Document Archiving allow management of document, this application is bilingual customized and deliver to many companies in Kingdom of Saudi Arabia.

1. Document Archiving
System(DAS) with work
Flow

2. What is Documents Archiving
System
Archiving is the storage or preservation of information.
Organizations are converting paper documents to digital every
day, to increase the life span of documents.
DAS can be used to archive document files like through scanning
them and saving as images and saved other document related
details in Database.

3. Background
This application
developed using
.NET frame work 4.0
with asp.net.
Visual Studio
2010 is used as
Programming
Interface.
C# as front - end
SQL Server as
back - end

4. Features
1. Each Document will get a unique bar code which is used as document
number.
2.The file up-loader does not need to scan and then upload it in the system
separately. It will can scan and upload the document at the same time.
3.The up-loader can select the file or document source dynamically while
entering the details.
4. Secret/Confidential file option is embedded to maintain the confidential
documents/files.
5. Permitted user can view the file/document online and can also download
the file.

5. Features
6.Administrator will Have full control over the system and canView and
analyze the System Logs.
7.Administrator can reset the password for any user incase the user has
forgotten the password.
8. Efficient File/Document search is embedded to search for files and
documents within the system. Only privileged users will be able to search
the confidential documents.
9. Integrated backup system for scan documents.
10. Friendly GUI system.
11. User can download Multiple scan documents in single documents file.

6. Features
12.Searching the document is very easy and all the users can search the
permitted documents.
13.All Users can Download the Document in PDF format or can view it online in
browser as well.
14.The Data Entry user can forward the document with notes after uploading to
any other user for any permissions or official matters, and this document can be
sent to other user.
15.The Forwarded document will be Archived once the Document Flow is ended
and Document will be show to all other users then.
16.The user can track the Document forwarded and view the document flow
with all the notes.
17User can download Multiple scan document pages in single documents file in
PDF format.

7. How the process work?
• The user will Scan or upload the file into the system. Users with special
privileges can update or delete these files and their corresponding data.
• The User can also send/forward the document to other registered user to
take some actions and then Archive the document.
• Once the all the action needed is completed, the document will be archived
in the system which can be searched, modified or view at any time.

8. DocumentsStored physically
in filling cabinets.
Electronics Documents can be
View, search and download.
Scan a New Document and
save on server. or Update and
delete the existing one.
Documents are saved on Server.
These Documents can be
search, view, Update and Delete
at any Moment

9. Flow Chart

10. Benefits of Document Management
1. Improve staff productivity
2. Reduce costs associated with manual document
3. Promote sharing of knowledge and information
4. Enhance corporate transparency and governance
5. Download and Publish documents to CD, DVD.

11. Login Page English
Here User enter his login
details and able to access
the system after
authentication.

12. Login Page Arabic

13. Data UserView
Document
Upload a New
document
Attach a File to
New or Existing
Document
Update
Document
Download
Document
Manage Permission
for Each Document
Delete
Document

14. Data Entry Page English
• This is the default
page for Data Entry
Users.
• User can Select the
PDF file from his
computer or scan it
using scanner.
• The User will enter the
Document Details and
then either archive it
or forward it to some
other user.
• User can also select
the users and sections
permitted to view this
document

15. Data Entry Page Arabic

16. Documents Page English
• This page contains
the list of all the
permitted
documents for the
user.
• Here user can also
make quick search
within the list.
• User can view and
download all the
attachments in the
document.

17. Documents Page Arabic

18. Work Flow Page English
• This is the default page for
workflow which shows the Un-
Archived documents only.
• Here user can respond to the
workflow request.
• User can also see the notes by
other user attached to the
workflow.
• User can see and download the
document.
• User can also track the
workflow status.
• User can also filter the
documents using quick search.

19. Work Flow Page Arabic

20. Document Search English
• This is the Search page
for all the Archived
documents.
• Here user can search
the document, view
the document and
download the
document.

21. Document Search Arabic

22. Administrator
Search confidential files.
Create new user login.
View system logs.
Add/update/delete the sections.
Download documents
Update login details.
Reset user passwords.

23. Admin Home Page English
• This is the Default
Page for
Administrator.
• Here theAdmin can
see the total number
of documents
archived and total
attachments.
• HereAdmin can also
see the Users created
and users blocked.
• Admin can change the
Documents saving
path and the Backup
Destination path.
• Admin can also
change Document
Scanning settings

24. Admin Home Page Arabic

25. Admin Logs English
• This is the page
which shows the
logs generated for
the system.
• It shows what user
did what action like
logged in, when
archived, when and
what deleted etc.

26. Admin Logs Arabic

27. END OF PRESENTATION
Thank you for your time.