
•  Webster
•  Wirt
•  Wyoming

SCHOOL SELECTION
County selection: Based on a variety of indicators of
need, including:
•  educational attainment rates
•  poverty rates
•  remediation rates
Federal requirement: 50 percent or more of students at
target schools must qualify for free or reduced lunch at
the time the grant application is submitted.

SCHOOL SELECTION
% Low SES in
2012-13
% 25+ HS grad or
more in 2008-12
%25+ w/ AS or
more in 2012
% 25+ w BA or
more in 2008-12
College-going
rate, 2012
ACT Scores
2012-13
% 1st year students enrolled
in remedial courses, fall 2013
US Average 48.1* 85.7 39.4 28.5 64.6 20.9 NA**
WV Average 55.8 83.7 27.8 17.9 56.4 20.6 32.2
Boone 54.2 74.3 14.9 8.5 52.2 19.7 41.2
Fayette 65.6 78.9 17.3 10.4 46.9 19.1 48.1
Mason 65.2 80.7 22 10.4 50 20 33.9
Mercer 68.2 80.9 25.3 17.4 45.4 19.7 40.6
Mingo 77.5 71.3 16.1 9.6 47.6 19.3 51.4
Nicholas 64.6 82.1 22.9 13.8 42.6 20.1 43.1
Summers 71.3 78.5 19.6 13.5 50 19.3 39.5
Webster 79.5 68.3 9.4 7.3 50 19 41.5
Wirt 66.1 84.2 20 10.2 66.7 19.9 45.9
Wyoming 64.1 74.6 14.8 9.5 39 20.3 42.9
Need indicators in target districs as compared to WV and national averages
* Most recent data for low-SES is 2011.
** The US Federal Government does not report national
developmental education enrollment
Sources: WVDE, Student Demographic Data, 2013; US Census Bureau,American Community Survey,
2012; Lumina Foundation for Education,A Stronger Nation, 2014; HEPC,WV College Enrollment Data,
2013; WVDE,ACT Performance, 2014; HEPC, Remedial Education Enrollment Rates, 2013

LOCAL STAFF
Site coordinators
Each partner school will have a dedicated project staff member,
known as a site coordinator (SC). SCs are LEA employees
contracted by GEAR UP to work, on average, five to ten hours
per week above-and-beyond normal school hours to implement
building-level programs and activities. SCs are supported and
managed by College Access and Success Program Directors
(HEPC staff) to ensure effective program implementation.

LOCAL STAFF
County coordinators
Each county has identified one county coordinator. This district
staff member will dedicate five to 10% of his or her time (as
match) to coordinate LEA-level activities, including professional
development, LEA GEAR UP implementation team meetings and
the creation of a local college access and success advisory board.

GOALS

GOALS AND OUTCOMES
Objective 1: Increase the academic performance
and preparation for postsecondary programs for
GEAR UP students.
Example measures:
•  By 2020, the cohort’s average daily attendance will be 80 percent.
•  The mean GPA of cohort students will be at least 3.1 by 2020.
•  Cohort student performance on the Common Core Smarter Balance Assessment will improve
each time the assessment is administered over the course of the project.
•  85 percent of cohort students will graduate from high school on time.
•  50 percent of cohort students will successfully complete at least one AP or dual enrollment
course by 2020.

GOALS AND OUTCOMES
Objective 2: Increase the rate of high school
graduation and participation in postsecondary
education for GEAR UP students.
Example measures:
•  50 percent of cohort students will enroll in postsecondary education by 2020.
•  55 percent of cohort students will place into college-level math and English without the need for
remediation by 2020.
•  The number of students who complete at least two postsecondary admissions applications will
increase (exact target to be determined in year one).
•  60 percent of cohort students will complete the Free Application for Federal Student Aid
(FAFSA) by 2020.

GOALS AND OUTCOMES
Objective 3: Increase educational expectations
and knowledge of postsecondary options,
preparation and financing among cohort
students and their families.
Example measures:
•  Increase the percentage of cohort students who complete the ACT or SAT by 2019.
•  65 percent of cohort students will complete at least two college site visits.
•  Increase the percentage of cohort students and parents who report talking to someone about
financial aid and college admissions requirements.
•  Increase the percentage of cohort parents who have actively engaged in WVGU activities
associated with helping students prepare for college.

