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Program Design, Monitoring and Evaluation USAID/Vietnam Informal Training January, 2004
Overview of Training ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Elements of a Program Implementation and Monitoring Assessment Program Design Evaluation
Elements of a Program Implementation and Monitoring Assessment Program Design Evaluation
Needs Assessment Basics ,[object Object],[object Object],[object Object],[object Object]
Needs Assessment Basics ,[object Object],[object Object],[object Object],[object Object],[object Object]
Phases of Needs Assessment ,[object Object],[object Object],[object Object],[object Object],Brainstorm
Phases of Needs Assessment ,[object Object],[object Object],[object Object],[object Object],Brainstorm Assess Available Data
Phases of Needs Assessment ,[object Object],[object Object],Brainstorm Assess Available Data Develop Questions
Phases of Needs Assessment ,[object Object],[object Object],[object Object],Brainstorm Assess Available Data Develop Questions Identify Target Population
Phases of Needs Assessment ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Brainstorm Assess Available Data Develop Questions Identify Target Population Choose Method
Phases of Needs Assessment ,[object Object],[object Object],[object Object],[object Object],Brainstorm Assess Available Data Develop Questions Identify Target Population Choose Method Draft Survey
Phases of Needs Assessment ,[object Object],[object Object],[object Object],[object Object],Brainstorm Assess Available Data Develop Questions Identify Target Population Choose Method Draft Survey Implement
Needs Assessment Tools ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Needs Assessment Tools ,[object Object],[object Object],[object Object],[object Object],[object Object]
Needs Assessment Tools ,[object Object],[object Object],[object Object],[object Object],[object Object]
Needs Assessment Tools ,[object Object],[object Object],[object Object],[object Object],[object Object]
Needs Assessment Tools ,[object Object],[object Object],[object Object],[object Object],[object Object]
Needs Assessment Tools ,[object Object],[object Object],[object Object],[object Object],[object Object]
Additional Resources for Assessment Tools ,[object Object],[object Object],[object Object],[object Object]
Program Design ,[object Object],[object Object],[object Object],[object Object]
Causal Pathway Framework Impact Impact Change in the health, social, economic status of the population of interest
Causal Pathway Framework Impact Effect Effect Change in the knowledge, attitudes, skills, behavior of the population of interest
Causal Pathway Framework Impact Effect Outputs Outputs Products and services that  must be in place for the effects and impact to occur
Causal Pathway Framework Impact Effect Outputs Activities Activities Either technical activity or support required to produce the outputs
Causal Pathway Framework Impact Effect Outputs Activities Inputs Inputs Resources needed to  support the activities
Causal Pathway Framework Impact Effect Outputs Activities Inputs Design direction Causal Hypothesis This  set of inputs and activities will result in  these  products and services (outputs), which will  lead to  these  changes in the population, which will contribute to the desired impact.
 
Sample Causal Pathway for Service Delivery Program Impact Effects Activities Inputs Outputs Activities Outputs Health, social, economic  status Knowledge Attitudes Behavior Activity: Deliver services Output: Good quality services available Activity: Provide education, counseling Output: Good  education,  counseling available Activity: Supplies & logistics Output: Adequate supplies Activity: Training Output: Skilled workers Activity: Super vision Output: Better, motivated workers Staff Sites $$$ Techn Expert
Where does Evaluation fit? Impact Effect Outputs Activities Inputs Evaluation
A good planning tool  can help us ... ,[object Object],[object Object],[object Object],[object Object],[object Object]
Program Design:  Key Issues USAID/Vietnam Informal Training January, 2004
Before you consider Monitoring and Evaluating… ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Before you consider Implementing… ,[object Object],[object Object],[object Object],[object Object]
Before you consider Implementing… ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Program Design:  Exercise 1: Designing your own Causal Pathway
Sample Causal Pathway for Service Delivery Program Impact Effects Activities Inputs Outputs Activities Outputs $60,000 3 International Staff Members – full-time Training Resources Overhead for 1 in-country staff clinic Design Focused Training Materials for Midwives Prepare Training Agenda and schedule for 10 midwives Training Manuals for midwives Training agenda Train 10 midwives on life saving skills Prepare placement and work schedule  for midwives in 5 local district clinics 10 Trained Midwives in LSS  Liaise with 5 local district clinics Increased access to midwifery services for families living in marginalized communities Increased use of clinical services Increased number of women with attended births Liaison with 5 district clinics Placement for 10 trained midwives with work schedule  Reduced Maternal Mortality Reduced Infant Mortality Higher quality of life
The Causal Pathway:  Monitoring and Evaluation USAID/Vietnam Informal Training January, 2004
Monitoring and Evaluation ,[object Object],[object Object]
Monitoring and Evaluation: Why Do It? ,[object Object],[object Object],[object Object],[object Object],[object Object]
Causal Pathway Framework Impact Effect Outputs Activities Inputs Design   direction Implementation, monitoring   and evaluation direction
Causal Pathway Framework Impact Effect Outputs Activities Inputs Were   inputs available, adequate, timely?  Were activities  performed on schedule? Were outputs produced? Were they of acceptable  quality? Were effects observed? Was impact achieved?
