The document provides guidance on writing effective cover letters. It lists 13 tips, such as addressing the letter personally, focusing on skills that match the job requirements, keeping the letter to one page or less, and suggesting next steps like following up. It also provides an example cover letter that addresses the recipient by name, refers to the advertised position, highlights relevant experience, and requests an interview.

1. COVER LETTER
Khos-Od

2. Contents
Objectives
Tips and suggestions
Getting Noticed
How to Write Covering
Letter
For example

3. Objectives
Upon successful ,students
will be able to create an
effective cover letter outlining
their interest in applying for a
position/college/internship/sch
olarship utilizing proper
business letter format.

4. Tips and suggestions
Your cover letter is
potential employer’s first
impression of you and can
be the most vital part of the
application packet .

5. A well written letter entices the
employer to read your
resume .A poorly constructed
cover letter may doom your
resume to the “No Need to
Read” pile .It is important to
highlight your skills ,knowledge
and experience .

6. Effective cover letters must
convey a sense of purpose and
project enthusiasm .A “form”
cover letter rarely does this
.Researching the employer
,college or scholarship prior to
writing the cover letter will give
you the opportunity to
effectively personalize your
letter.

7. 1. Always include a cover letter
when mailing your resume .A
letter of introduction will prove
useful when applying to
colleges .It may act as the
basis for a college essay or it
may be a useful addition to an
application packet.

8. 2. Unless the advertisement
specifies “no phone calls
please” and the name is not
given in the ad ,find out the
name and title of the individual
who will be receiving your letter
.Make sure you spell the name
properly and get the proper
abbreviation (Mr.,Mrs.,Ms.)

9. 3. Do not use “form” letters or
photocopies .Personalize
each letter .If possible
,explain why you want to
work for the organization or
attend the school.

10. 4. Use a proper business
format for you letters.
5. Make sure the letter is
PERFECT ! Spelling
,punctuation ,and grammar
count .Have someone
proofread the letter before
mailing it.

11. 6. Create the letter on a
computer word processing
program(Microsoft Word
,WordPerfect ,etc) and use a
laser printer ,if possible.

12. 7. Utilize a one inch margin on
all 4 sides .This white space
draws the reader to the body
of the letter.
8. In the opening paragraph
,tell the reader the purpose
of the letter.

13. 9. Use “I” statements and action
verbs when describing your
experience.
10. Get to the point! Employers
do not have the time to read
lengthy letters. A cover letter
should never exceed one page.

14. 11. Focus on the specific
skills and interests you
possess that you can offer
the employer or college.
Concentrate on skills which
match the advertised
employment qualifications or
the desired program of

15. Stress what you can do for
the company or college, not
what the company or college
can do for you. Sound
upbeat and confident. Sell
yourself!

16. 12. Don’t mention salary
expectation unless the
advertisement specifically
requests it. In that case, the
best strategy is to give a
range.

17. 13. End by thanking the
reader and stating that you
look forward to meeting with
them. Make a specific
suggestion for the next step
of the process and follow up
as promised.

18. Getting Noticed
• Show interest
• Clearup problem
areas
• Put yourself forward

19. • Give a reason for
applying
• Flatterthem-but
carefully
• Don’t grovel
• Don’t repeat the CV

20. Keep it short .One side
of A4 is quite sufficient.
You don’t need 2
pages ,and many
recruiters won’t reach that
much anyway.

21. How to Write Covering
Letter
The basics of any
covering letter are the
same as any other
important letter .

22. Just bear in mind the
importance of this particular
letter: if you get it right ,you
might get a CV looked at that
wouldn’t otherwise have been
.If you get it wrong ,you may
stop your excellent CV from
being considered.

23. • Include yourname
,address and contact
numbers
• Address personally

24. • Follow instructions
If an advertisement says write to
a particular person ,do it .If it says
quote a reference ,quote it in the
title of your letter .Some
organizations may have
recruitment policies that disqualify
anyone not following the
instructions given ,so follow the
instructions!

25. • Choose a good title
If there is a reference to
be quoted ,use the job
title and the reference.

26. • Make it obvious
Put the title in bold ,
underlining if it looks right
.The recruiter may have
several different vacancies
and needs to see quickly
which you are applying for .

27. • Be professional
Use good quality paper
and neat typeface .If
sending an e-mail
application ,keep it
businesslike.

28. • Stickto the point
The letter is to introduce
the main thing-your CV .It
should never be longer
than one side of paper.

29. • Avoid gimmicks
Coloured paper ,fancy
lettering ,gold signatures,
etc. May all get you noticed,
but for the wrong reasons.
Remember the basics-white
or cream paper only.

30. • Write well
Get help if necessary.
Short words ,short
sentences ,short
paragraphs ,good
English. Avoid jargon.

31. • Referto the CV
After all ,the idea is to
get them to read it.

32. For example
Barry Wild,
P.O. Box 317
Independence,
IA 50644-0317
Phone: (319)334-2196.
Date

33. Mr. Allan Bobby,
Quality Director,
Florida Diagnostics,
1 East Main Street
County Courthouse
Marshalltown, IA 50158-4915
Phone: (641)754-6330
Fax: (641)754-6321

34. Dear Mr. Allan Bobby,
Please permit me to apply
for the position of Quality
Engineer, as advertised in
the Marshalltown Globe on
Monday, June 27th.

35. I worked as a Quality
Engineer in the Medical
Device Sector for a period of
five years. I gained broad
experience in the
manufacture of cardiac
products such as catheters
and stents used in
Angioplasty procedures.

36. Added to my experience, I
have completed additional
Quality Courses, which have
benefited me greatly in terms
of problem solving
techniques. These coursed
helped me to acquire
knowledge on current FDA
requirements.

37. I have enclosed my resume
and will contact you within the
next two days for an interview
at a mutually convenient time. If
you are in need of clarification
on any information prior to that,
please contact me at the above
telephone numbers.

38. Thank you in advance, I
look forward to meeting
you soon.
Sincerely,
Barry Wild

39. Thank you