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How to Automate Candidate Workflows Using Integration

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"Talent acquisition depends on complex workflow and interaction between multiple platforms like Job boards, ATSs, Recruitment marketing solutions, MSP platforms, Background checks, Onboarding, to name a few. Keeping data across these platforms in sync is manually impossible. If systems are not integrated, organizations can lose opportunity to attract and hire the right talent in time.

In this webinar, our speakers Maheshkumar Kharade, AGM – Technology, and Shweta Kulkarni, Vice President – Projects, will discuss integration scenarios between different talent acquisition solutions for automating candidate workflows. We will showcase an integration between ATS platform and a reference check application. The session will also highlight challenges and complexity of integrations and provide tips to overcome some these challenges.
During this HRTech Integration Masterclass webinar, you will understand:

- The need for integration between ATS/HRIS platforms and other supporting platforms in the Recruitment domain
- Walkthrough of integration between ATS/HRIS and Reference check platform
- Common challenges faced and the approach to overcome these issues

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How to Automate Candidate Workflows Using Integration

  1. 1. © 2020 Harbinger Systems | www.harbinger-systems.com How to Automate Candidate Workflows Using Integration
  2. 2. © 2020 Harbinger Systems | www.harbinger-systems.com 2 1. We will begin the session shortly. Once the session starts, if you cannot hear the audio: • Ensure you have selected the right speaker for audio output. • Test your speaker to ensure it is working fine from the “Audio Settings” option on the lower left corner of your screen. • If necessary, dial in using phone. Dial-in numbers available at: https://zoom.us/u/accCHpImAk 2. All attendees will be on mute by default, please raise your hand if you have a query, or post it in the chat window 3. A recording shall be made available to all attendees within a few days 4. Questions can be posed through the Q&A panel • Moderators will try and attend to all questions during the session • Any unanswered questions during the session shall be answered via a follow-up email Housekeeping
  3. 3. © 2020 Harbinger Systems | www.harbinger-systems.com How to Automate Candidate Workflows Using Integration
  4. 4. © 2020 Harbinger Systems | www.harbinger-systems.com HRTech Integration Masterclass - Recap
  5. 5. © 2020 Harbinger Systems | www.harbinger-systems.com 5 Speaker Introduction Shweta Kulkarni Vice President – Projects Maheshkumar Kharade AGM – Technology Harbinger Systems
  6. 6. © 2020 Harbinger Systems | www.harbinger-systems.com Candidate Recruitment - Integration Need  Job Boards, VMS  Social Media  Employee Referral  Job Boards  Career Sites  Writing Assistance  LinkedIn  Career Sites  Employee Referral  Resume Parser  Chatbot  AI Services  Assessment Apps  Tech  Culture Fit  Video Interview  Background Check  Reference Check HIRING PROCESS 08 07 04 03 02 01 02 - SOURCING 04 - SCREENING 08 - ONBOARD 01 - JOB POST 03 - APPLICATION 05 - EVALUATION 05 06 06 - VERIFICATION 07 - OFFER  Onboarding App  Training  Core HRIS  Payroll  Document Management  E-Sign
  7. 7. © 2020 Harbinger Systems | www.harbinger-systems.com 7 Poll • Which category do you fall in? • ATS/HRIS Platform Provider • External services or Platform Provider • User of ATS/HRIS/External Services • Other
  8. 8. © 2020 Harbinger Systems | www.harbinger-systems.com Integration for External Services and Platforms Integration for ATS/HRIS Vendor Candidate Recruitment - Integration Scenarios
  9. 9. © 2020 Harbinger Systems | www.harbinger-systems.com Integration – External Services and Platform Angle Need to integrate with different ATS and HRIS platforms • Standalone ATS • Industry specific ATS • HRIS with ATS module Integration Model • P2P Connector • Turn key Common Challenges • Number of different platforms to integrate with • Driven by customer demand • Time to add new integration • Sandbox access Background Check Service iCMS Taleo Workday UltiPro
  10. 10. © 2020 Harbinger Systems | www.harbinger-systems.com Integration - ATS/HRIS Provider Angle Need to support all kinds of application integration • Candidate Relationship Management • Job boards • Assessment platforms • Interview platforms • Background/Reference checks • Onboarding Integration Model • Open API • Marketplace Common Challenges • Variation in data requirement • Data privacy regulation and compliance ATS / HRIS Job Boards Assessment Background Check Onboarding
  11. 11. © 2020 Harbinger Systems | www.harbinger-systems.com Case Study: Integration of Reference Check Platform Integration of external platform with ATS/HRIS
  12. 12. © 2020 Harbinger Systems | www.harbinger-systems.com 12 Lets first hear it from our customer
  13. 13. © 2020 Harbinger Systems | www.harbinger-systems.com Recruiter • Create Candidate • Track Progress • Track Event Updates Candidate • Add reference • Send Surveys Reference • Accept request • Answer Surveys • Submit Form • eSign if needed Applicant Tracking Systems (ATS) APIs Create Candidate Send Events - Reference Added - Result Submitted etc. Solution Overview
  14. 14. © 2020 Harbinger Systems | www.harbinger-systems.com Dashboard – Reference Check Platform
  15. 15. © 2020 Harbinger Systems | www.harbinger-systems.com ATS View – After Integration
  16. 16. © 2020 Harbinger Systems | www.harbinger-systems.com ATS View – Interim Updates
  17. 17. © 2020 Harbinger Systems | www.harbinger-systems.com Connector Configuration
  18. 18. © 2020 Harbinger Systems | www.harbinger-systems.com Best Practices Selection of right Integration model Modular connector architecture Light middleware approach API and Schema mapping abilities Configurability and reusability Extendable API design
  19. 19. © 2020 Harbinger Systems | www.harbinger-systems.com 19 Thank you! We invite you to attend the next webinar in our ‘HRTech Integration Master Class’ How to Expand Your Recruitment Database with Job Board Integration Date and Time: 10 AM Pacific, July 1, 2020 Register Now using a link provided in the chat window! OR Write to us on hsinfo@harbingergroup.com Q&A

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