Good to Know Terms
Geography of PowerPoint
Basic Tasks of PowerPoint Creation
Creating a New Presentation
Creating/Inserting a New Slide
Selecting a Different Layout
Changing the PowerPoint View
Types of View
3. Good to Know Terms
All the slides, from start to finish that you show
your audience. Sometimes presentations are
called slide shows. Presentations are saved in
presentation files (.ppt, .pptx files).
The images you crate with PowerPoint. During a
presentation, slides appear on-screen one after
4. Good to Know Terms, Cont.
Printed pages that you, the speaker, write and
print so that you know what to say during a
presentation. (Only the speaker see notes)
Printed pages that you may give to the audience
along with a presentation. A handout shows the
slides in the presentation. Handouts are also
known by the somewhat derogatory term leave-
6. Geography of PowerPoint
The round button you can click to open a menu
with commands for creating, opening, and saving
PowerPoint Presentations, as well doing other
Quick Access Toolbar
A toolbar with four buttons – Save, Undo, Repeat,
7. Geography of PowerPoint, Cont
The place where the tabs are located. Click a tab
– Home, Insert, Design, Animations, Slide Show,
Review, or View – to start a task.
In Normal view, the place on the left side of the
screen where you can see the slides/ the text on
the slides in your presentation. Scroll in the Slide
pane to move backward & forward in a
8. Geography of PowerPoint,
Where a slide in (in Normal view) or slides (in
Slide Sorter view) are displayed. Scroll to move
backward or forward in your presentation.
Where you type notes (in Normal view) that you
can refer to when giving your presentation. The
audience can’t see these notes – they’re for you
and you alone.
9. Geography of PowerPoint,
Buttons you can click to switch to (from left to
right) Normal, Slide Sorter, and Slide Show view.
Tools for enlarging or shrinking a slide (in Normal
10. Basic Tasks of PowerPoint
Creating the Slides
After you create a new presentation, your next
task is to insert the slides. PowerPoint offers
many preformatted slide layouts, each one
designed for presenting information a certain way.
As you create slides you can jot down notes in
the Notes Pane. You can use these notes later to
formulate your presentation & decide what you’re
going to say to your audience while each slide is
11. Basic Tasks of PowerPoint
Designing Your Presentation
After you create a presentation, the next step is to
think about its appearance. You can change slides’
colors & backgrounds, as well as choose a theme for
your presentation – an all-encompassing design that
applies to all (or most of) the slides.
Inserting Tables, Charts, Diagrams, & Shapes
A PowerPoint presentation should be more than a
loose collection of bulleted lists. Starting on the Insert
tab, you can place tables, charts, and diagrams on
slides, as well as adorn your slides with text boxes,
WordArt images, & shapes.
12. Basic Tasks of PowerPoint
“Animating” Your Slides
PowerPoint slides can play video & sounds, as well as
be “animated.” You can make the items in a slide
move on the screen. As a slide arrives, you can make
it spin or flash.
Delivering Your Presentation
During a presentation, you can draw on the slides.
You can also blank the screen and show slides out of
order. In case you can’t be there in person,
PowerPoint gives you the opportunity to create self-
running presentation & presentation that other can run
on their own. You can also distribute presentation on
CDs & post them on the Internet.
13. Creating a New Presentation
Presentation from a Template
Open Microsoft Office PowerPoint from the Desktop. This
will immediately open a blank presentation.
To open a template, click the Office Button and select
New from the List.
This will open a dialog box with template options on the
Choose a template and click create/download. This will
open the template.
Once you have opened a template, you can close out of
PowerPoint. Do not save.
15. Creating/Inserting a New Slide:
Open Microsoft Office PowerPoint from the Desktop. (Leave
it open on the Blank Presentation.)
In the Slide Pane, make sure the slide is highlighted. (The
new slide will always come after the slide that you
Now click the Home tab.
In the Slides Group, click the bottom half of the New Slide
A drop-down list will appear. Select the slide layout that best
approximates the slide you want to create.
When you are done, close PowerPoint. Do not save.
16. Selecting a Different Layout
In case you mistakenly choose the wrong
layout for a slide:
On the Home tab, choose Layout in the Slides
A drop-down list will appear. Choose the layout
you originally wanted.
18. Types of View
Perfect for when you are entering or reading text.
You can find the Outline tab at the top of the Slide
Pane. The Slide tab is also at the top of the Slide
Slide Sorter View
This view is perfect for moving and deleting
slides. This view gives you a sense of whether
the different slides are consistent with one
another and how the whole presentation is
shaping up. (Slides are numbered so that you
19. Types of View, Cont.
Notes Page View
Perfect view for reading your speaker notes. You
can view notes you’ve written here or in the notes
Slide Show View
This is what you use for giving a presentation to
an audience. A single slide will fill the entire
20. Types of View, Cont.
The Master View
This view is perfect for creating consistent
presentations. These are the views that are
specifically made for formatting Slides, Handouts,
21. THE END
Next class is Tuesday, January 29th at 11AM.
We will be talking about hiding, displaying, and
moving slides, themes, and more.
Weverka, P. (2006). Office 2007 All-in-One
Desk Reference for Dummies. Hoboken, N.J. :