GOALS AND OUTCOMES
Objective 4: Enhance GEAR UP educators’
knowledge to improve student achievement and
success in postsecondary education.
Example measures:
•  100 percent of GEAR UP schools will participate in College Application and Exploration
Week.
•  Increase the percentage of GEAR UP school counselors who complete at least two financial aid
training workshops by 2020.
•  Increase the percentage of GEAR UP educators who receive college access related professional
development by 2020.

ACTIVITIES AND
SERVICES

SCHOOL-LEVEL WORK PLAN
Cohort services
•  One “welcome to GEAR UP” kick off event (spring 2015)
•  Ongoing tutoring, focusing on English and math
•  One in-state college bus tour
•  One college and career-planning workshop for students and their families
•  One additional event of your choice that meets GEAR UP goals
•  Mentoring (select schools only in year one)
•  One “welcome back” fall kick off event (fall 2015)

Priority group services
•  One “welcome to GEAR UP” kick off event (spring 2015)
•  One in-state college bus tour
•  Three FAFSA completion/financial aid workshops
•  One “College Decision Day” event
•  One “welcome back” fall kick off event (fall 2015)

Administrative requirements
Site coordinators must:
•  Assist in the administration of baseline surveys to service and
comparison groups;
•  Attend all required project coordinator meetings;
•  Attend the statewide Student Success Summit and recruit at minimum two
additional staff members from your school to attend as well;
•  Attend local project administration meetings as deemed necessary;
•  Volunteer at a College Goal Sunday workshop, to be held February 15, 2015; and
•  Cohort coordinators only: Plan, purchase and coordinate utilization of classroom
enhancements.

COUNTY-LEVEL WORK PLAN
Administrative requirements
County coordinators must:
•  Ensure effective implementation of the GEAR UP project, including adherence to
grant agreements;
•  Launch and coordinate local college access and success advisory boards;
•  Attend all required project coordinator meetings;
•  Attend local project administration meetings as deemed necessary; and
•  Assist in planning professional development opportunities (beginning in year two).

