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Project management presentation
- 13. Gantt chart for multiple project tracking
- 15. PERT/CPM Chart
- 16. Planned vs. Actual Budget
- 17. Bar Graphs to Display . . .
- 18. Flow charts . . .
- 20. Spreadsheets . . .
Editor's Notes
- THE GOOD THE FAST THE CHEAP
- Key elements here --- TIME, RESOURCES ($), and QUALITY Will return to these many times
- Engage resources: People -- team Funds -- raise them? Have them? Equipment, supplies -- might include the project management tools Progressive decision making Not all the answers are available at the beginning -- it unfolds Need management and structure to facilitate timely decision making
- More about this in a few minutes -- methods, tools, techniques FLEXIBLE!!!
- What can go wrong? Don’t waste time “borrowing trouble” . . . Be realistic Plan, schedule, control and adjust - - - How will you celebrate??? Plan the party early.
- Objectives : What are we doing, for whom, by when, how? Be clear about this -- others may have different sense of the goals. Examples? Time: Schedules are important -- use tools to assist you to visualize Costs: In the public sector this becomes prominent -- unfortunately Communications: With/to those actually doing the project, those enduring the project and ???? (your family, the media, other libraries, professional literature) Project manager as hunter/gatherer of information Human resources : Personality and the ability to motivate people -- Get project team to commit to goals and objectives -- need to understand Alignment of team members with project goal -- move in same direction Team building, communication, conflict management Quality: Understand definitions, gages, measurements for quality & articulate it. Specification writing --- ? Examples ?
- If you are engaged in a project or need to manage a particularly difficult or complex project there are tools that can help you get an understanding of techniques, processes and pitfalls! Use them.
- Time estimates: Optimistic -- estimate of the minimum time an activity will take -- unusual good luck and “everything goes right the first time” Most likely -- estimate of the normal time, a realistic expectation based on averages Pessimistic -- maximum time -- unusual bad luck and whatever can go wrong does -- but not to include catastrophic events such as fire, strikes, floods, earthquakes, etc. PERT - presentation of tasks, events, and activities on a network in sequential form with time estimates and concurrent activities visualized with synchronization of goals and deadlines -- event oriented -- provides starting & finishing times/points CPM - critical path method -- activity oriented -- estimates duration of the activity Don’t plan in more detail than you can manage
- A good project manager * must be able to imagine -- to see what might be rather than only what is * must be able to define the what the project is and why * must be able to plan, to schedule and track resources * must be able to actually manage it happening -- including control --- what might that mean? * must be able to complete things -- how complete? When is it done? * must be able to celebrate!!!