Measurement ,[object Object],[object Object],[object Object]
Where measurement falls short…. ,[object Object],[object Object],[object Object]
Measuring Outputs ,[object Object],[object Object]
Formulation of an Indicator ,[object Object],[object Object],[object Object],[object Object],[object Object]
Output Indicators:  Examples: ,[object Object],[object Object],[object Object],[object Object],Train outreach staff Outreach staff  trained
Output Indicators:  Examples: ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Train outreach staff Well-trained  outreach staff
Output Indicators:  Examples: ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Train outreach staff Skilled outreach  staff in field sites
Output Indicators ... ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Measuring Effects ,[object Object],[object Object]
Formulation of an Indicator ,[object Object],[object Object],[object Object],[object Object],[object Object]
Formulation of an Indicator ,[object Object],[object Object],[object Object],[object Object]
Effect Indicators …   ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Measuring Impact ,[object Object],[object Object]
Formulation of an Indicator ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Impact Indicators …   ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Should We Use Standard Indicators? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Good indicators are … ,[object Object],[object Object],[object Object]
Good indicators are …  ,[object Object],[object Object],[object Object]
Good indicators are … ,[object Object],[object Object],[object Object],[object Object],[object Object]
Good indicators are … ,[object Object],[object Object],[object Object]
Data Collection Methods ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Choose Indicators for your  Project Causal Pathway that ... ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Monitoring and Evaluation: Examples of Indicators
How are these indicators different? ,[object Object],[object Object],[object Object],[object Object],[object Object],or or ,[object Object],[object Object],or ,[object Object],or
Sample indicators for …  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],Activities Reports from Provincial Government and NGOs % of registered businesses successfully adhering to disability employment law Implementation of national level disability employment law Reports from Government and NGOs Employment rate among people with disabilities Increased employment among people with disabilities Reports from Government, NGOs and the World Bank Poverty rate among people with disabilities The socioeconomic status of people with disabilities is increased Program monitoring reports Law is approved Assist government with the development of the disability employment law Expected Results/Outputs Project Objective  Impact Risks Source of Verification Indicator
Other Resources ,[object Object],[object Object]
Program Design:  Exercise 2: Designing Indicators for your Causal Pathway
Program Design: Evaluation USAID/Vietnam Informal Training January, 2004
Program Evaluation This introduction to Evaluation is designed for staff who assist in program design. Following are some general principles and issues that are important to consider in the  program design  phase.
Program Evaluation ,[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],Program Evaluation
Program Evaluation ,[object Object],[object Object],[object Object]
Some Key Focal Areas for a Program Evaluation include….  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Remember… ,[object Object],[object Object]
Steps in planning and management of an Evaluation ,[object Object],[object Object],[object Object],[object Object],3. Conduct the evaluation ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],2. Plan the evaluation ,[object Object],1. Clarify/agree on the need for the evaluation
Steps in planning and management of an Evaluation ,[object Object],[object Object],[object Object],[object Object],[object Object],5. Disseminate the Evaluation report ,[object Object],[object Object],[object Object],4. Draft evaluation report
Who should be the Evaluator? ,[object Object],[object Object]
Internal vs. External Evaluations ,[object Object],[object Object]
Internal and External Evaluation ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Internal and External Evaluation ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Program Design:  Transforming a Program Framework into a Proposal USAID/Vietnam Informal Training January, 2004
From Causal Pathway to Proposal… ,[object Object]
Elements of a Professional Proposal ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Elements of a Professional Proposal ,[object Object],[object Object],[object Object],[object Object],[object Object]
Elements of a Professional Proposal ,[object Object],[object Object],[object Object]
Elements of a Professional Proposal ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Elements of a Professional Proposal ,[object Object],[object Object],Objectives = Impact/Effects Results/Outputs = Outputs Proposal Causal Pathway Activities = Activities Who/what/where? = Inputs
Elements of a Professional Proposal ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Program Timeline X X Activity 2.1 X X Activity 2.2 X Evaluation X X X Monitoring Reporting Expected Result 2 X X X Activity 1.2 X X X Activity 1.1 Expected Result 1 Month 6 Month 5 Month 4 Month 3 Month 2 Month 1 Year 1
[object Object],[object Object],Activities Reports from Provincial Government and NGOs % of registered businesses successfully adhering to disability employment law Implementation of national level disability employment law Reports from Government and NGOs Employment rate among people with disabilities Increased employment among people with disabilities Reports from Government, NGOs and the World Bank Poverty rate among people with disabilities The socioeconomic status of people with disabilities is increased Program monitoring reports Law is approved Assist government with the development of the disability employment law Expected Results/Outputs Project Objective  Impact Risks Source of Verification Indicator
Elements of a Professional Proposal ,[object Object],[object Object],[object Object],Director Rehab Coordinator Administrative Assistant Outreach Coordinator Technician Secretary Driver Technician
Elements of a Professional Proposal ,[object Object],[object Object],[object Object],3,000 6,000 1,500 1,500 1,500 1,500 12 500 / month Secretary 142,000 24,000 48,000 60,000 Total 60,000 30,000 30,000 12 5000 / month Country Director 48,000 24,000 24,000 24 2000 / month Program Manager 139,000 Subtotal - Personnel 24,000 12,000 12,000 24 1000 / month Program Assistant 2. Personnel - Local 1. Personnel - International Total USAID Other USAID Other USAID Units Cost per unit Category Year 2 Year 1
Elements of a Professional Proposal ,[object Object],[object Object],[object Object],[object Object],[object Object]
The End

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Full Program Design

  • 1. Program Design, Monitoring and Evaluation USAID/Vietnam Informal Training January, 2004
  • 2.
