World Class organizations capture workload distribution across multiple project and programs to identify capacity gaps and review the most efficient process for managing capacity. During this webinar I will discuss how to:
• Create a pull resource planning process
• Develop a systematic capacity process
• Implemented a principles resource center decision framework
To learn more: http://developingaculturethatworks.com/
BCE24 | Virtual Brand Ambassadors: Making Brands Personal - John Meulemans
Making the most of your constrained resources optimizing resource allocation using project portfolio management
1. Principles of Execution
Making The Most of Your
Constrained Resources
Optimizing Resource Allocation
Using Project Portfolio
Management
2. Two Sides of the Same Coin
Deliberate and Emergent Resource Allocation Strategy
3. Sure, I can do that as well!
Implementation of
Current Strategy
Emergent
Strategy
Funded
Projects
Allocated
Resources
Product
Processes
New
Services
New
Opportunities,
innovation or
demands
Deliberate
Strategy
4. Gerald’s Background
Gerald Leonard is currently
the President & CEO of Principles
of Execution, a Strategic Project
Portfolio Management and IT
Governance consulting firm based
in the Metro Washington, DC area.
19 years as an IT Project
Management consultant and
earned the PMP, MCSE, MCTS,
CQIA, ITILv3 and COBIT 4.1
Certifications
Acquired certifications in PM and
BI from the University of California,
Berkeley, as well as an Executive
Leadership Certification from
Cornell University.
Where can you learn more?
5. What is Portfolio Management?
Portfolio Management is a capability
that enables organizations to
analyze, select and manage a
collection of project investments that
are aligned with your company’s
goals and objectives within a data
driven decision making framework.
Portfolio Management also
coordinates the acceptance,
approval, postponement, rejection
or cancelation of a project which will
not realize the proposed benefits or
the corporation’s strategic
outcomes.
The Corpus Callosum of the Organization
10. Optimization of Resource
“Finding an alternative with the most cost effective or
highest achievable performance under the
given constraints, by maximizing desired factors and
minimizing undesired ones. In
comparison, maximization means trying to attain the
highest or maximum result or outcome without regard to
cost or expense. Practice of optimization is restricted by
the lack of full information, and the lack of time to evaluate
what information is available.”
http://www.businessdictionary.com/definition/optimization.html
“Resource-constrained environment [are] fancy
Pentagon words that mean there isn't enough money
(resources) to go around.”
Gen. John W Vessey
11. Resource Capacity Sourcing Plan
Developed over a defined
planning horizon.
Internal and external head
count is projected.
Details how project staff will be
obtained.
Establishes required roles,
skills and timing of workforce
change
Provides cost for executing the
sourcing plan.
Based on the demands and
aligned with the organization’s
strategic objectives.
18. Allocate Funding and Resources by
Project CategoriesHow many
projects in
each category
do we have the
capacity to
execute?
The system
must limit the
number of
projects based
on capacity to
execute.
19. Only Reallocate Resources with
Similar Categories
Implementation of Current
Strategy
Emergent
Strategy
Funded
Projects
Allocated
Resources
Product
Processes
New
Services
New
Opportunities,
innovation or
demands
Deliberate
Strategy
Transform 10% Grow 30% Run 60%
Enforce a discipline decision making process
21. Practical Resource Allocation and
Optimization
Requires that:
There is a shared vision for the organization’s strategy,
goals and objectives
Multi-tasking will be reduced and resources operate on
a limited number of projects that will deliver the greatest
value.
Constrained resources are identified and elevated.
Buffers are provided to account for variability in the
environment.
25. Where Should You Start?
Resource
Inventory
Resource Fit
Prioritize Resource
Allocation
Resource
Optimization
• Roles
• Skills
• Capability
• Competence
• Constraints
• Capacity
• Balance
• Recalibration
How do you get there?
29. Principles of Execution, LLC
Gerald J. Leonard
PMP, MCTS, CQIA, ITIL, COBIT
President/CEO
Gerald@Principlesofexecution.com
http://www.principlesofexecution.com
Building the foundation for effective execution to increase your organization’s productivity!