Matrix Reflects Level of Activities
Minimum Site Coordinator Grant
Activities (Per School)
NOTE: No additional activities may
occur without written permission from
your Program Director.
Class of
2020
Cohort
12th
Priority
Permitted Not to Exceed Per Meal
Administration of baseline surveys to 7th grade,
8th grade comparison group, and 12th grade X X January 7, 2015
Must be completed during December 2014 and beginning of January 2015. No GEAR UP activities may occur until
baseline survey data is collected. Required Response Rates: 80% student and 50% parent response rate.
Substitute Teachers (Salaries and Fringes) X X
Funds to pay substitute teachers when site coordinators attend WV GEAR UP meetings, also may pay for substitutes
so that chaperones can attend bus trips, or possibly other GU events.
Travel Expenses X X
Funds to pay county staff and site coordinators to attend WV GEAR events and professional development travel.
GEAR UP does not reimburse students or parents/guardians for travel.
Attend at least 6 Site Coordinator Meetings in
Charleston, WV (Professional Development).
NOTE: This includes a grant kickoff meeting
for all GU school site coordinators, county
coordinators, principals, and
superintendents (optional for
superintendents) in December 2014.
X X X Not to exceed $8 per attendee X
Wed., January 14, 2015
Thurs., February 5, 2015
Mon. March 16, 2015
Thurs., April. 2015
Thurs., May 21, 2015
Tues., July 28, 2015
Thurs., September 3. 2015
At least 6 meetings with full time GEAR UP staff. Funds to be used for travel to meeting in Charleston, WV. Each
meeting will include professional development. All meetings except fir July 28, 2015 will be held in Charleston, WV.
The July meeting will be held in Morgantown, WV in conjunction with the Student Success Summit
One In-State College Bus Tour (Spring 2015) X X X Not to exceed $8 per attendee X One by May 1, 2015 Event must be associated with an in-class learning activity, career exploration, etc.
In conjunction with Central Office--One College
Goal Sunday Event (Feb. 15, 2015). ALL Site
Coordinators are required to work at a site
on the day of the event.
X X X X February 15, 2015 Statewide event -- Site Coordinator's role is to promote event and serve as a volunteer on the day of the event.
Welcome to GEAR UP Event (students,
families, and educators)
X X X Not to exceed $8 per attendee X January 31, 2015
Site coordinators will work with GEAR UP staff to design event introducing GEAR UP to students, families, and
educators.
One college and career planning workshop
(students and families)
X X Not to exceed $8 per attendee X March 15, 2015
One event must focus on students AND parents/guardians utilizing the state's free college and career web portal,
www.CFWV.com. The event should help attendees understand career and learning styles assessments and how to
utilize these tools to frame conversations at home.
One event of your choice that meets GEAR UP
goals (students and families)
X X Not to exceed $8 per attendee X May 15, 2015 Site coordinators will work with GEAR UP staff to design an appropriate event.
Three FAFSA Completion workshops beginning
January 1, 2015 (College Goal Sunday does
NOT count toward this requirement).
X X Not to exceed $8 per attendee X
January 30, 2015; February 28,
2015; April 14, 2015)
Events designed to enhance completion of FAFSAs and efforts to meet statewide FAFSA completion goal.
College Decision Day event, including transition
to college counseling activities
X X June 1, 2015
College Decision Days are inspired by sports events, such as the NCAA national signing day. These events are
designed to showcase the academic excellence of our students with the same enthusiasm and pride as we devote to
sports. Coordinators should pair the event with information/activities to help students transition to college.
Launch mentoring program in select schools X X March 1, 2015 Organized by college access and success program directors.
Two LEA College Access and Success Advisory
Board Meetings. NOTE: This is the
responsibility of the County GU Coordinator.
X X
December 15, 2014 and June 15,
2015
LEAs will convene a local college access and success advisory board to provide guidance and community support for
the WVGU grant, while driving and sustaining a college-going culture locally. Members will include school
administrators, teachers, counselors, students, family members, community partners and employers to include
diverse perspectives and expertise.
Student Success Summit (Professional
Development)
X X
Follow County Policy on out-of-
county travel, lodging, meal
reimbursement, & stipends.
X July 30, 2015
Each school is to send a team of at least three GU educators to the Statewide Student Success Summit in
Morgantown, WV from July 28 - 30 (one team member must be the site coordinator).
Miscellaneous Administrative Grant Meetings
including grant implemenation progress
meetings with LEAs
Not to exceed $8 per attendee X TBA
Potential meetings related to fiscal, data, communications and program planning. Such meetings could involve
county treasurers, potential partners, etc.
Fall Semester 2015 GEAR UP Kick-off
awareness event (students, families, educators,
and community members)
X X X Not to exceed $8 per attendee X September 15, 2015
Cohort students should be introduced to activities and services that will occur during the year (i.e. Leadership
Academy, HEROs, and GEAR UP U!). Event for 12th grade priority students must focus on college selection and
admission processes.
Academic Enrichment and Classroom
Enhancements -- See below
At least 33% of the cohort class budgets must be spent on academic enrichment activities and at least 33% for
classroom enhancements.
Tutoring w/ emphasis on Math, then
English/Literacy
X
Must begin by January 23, 2015
and continue through
September 27, 2015.
Opportunities for student to receive academic tutoring.
Classroom Enhancements X X
Must be ordered by County
Coordinator no later than
January 23, 2015 and in 7th
grade classrooms by February
28, 2015.
Technology improvements for classrooms wherecohort students are being taught. Examples include: Mobile
computer labs, I-Pads, white Boards, Graphing Calculators, etc.
Materials and
Supplies
County and School (LEA's) Mandatory Workplan for October 2014 - September 2015
(Anticipated Federal Expenditures Categorized by Food, Materials and Supplies)
Hospitality
Comments and Clarifications
COMPLETION DEADLINE
Event Must be Completed
By:
Students
Organized by
Central and
Regional GU
staff
YEAR 1 WORKPLAN

