Fundamentals of Project Management

Fundamentals of Project Management
Fundamentals of Project Management Instructor: Fouad Ghoneim, PMP® PMI, IEEE PES & IEEE Member
Project Management Overview • What is a project? • What is project management? • What is project success? • What factors determine project success? • How to be project management professional ?
What is a project…? The easiest way to determine whether an event is a project is to ask yourself these questions: Does the event have a definitive objective? Does the event have a definitive beginning? Does the event have a duration in which various activities occur? Does the event have a definitive ending?
When a task... 1.Has a unique product, service, or result. 2.Has a definitive begin, duration, and ending time. Project is a temporary endeavor undertaken to create a unique product, service, or result. What is a project…?
Project or Not…? Task: Product a water-proof mobile phone For that they put together a group of research analyst. After research, research analyst group came up with unique design for the mobile – what they executed was a Project. With the design blueprint, mobile manufacturing unit started assembling all parts and produced mobiles each day – this is called as Operations.
What is project management…? • Project management is applying knowledge, skills, tools, and techniques to project activities to complete the requirements of the project.
 Don’t forget These keys: What is project management…?
• Project management is accomplished through the appropriate application and integration of the 47 logically grouped project management processes, which are categorized into five Process Groups. These five Process Groups are: 1) Initiating. 2) Planning. 3) Executing. 4) Monitoring and Controlling. 5) Closing. What is project management…?
Project Management Process Groups Initiating Process Group: Those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase. Planning Process Group: Those processes required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the project was undertaken to achieve. Executing Process Group: Those processes performed to complete the work defined in the project management plan to satisfy the project specifications. Monitoring and Controlling Process Group: Those processes required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes. Closing Process Group: Those processes performed to finalize all activities across all Process Groups to formally close the project or phase.
Definition of project success  A project can only be successful if the success criteria were defined upfront.  We can the project to define success across three tiers: 1. Project completion success: Are we on time, budget, on scope, and quality…? 2. Product/service success: Which product or service delivered is deemed successful…? 3. Business success: Which the product delivered brings value to the overall organization…?
Project Success Factors Strategic Leadership. Performance Culture. Clear Authority and Responsibility. Managed Risk. Embedded Ethics and Values. Transparency. Shared Ownership. Engaged Stakeholders.
How to be project management professional …?
Project Management Professional  PMP® (Project Management Professional): is the most important industry-recognized certification for project managers. You can find PMPs leading projects in nearly every country and, unlike other certifications that focus on a particular geography or domain, the PMP® is truly global. PRINCE2® (PRojects IN Controlled Environments): is a process-based approach for project management providing an easily tailored and scalable method for the management of all types of projects. The method is the de-facto standard for project management in the UK and is practiced worldwide.
 AgilePM®: aims to address the needs of those working in a project-focused environment who want to be agile. The focus of agile project management is on developing solutions incrementally enabling project teams to react effectively to changing requirements, whilst empowering project personnel and encouraging increased collaboration and ownership.  Certified Scrum Professional® (CSP): Certified Scrum Professionals have demonstrated experience, documented training, and proven knowledge in the art of Scrum. CSPs challenge their Scrum teams to improve the way Scrum and other Agile methods are implemented for every project. Project Management Professional
Portfolios, Program & Project Portfolio: refers to a collection of projects, programs, sub-portfolios, and operations managed as a group to achieve strategic objectives. Program: Programs are grouped within a portfolio and are comprised of subprograms, projects, or other work that are managed in a coordinated fashion in support of the portfolio. Project: is a temporary endeavor undertaken to create a unique product, service, or result.
Portfolios, Program & Project Portfolios Programs Project • Sub-Portfolios • Programs • Projects • Sub-Programs • Projects
Project Manager & Project Management Office Project Manager: is the person assigned by the performing organization to lead the team that is responsible for achieving the project objectives. Project Management Office (PMO): is a management structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools, and techniques. The responsibilities of a PMO can range from providing project management support functions to actually being responsible for the direct management of one or more projects.
Project Management Office Authority Supportive: provide a consultative role to projects by supplying templates, best practices, training, access to information and lessons learned from other projects. This type of PMO serves as a project repository. The degree of control provided by the PMO is low. Controlling: Controlling PMOs provide support and require compliance through various means. Compliance may involve adopting project management frameworks or methodologies, using specific templates, forms and tools, or conformance to governance. The degree of control provided by the PMO is moderate. Directive. Directive PMOs take control of the projects by directly managing the projects. The degree of control provided by the PMO is high.
Project Management, Operations Management, and Organizational Strategy Relationship o Operations management is responsible for overseeing, directing, and controlling business operations. Operations evolve to support the day-to-day business, and are necessary to achieve strategic and tactical goals of the business. o Though temporary in nature, projects can help achieve the organizational goals when they are aligned with the organization's strategy. Organizations sometimes change their operations, products, or systems by creating strategic business initiatives that are developed and implemented through projects.
Any Questions…???
References  Project Management Body of Knowledge (PMBOK® Guide).  Project Management For Dummies, 3rd Edition.  Project Management for Engineering, Business and Technology  Project Management a Managerial Approach 7th Edition  www.pmi.org  www.apmg-international.com  www.scrumalliance.org  http://www.projectmanagement.com
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