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Give them those things in a clear, easily understandable way…
Libsys 7 to koha
Libsys 7 to KohaData Migration , Customization & Implementationof Open Source ILMSCHAITANYA PRATAPSINGHMASTER OF COMPUTERAPPLICATIONS,SOUTH ASIAN UNIVERSITY, NEWDELHI
ABOUT THE ORGANIZATION National Institute of Science Communication andInformation Resources (NISCAIR), located at New Delhi, India, is one of the premier information science institutes in India under the umbrella of CSIR (Council of Scientific and Industrial Research) that comprise 38 other labs/institutes of different disciplines spread across the country. NISCAIR came into existence on 30 September 2002 with the merger of National Institute of ScienceCommunication (NISCOM) and Indian NationalScientific Documentation Centre (INSDOC). Both NISCOM and INSDOC, the two premier institutes of the Council of Scientific and Industrial Research (CSIR), were devoted to dissemination and documentation of S&T information, respectively.
PROJECT STRUCTURECSIR has proposed to develop a CSIR wide knowledge gateway that will have the following modulesCSIR-Cloud Capacity and Capability Building: CSIR Open Source Cloud ComputingInfrastructure and Open Source Software Technology Solution CellCSIR-Cat CSIR Distributed Library/Virtualized Union OPAC of CSIR Holdings,using Z39.50 protocol & Open Source Integrated Library ManagementSoftwareCSIR-Trend Multi-dimensional Analysis System (MDAS) - Extended informationaccess for enabling excellence
OBJECTIVE OF CSIR-CAT To Implement Open Source Integrated Library System software Koha at the place of proprietary software which are already in use. To do federated search in Koha for distributed libraries i.e. 39 National Libraries of India.
NEED OF KOHA The open source software solutions are very cost effective as compared to proprietary software solutions this initiative will also boost-up the movement of open source in India and thus the millions of Rupees can be saved on software. Libsys- Rs. 4,50,000 They charge Rs. 10,000 on each arrival. You have to purchase different modules otherwise it will not work.
CSIR-CATThings to be done in CSIR-CAT Koha Customization & Implementation Migration of data from Libsys 7.0 to Koha OPAC Customization
WHY CSIR-CAT?1. Reduction of cost of ownership of ILMS 2. Networking of CSIR KRCs3. Implementation of uniform & international standard across all CSIR KRCs like MARC 21, Z39.50 so that data can be migrated to any other format4. Avoid vendor locking for ILMS by using open source software5. Increase in efficiency for Information Scientists due to reduced classification efforts of knowledge managers/ information scientists by importing/sharing catalogues from each other or from other online sources like library of congress6. Optimum utilization/sharing of information resources through ILL available in KRCs7. Avoid duplication of resources like books, monographs, reports, thesis, standards, patents, etc among CSIR KRC
SYSTEM ARCHITECTURECSIR-CATData Migration Federated Search
ISSUES WITH LIBSYS 1. There is no support from LibSys as it paid service2. All modules are not purchased3. Export / import module is not working4. Libsys 7.0 stores data in RDBMS but NPL library do not have access to database management system which is placed in IT Division5. Only information available is terms of reports which are available in text files6. In text files, regional language data is not directly readable7. No information is available in public how it has been stored8. OPAC module is not operational
HOW DATA HAS BEEN MIGRATEDFROM LIBSYS7 TO KOHA?1. Generated multiple text report files with different filelds. Accession number is printed in all the files to join them latter on. It took three days because connection was too slow2. Converted these text files to excel3. Removed headers, footers and blank rows through macro4. Converted these files in RDBMS tables
CONT…5. Processed records through program to make proper rows (data got printed in multiple rows so it was concatenated)6. joined all the processed tables7. converted back to excel8. koha need .mrc files therefore “MarcEdit tool” was used which took excel file generated at step 7 as input
DATA COLLECTION MODEL1. Bibliographic Record2. Authority Record3. Patron Record4. Serial Record5. Acquisition Record6. Circulation Record
PROBLEM AND SOLUTION WHILEFETCHING THE DATA OF LIBSYS 7.0 As the existing software does not provide import/exportfeature, but it does provide report generation to a file.During this process we took the output as a text file coveringall the fields in the catalogue such as, Title; authors; edition; place of publication; publisher name; year; pagination; ISBN; class number; book number; accession number;
DATA CLEANING Generated multiple reports with differentcolumns, Trimmed the extra space between the words, Deleted all blank lines Wrote a program to bring multi-line text to singleline, If title was distributed in 3 lines then weconverted that multi-line to single line
FORMATTING OF THE TEXT FILE Figure 1. Original text file (accession number, title and authorfield).