ACADEMIC
SUPPORT

ACADEMIC SUPPORT
Nearly one in three West Virginia
students must enroll in remedial
classes upon entering college.
- Higher Education Policy Commission

ACADEMIC SUPPORT
Services:
•  Tutoring
•  Academic day camps/workshops
•  ACT/SAT test preparation
•  Dual enrollment/AP opportunities
•  Classroom enhancements
•  Professional development for
educators
Year 1 priorities:
•  Tutoring
•  Classroom enhancements
#GEARUPworks:
During the 2008-14 grant:
•  The high school dropout rate for
GEAR UP schools fell from 3.4
percent to 1.7 percent.
•  Eighty percent of cohort students
completed Algebra 2 by their junior
year, a 50 percent increase over
baseline rates!
•  Almost eight percent more students
enrolled in AP courses.
•  ACT comprehensive scores increased
by nearly one point.

COLLEGE EXPLORATION
AND READINESS

ACADEMIC SUPPORT
Students from low-income families
attend and graduate from four-year
colleges at half the rate of those from
affluent families — even when they
are equally qualified academically.
- Georgetown University Center on Education and the Workforce

ACADEMIC SUPPORT
Guiding students through key college
preparation and readiness tasks can even
the playing field — allowing low-income
and first-generation students to compete
with their more advantaged peers.
- National Center for Education Statistics; Castleman; Oreopoulus and Dunn

COLLEGE EXPLORATION AND READINESS
Services:
•  College access and success counseling
•  College match and admissions workshops
•  College visits
•  College Application and Exploration Week
•  College Decision Day events
•  GEAR UP U summer academy
•  ACT/SAT test preparation
•  College transition events and counseling
•  Near-peer mentoring
Year 1 Priorities:
•  College Decision Day events
#GEARUPworks:
•  GEAR UP funded and coordinated
college campus visits for 5,561 students.
•  In year one, only 63 percent of cohort
parents said they thought their student
would earn a two-year degree or higher.
By year six, 87 percent expected their
child to do so.
•  College-going rates for GEAR UP
schools increased by 1.5 percent from
2011 to 2013, countering statewide
declines.

FINANCIAL LITERACY AND
AFFORDABILITY

ACADEMIC SUPPORT
1 in 4* college students who could
qualify for the federal Pell Grant fail
to apply, missing out on thousands
of dollars in financial aid.
- Kantrowitz
*Based on estimates using National Center for Education Statistics data

FINANCIAL LITERACY AND
AFFORDABILITY
Services:
•  Financial aid counseling
•  Awareness campaigns
•  Financial aid workshops
•  College Goal Sunday
Year 1 Priorities:
•  Welcome to GEAR UP events
•  FAFSA completion and financial
aid workshops
•  FAFSA and financial aid awareness efforts
#GEARUPworks:
•  Students in GEAR UP schools were far
more likely than other students to
demonstrate knowledge of financial aid.
•  FAFSA completion rates among GEAR
UP seniors increased by four percent in
2014, countering statewide declines.
•  In year one, only 52 percent of cohort
parents thought they could afford to send
their child to college with the help of
financial aid. By year six, 70 percent
thought so.

CAREER
PLANNING

ACADEMIC SUPPORT
By 2020, more than 51 percent of all
jobs in West Virginia will require an
associate degree or higher.
Only 27 percent of West Virginians
have a degree.
- Georgetown University Center on Education and the Workforce

CAREER PLANNING
Services:
•  Career academies
•  Professional mentoring
•  Career exploration workshops
•  Job site visits
#GEARUPworks:
•  49 percent of cohort students visited a
job site to learn about career options.

