SharePoint Saturday Redmond 2013

1. • “5 Inspiring Reasons to Manage Projects on
SharePoint”
• Gina Montgomery – VP, Business Development Acuvate Software

2. Hi, I’m Gina!
Gina Montgomery, VP, Business Development
Gina Montgomery is the Vice President of Business
Development for North America. She is a SharePoint Evangelist
and subject matter expert in architecting SharePoint solutions.
Gina brings expertise in helping organizations maximize their
I.T. investments. Her focus has been on strategy, project
planning, analysis, best practices in software licensing, and
implementing successful business solutions. Gina is responsible
for Acuvate's New Business Development and Partner Alliances
in North America.
Twitter: @ginammontgomery
Blog: www.ginamontgomery.com
Email: gina.montgomery@acuvate.com
• SharePoint
Saturday St. Louis
• SharePoint
Saturday Richmond
• SharePoint
Saturday D.C.
• SharePoint
Saturday L.A.
• SharePoint
Saturday Silicon
Valley
• SharePoint
Saturday Redmond
• SharePoint
Saturday Omaha
• SharePoint
Saturday Dallas Ft.
Worth

3. Netherlands
UK
India
USA
Who are we?
Global company, local presence
200+ clients worldwide
Strong Microsoft focus
KansasCity
New York City
The Hague
Slough
Hyderabad
Bangalore
Pune
Gurgaon
Member of
MS Solution
Board, 1
among 45
in the world
Winner of
Solution
Partner of
the Year
2011
Featured in
MS Video
Case
Studies
during WPC
Awards & Recognitions

4. Our Focus
Adoption
Integration
Productivity
SharePoint
Horton works
Hadoop
Power Pivot
Big Data
Azure
Office 365
Cloud
HTML5
Windows
Phone
Win-8 App
for SAP
Mobility
DQS
Data Mining
BI Dashboards
Business Intelligence

5. Incentive Calculator
Easily configurable, incentive
calculation engine for rolling
out incentive programmes
and pay-outs.
Intranet in a Box
Full Intranet with pick and
choose features available
for on premise and Office
365 based SharePoint
intranet.
CIO Cockpit
Comprehensive Dashboard
to assist the CIO in his day to
day activities and also
facilitate strategic thinking.
Idea Management
To foster a culture of ideation
and innovation. Let all the
ideas flow through the funnel
and see the logical
conclusion.
Product Comparator
Visually appealing tool to
facilitate customers get a
feel of the product and
compare their features with
other units.
Project Workspace
Project workspace is a
SharePoint based
Collaboration solution for
project teams to collaborate
better among themselves.
DQS
Data de-duplication and
cleansing services and
ensuring that correct data is
fed into ERP with the right
governance in place.
CXO Dashboard
A Silverlight based
dashboard, providing
extremely powerful data
visualization to senior
executives of the company.
Sentiment Analysis
Get a better understanding
of sentiments, emotions,
moods, and perform opinion
analysis using our Big Data
solution
15+ Ready-to-deploy solutions 90+ Components 200+ Enterprise success stories
Our Approach

6. Our SharePoint
Adoption
Methodology
- Prebuilt templates
- Checklists & Questionnaires
- Blueprint & Roadmap definition
- Technical tools & apps
- Governance
- Change Management

7. 180+ Microsoft technical consultants certified in SharePoint,
SQL BI, Azure and System Center.
Global Team of certified Architects, Business Analysts,
Project Managers, Developers, DBA, UX, Test & Administrators.
Office 365 Fast Track Deployment Partner
Azure Circle Partner
Cloud Accelerate Partner
Cloud Deployment Partner
Our Team

8. Tweet It!... I dare you!
@ginaMmontgomery is making us go social
with #SharePoint 2013 at #SPSRED
Follow @AcuvateSoftware for more updates

9. Today’s Goals
• Take a look at some of today’s challenges in PM
• Learn about a project management journey
• Have a look at the demonstrations that address
these challenges and the pm journey.

10. Today
• We work in a project-driven environment
• Certain abilities are necessary
• Coordination of various projects and spread
teams
• Strategic decision making based upon project
progress
• Communication of Project Information
We are still wasting time and money depending on Excel
spreadsheets, email, and other manual processes

11. What makes a Project run?
Communication
Planning
Monitoring

12. Challenges
Publishing plan to entire team and keeping it updated
Tracking Plan versus Actual in terms of burn rate, budget and time
Milestones are project tools that allow pm’s to determine whether a
project is on schedule or not
Identifying and tracking project Risks and mitigation plans for those risks
Effective project status reporting measures in place will create a
focused team
Manage scope changes during the project – Change Management
Track and Resolve issues on time
Manage resources across multiple projects based on availability and skill

13. Project Management Journey
Excel, Word,
File Shares,
Email
SharePoint
Project
Server
Simple to use and get
started.
Works great for smaller
localized teams.
No special training
required
Provides great capabilities
for managing your project
Works for local and
distributed teams
Similar to using MS Word
and Excel.
Portfolio Management
Advanced PM functionality
Knowledge of MS Project

14. Your 5 Inspiring
Reasons to manage
projects on
#SharePoint 2013

15. 1

16. Improved Interface for Project Teams
• Timeline for milestone tracking
• Project Summary
• Project tasks list – ability to define sub-tasks in-
line, etc
• Supports multiple browsers and mobile devices

17. demo

18. 2

19. Improved Project Team Collaboration
• Social collaboration – newsfeeds, hashtagging, following,
etc
• Project Doc. Libraries
• Shared notebook
• Team mailbox

20. demo

21. 3

22. Enhanced Productivity
• Task aggregation and management
• Mysite
• Drag and drop
• Rich text preview
• Search on hashtags, #sp2013 , etc
• Ribbon – project server verbage is similar,

23. demo

24. 4

25. Reporting and Tracking Capabilities
• Scorecards – OOTB capability
• Change Management Tracking
• Issue Tracking
• Risk Register /Mitigation Planning
• Projects roll up dashboard – multiple KPI’s

26. demo

27. 5

28. Improved Integration With MS Project/Outlook
• Syncing tasks with MSP
• Making changes in the plan that will reflect back into
SP
• Ability to look at resource loading and allocation
MSP
• Synchronization of Outlook with tasks is also a
productivity enhancement on SharePoint 2013. It
adds tasks directly to your Exchange server which
allows you to manage them from all of your devices.
In SharePoint 2010, if you synced your tasks with
Outlook you only saw them on that given device

29. demo

30. Conclusion
• Many organizations today are still managing
projects on Excel and through email.
• The next step in the Project Management
journey is SharePoint.
• It is a much easier transition into full blown
Project Server should your organization
mature to that level.

33. But wait…
• What about SharePoint 2010?!

36. Gina Montgomery
VP Business Development
gina.montgomery@acuvate.com, 913-217-0211
Abhishek Shanbhag
VP Business Solutions
abhishek@acuvate.com, 347-971-7080
Ron Clampitt
Strategic Account Executive
ron.clampitt@acuvate.com, 816-914-7023
Thank You!
Contact Us…
Visit www.ACUVATE.com for more info