Figure 2: Original text file (accession number, edition, publisherlocation,publisher name and year of publishing).
PROBLEM IN TEXT FILEN-Number of blank lines are present, data shown is having slash todistinguish author and title but in some records we don’t have slash also
SOLUTION :In order to solve this we wrote macro’s for1. Deleting blank lines2. Deleting page numbers3. Bringing the record in a Single Line withcorrect Access number
MACRO FOR DELETING BLANKROWS Sub DeleteBlankRows() This macro deletes all rows on the active worksheet that have no value in column D. Dim iRow As Long Dim LastRow As Long LastRow = ActiveSheet.UsedRange.Rows.Count +ActiveSheet.UsedRange.Row - 1 For iRow = LastRow To 1 Step -1 If Cells(iRow, 1) = "" And Cells(iRow, 2) = "" And Cells(iRow, 3) = "" AndCells(iRow, 4) = "" And Cells(iRow, 5) = "" Then Rows(iRow).Delete If Cells(iRow, 1) <> "" And Cells(iRow, 2) = "" And Cells(iRow, 3) = "" AndCells(iRow, 4) = "" And Cells(iRow, 5) = "" Then Rows(iRow).Delete Next iRow End Sub
MERGING INTO EXCELFigure 3: Multiple spreadsheets merged to form a single spreadsheet(control number, accession number/barcode, title, author, isbn,publishing location, class number, publisher name andpagination).
MRK STRUCTURE FOR SINGLERECORD=LDR 00421nam a2200193Ia 45e0=001 1=003 CSIR-NISTADS=008130228s9999xx0000undd=040 $aCSIR-NISTADS$cCSIR-NISTADS=100 $aBrown, Michael Barratt=245 $aEconomics of Imperialism=260 $aLondon=260 $bPenguin=300 $a380=500 $a1=850 $aCSIR-NISTADS=902 $a335.412, BRO=942 $cBK=952 $p1
CONVERT .MRK FILE TO .MRC Convert .mrk file into raw Marc format that canbe directly imported into Koha. For this again open MarcEdit and Select MARCTools. Next Select MarcMaker to convert .mrk fileinto .mrc format. Locate your input file and name your output file.Then Click Execute.
ABOUT KOHA Koha is an integrated library system (ILS) It was the first open source ILS. Koha was created in 1999 by Katipo Communications for the Horowhenua Library Trust in New Zealand. The first installation went live in January of 2000.
KOHA SCRIPT We have made a script to install koha on CentOS, which makes it easy to install and saves time and effort.
OPAC CONFIGURATION Decide how you want your OPAC to look andwhat content you want on the main page. Create a library branded stylesheet using CSS. Create a custom XSLT stylesheet to change theway search results and bibliographic recordsappear in the OPAC. Define OPAC system preferences. Set up your cron jobs.
PROBLEM WITH Z39.501. Implementation not easy2. Does not scale well (if nodes > 100)3. Network bandwidth4. Z39.50 implementation at client(“Origin’) end5. Time Consuming6. Slow Processing7. All Servers should be on.
CONCLUSION & FUTUREWORK Data from proprietary software migrated to Koha. Barcode Scanner will be attached. Now Union catalogue for distributed libraries will bemade by using oai-pmh protocol and harvester forfederated searching. Using harvester, data can be converted back to marcfor implementing Z39.50 protocol in koha forimporting records from distributed libraries.