LEADERSHIP AND SELF
DEVELOPMENT

ACADEMIC SUPPORT
Stimulating and leveraging social,
emotional, and cognitive adolescent
development is a key factor in preparing
students for success in college.
- Savitz-Romer and Bouffard

ACADEMIC SUPPORT
One of the single most important factors for
long-term student success is the presence of a
“growth mindset,” or the belief that abilities
can be developed through dedication and hard
work. This view creates personal resilience and
a love of learning.
- Dweck

LEADERSHIP AND SELF
DEVELOPMENT
Services:
•  Student leadership academy
•  Higher Education Readiness Officers
(HEROs) program
•  Mentoring programs
#GEARUPworks:
“You had confidence in me when I really didn’t
have confidence in myself, and you pushed me to
let me know I could do it.”
- Chelsie Osborne, Westside High graduate and Southern West
Virginia Community and Technical College student

TRANSITION
AND SUCCESS

ACADEMIC SUPPORT
For every 100 9th graders in WV, only
72 will graduate from high school on
time, only 43 will enroll in college
and only 17 will earn a bachelor’s
degree within six years.
- National Center for Higher Education Management Systems

TRANSITION AND SUCCESS
Services:
•  Near-peer mentoring
•  High school planning/transition events
•  Summer bridge programs
•  Txt 4 Success college counseling
Year 1 Priorities:
•  Txt 4 Success college counseling
#GEARUPworks:
“GEAR UP U was very helpful. [College]
wasn’t as big of a shock to me because of that
experience.”
– Taylor Raby, Scott High graduate and Fairmont State
Univ. student
“I want to say thanks to GEAR UP because
when I got here [to college] I knew everything
about college… and I was already prepared.”
– Megan Clay, Clay Co. High graduate and
Marshall Univ. student

COMMUNITY SUPPORT
AND SUSTAINABILITY

ACADEMIC SUPPORT
“The single most consistent predictor of
whether students took steps toward
college enrollment was whether their
teachers reported that their high school
had a strong college climate.”
- University of Chicago

COMMUNITY SUPPORTS AND
SUSTAINABILITY
Services:
•  Higher Education Readiness Officers
(HEROs) program
•  Mentoring
•  Local college access and success
advisory councils
•  Professional development
•  Student Success Summit
Year 1 Priorities:
•  Student Success Summit
•  Local college access and success
advisory councils

A CULTURE OF
EVIDENCE

EVALUATION
Rigorous approach
The WVGU evaluation is framed to address project…
•  implementation
•  short-term and intermediate outcomes
•  long-term impact
•  sustainability
ICF International serves as the external evaluator for the GEAR UP project.
Additionally, we will soon be hiring a Coordinator of Data and Research to
support program evaluation.

ADMINISTRATION
AND FINANCE

SITE COORDINATOR CONTRACTS
• Duties and time commitments
• Time and effort reporting
• Payment schedule
• Monthly submission of invoices (to program directors)
• Performance evaluation

BUDGETS
Cohort
• Based on enrollment
• Minimum $12,500
• Includes funds for…
–  Academic enrichment
–  Classroom enhancements
–  Programming
–  Attendance at the statewide Student Success Summit
–  Indirect costs

BUDGETS
Priority
• Based on enrollment of greater than/less than
100 students
• Minimum $12,500
–  Programming

BUDGETS
County
• $4,000 per county
–  Support of the county coordinator’s project implementation efforts

ACADEMIC SUPPORT
Funds must be used to supplement —
not supplant — services.

SUBGRANTS
December 1, 2014: Start Date
All GEAR UP grant agreements will have a start date of
December 1, 2014. All GEAR UP expenditures after this
date are eligible for reimbursement.

SUBGRANTS
December 12, 2014
First drafts of local budgets are due to the regional
Program Directors.
December 19, 2014
Final local budgets are due to the regional Program
Directors.

SUBGRANTS
January 6, 2015: Signing Date
Grant agreements will be sent by January 6 to the County
Superintendents to be signed. Once they are returned to HEPC’s
Division of Student Affairs, the agreements will be signed by the
Chancellor and sent to the State Auditors office to be executed.
A completed copy of the agreement, along with a copy of the
monthly invoice template to be used by counties to request
reimbursement, will be returned to the county.

INVOICING
Monthly invoicing
To receive reimbursement for funds expended to implement the
GEAR UP project, counties must submit a monthly invoice
outlining GEAR UP expenditures for the prior month.
Invoices are due no later than the 15th of each month.

