1. That’s what we do!

2. Order to Cash | Professional Services
Risk Credt Limit Cash
eBilling Collections Disputes ePayment
Assessment calculation Application
Professional Services
Consultancy
Project Management
Software Implementation
Training
Temporary Support

3. Order to Cash | Software Solutions
Risk Credt Limit Cash
eBilling Collections Disputes ePayment
Assesment calculation Application
Professional Services
Software Solutions
e-Invoicing
Reporting

4. Our references
Professional Leasing Logistics Manufacturing Chemicals
Services

5. Solution Design eInvoicing
Source data Doc creation Distribution
Email Fax Post
Storage
Reporting
Hosting

6. Global Picture eInvoicing
EXTERNAL SYSTEM EXTERNAL
recipient
Email Cloud
eInvoicing
Storage
Letters HTTP
&
Fax
HTTP
FTP Customer
VFS
PostNL
FTP
FTP
invoice
ZIPs watched watched
folder folder
result invoice
XML XML + Ad IMG

7. Main Events eInvoicing
VFS
create
XML
A
eInvoicing system
PDFs created
and ready for email
sending clicked
B E batch job for
processing
batch job results from
C email
for sending TNT
PostNL
D I
fax
F H batch job for
batch job for gathering results
sending to and sending back
final recipient G to einvoicing
H system
letter

8. System logical building blocks
incoming processing outgoing
- decision flow
- PDF creation - send by email
- receive input (XML) - send to 3rd party for
- digital signature transmission (mail, fax)
- storage

9. Receiving input
INCOMING

10. XML
• ERP sends XML
– FTP folder
– 1 XML = 1 invoice
– XML rules = XSD (tbd)
– XML contains exhaustive information
• System picks up & starts processing

11. Advertising image
• ERP/CMS sends image
– FTP folder
– Image must follow strict rules (tbd)
• System picks up & starts processing
• On failure:
– Failure email sent
– Image stored in ‘failed’ folder on FTP

12. Main business logic for invoice handling
PROCESSING

13. Decision Rules - new invoice
• Simple:
– Input XML states chosen transport method
• Email
• Letter
• Fax

14. Decision Rules - retries
• if last transmission type is ‘email’ and transmission
status is ‘timeout’
– if previous retries for email > 1, then try again
– else:
• if fax number available: try fax
• else if postal address available: try letter
• if last transmission type is ‘fax’ and transmission
status is ‘failed’
– if previous retries for fax > 1, then try again
– else:
• if postal address available: try letter
• if no postal address available: set invoice status to
‘unsuccessful’

15. PDF creation
• Template
– # template with custom variations
– Template languages: dutch, flemish, english, french,
….
– Free space for advertising image
• PDF creation
– Merge XML data with template
– Include advertising image

16. Certification

17. Storage
• Long term storage provided

18. Sending of invoices
OUTGOING

19. Email
• Create email with download link to the invoice
• Listen for clicks
– Update status
– Return invoice PDF
• Follow up on clicks
– No click after X days? Update status.

20. Letter/fax
• PDF concatenation
• Send PDFs to PostNL (1 batch, zipped)
• Listen for result XML from PostNL, update
status

21. Visual follow-up
REPORTING

22. Login
• Basic login screen
• Minimal number of fixed users created at setup
time

23. Search
• Search invoices on
– Invoice number
– Customer name
– Delivery status
– Current transmission method

24. Results
• List of matching invoices
– With general invoice information
– Possibility to download invoice PDF
• Per invoice, show list of transmissions
– Previous transmissions
– Current transmission attempts

26. Contact us
Sven Bruggeman | Managing Partner Bert Jans | Solution Consultant eInvoicing
Veldkant 33A De Molen 23
2550 Kontich 3994 DA Houten
Belgium The Netherlands
e : sven.bruggeman@icredit.be e: bert.jans@icredit.be
m: +32 495272756 m: +32 475209950
t : +32 3 4 513667 t : +32 3 4 513667
f : +32 3 4 508039 f : +32 3 4 508039
http://www.icredit.be
Connected to Receivables