  • 3. Elements of a Program Implementation and Monitoring Assessment Program Design Evaluation
  • 4. Elements of a Program Implementation and Monitoring Assessment Program Design Evaluation
  • 5.
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  • 22. Causal Pathway Framework Impact Impact Change in the health, social, economic status of the population of interest
  • 23. Causal Pathway Framework Impact Effect Effect Change in the knowledge, attitudes, skills, behavior of the population of interest
  • 24. Causal Pathway Framework Impact Effect Outputs Outputs Products and services that must be in place for the effects and impact to occur
  • 25. Causal Pathway Framework Impact Effect Outputs Activities Activities Either technical activity or support required to produce the outputs
  • 26. Causal Pathway Framework Impact Effect Outputs Activities Inputs Inputs Resources needed to support the activities
  • 27. Causal Pathway Framework Impact Effect Outputs Activities Inputs Design direction Causal Hypothesis This set of inputs and activities will result in these products and services (outputs), which will lead to these changes in the population, which will contribute to the desired impact.
  • 28.  
  • 29. Sample Causal Pathway for Service Delivery Program Impact Effects Activities Inputs Outputs Activities Outputs Health, social, economic status Knowledge Attitudes Behavior Activity: Deliver services Output: Good quality services available Activity: Provide education, counseling Output: Good education, counseling available Activity: Supplies & logistics Output: Adequate supplies Activity: Training Output: Skilled workers Activity: Super vision Output: Better, motivated workers Staff Sites $$$ Techn Expert
  • 30. Where does Evaluation fit? Impact Effect Outputs Activities Inputs Evaluation
  • 31.
  • 32. Program Design: Key Issues USAID/Vietnam Informal Training January, 2004
  • 33.
  • 34.
  • 35.
  • 36. Program Design: Exercise 1: Designing your own Causal Pathway
  • 37. Sample Causal Pathway for Service Delivery Program Impact Effects Activities Inputs Outputs Activities Outputs $60,000 3 International Staff Members – full-time Training Resources Overhead for 1 in-country staff clinic Design Focused Training Materials for Midwives Prepare Training Agenda and schedule for 10 midwives Training Manuals for midwives Training agenda Train 10 midwives on life saving skills Prepare placement and work schedule for midwives in 5 local district clinics 10 Trained Midwives in LSS Liaise with 5 local district clinics Increased access to midwifery services for families living in marginalized communities Increased use of clinical services Increased number of women with attended births Liaison with 5 district clinics Placement for 10 trained midwives with work schedule Reduced Maternal Mortality Reduced Infant Mortality Higher quality of life
  • 38. The Causal Pathway: Monitoring and Evaluation USAID/Vietnam Informal Training January, 2004
  • 39.
  • 40.
  • 41. Causal Pathway Framework Impact Effect Outputs Activities Inputs Design direction Implementation, monitoring and evaluation direction
  • 42. Causal Pathway Framework Impact Effect Outputs Activities Inputs Were inputs available, adequate, timely? Were activities performed on schedule? Were outputs produced? Were they of acceptable quality? Were effects observed? Was impact achieved?
  • 43.
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  • 64.
  • 65. Monitoring and Evaluation: Examples of Indicators
  • 66.
  • 67.
  • 68.
  • 69.
  • 70. Program Design: Exercise 2: Designing Indicators for your Causal Pathway
  • 71. Program Design: Evaluation USAID/Vietnam Informal Training January, 2004
  • 72. Program Evaluation This introduction to Evaluation is designed for staff who assist in program design. Following are some general principles and issues that are important to consider in the program design phase.
  • 73.
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  • 77.
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  • 84. Program Design: Transforming a Program Framework into a Proposal USAID/Vietnam Informal Training January, 2004
  • 85.
  • 86.
  • 87.
  • 88.
  • 89.
  • 90.
  • 91.
  • 92. Program Timeline X X Activity 2.1 X X Activity 2.2 X Evaluation X X X Monitoring Reporting Expected Result 2 X X X Activity 1.2 X X X Activity 1.1 Expected Result 1 Month 6 Month 5 Month 4 Month 3 Month 2 Month 1 Year 1
  • 93.
  • 94.
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  • 96.