BUDGET PLANNING
Break into county teams.
Work with your team and your
regional program director to
complete the budget worksheets.
–  Cohort budgets
–  Priority budgets
–  County budgets
@wvgearup /wvgearup wvgearup.org West Virginia GEARUP p. 1
2015 BUDGET WORKSHEET
PRIORITY (12TH GRADE) GROUP
Background:
In 2015,West Virginia GEAR UP will subgrant more than $165,000 to high schools to provide “just-in-time” services to help 12th
grade students prepare for postsecondary education. School-level allocations are based on class size as measured by second month
enrollment figures. Schools with fewer than 100 seniors will receive $12,500; Those with more than 100 will receive $20,000.
Instructions:
1. Utilize this worksheet to develop a draft budget narrative for your school. For your reference, a copy of the program work plan
and an overview of GEAR UP’s four primary objectives are attached.
2. HOMEWORK: Upon conclusion of today’s meeting, continue working with your school teams to create a typed, interim draft
of your budget narrative.The budget narrative should follow the format outlined on this worksheet.
3. HOMEWORK: Email your interim draft of your budget narrative to your regional director no later than December 12.
4. HOMEWORK: Continue working with your program director to finalize your budget by December 19.
County: School:
Total budget:
County Coordinator signature: Date:
Prepared by:
$
@wvgearup /wvgearup wvgearup.org West Virginia GEARUP p. 1
2015 BUDGET WORKSHEET
CLASS OF 2020 COHORT
Background:
In 2015,West Virginia GEAR UP will subgrant more than $750,000 to middle schools served by the program. School-level
allocations are based on second month enrollment figures. However, because some schools are exceptionally small, a floor has
been set for allocations; the minimum amount any school will receive is $12,500.
Instructions:
1. Utilize this worksheet to develop a draft budget narrative for your school. For your reference, a copy of the program work plan
and an overview of GEAR UP’s four primary objectives are attached.
2. HOMEWORK: Upon conclusion of today’s meeting, continue working with your school teams to create a typed, interim draft
of your budget narrative.The budget narrative should follow the format outlined on this worksheet.
3. HOMEWORK: Email your interim draft of your budget narrative to your regional director no later than December 12.
4. HOMEWORK: Continue working with your program director to finalize your budget by December 19.
Required budget allocations:
l 33% - Academic enrichment/tutoring with an emphasis on math
l 33% - Classroom enhancements
l 33% - Other expenses as required to implement the work plan
County: School:
Total budget:
County Coordinator signature: Date:
Prepared by:
$

STAY IN TOUCH!

PRIMARY CONTACTS
College Access and Success Program Directors:
Jason (JR) Luyster, Central Region
Based at West Virginia State University
Serving: Mason, Nicholas,Webster and Wirt counties
(304) 558-0655 • jluyster@hepc.wvnet.edu
Elizabeth Manuel, Southwestern Region
Based at Southern West Virginia Community and Technical College
Serving: Boone, Mingo and Wyoming counties
(304) 896-7452 • emanuel@hepc.wvnet.edu
Melissa Gattuso, Southern Region
Based at Concord University
Serving: Fayette, Mercer and Summers counties
(304) 301-4500 • mgattuso@hepc.wvnet.edu

SECONDARY CONTACTS
Additional HEPC staff supporting the GEAR UP project:
Dr. Adam S. Green, Vice Chancellor for Student Affairs
(304) 558-0655 • green@hepc.wvnet.edu
Jessica Kennedy, Director of Communications and Outreach
(304) 558-0655 • jkennedy@hepc.wvnet.edu
Heather McChesney, Coordinator of Curriculum and
Professional Development
(304) 558-0655 • hmcchesney@hepc.wvnet.edu
Scott McDonie, Director of Fiscal and Administrative Services
(304) 558-0655 • smcdonie@hepc.wvnet.edu

STAY IN TOUCH!
@wvgearup /wvgearup wvgearup.org
#GEARUP #GEARUPworks

West Virginia GEAR UP: Project Overview

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