Sharepoint 2010 overview - what it is and what it can do

1. Presenter:
Faisal Masood, PMP, CCNA, MCSE
Softvative Inc
2011

2. SharePoint 2010
SharePoint 2010
What it Is?
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3. SharePoint Product History
 First SharePoint product was
released in 2001
 Followed by releases in 2003,
2007 and 2010
 SharePoint 2010 Foundation is
free product (SQL / windows
licensing applies)
 SharePoint 2010 Server is
licensed product (Server + User
CALs)
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4. SharePoint 2010 Editions
 Sharepoint 2010 Foundation*
 SharePoint 2010 Server Std
 SharePoint 2010 Server Entp
 SharePoint Online
 Fast Search Server 2010 for SP
 Search Server Express 2010*
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5. SharePoint 2010 Editions ..Cont
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6. SharePoint Technology
 Windows Server 2008 X64 bit
 SQL Server 2008 / 2005 X 64
 IIS 7 web server
 .Net Framework 3.5 SP1
 Browser, Office Applications
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7. SharePoint Web Strategy
 Intranet
 Internal Employees
 Extranet
 Board Members
 Partners
 Internet
 External Web Users
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8. What is SharePoint
 Allows intranet portal functionality

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(extranet & internet) with SITES
Can be used for Enterprise Social
Media COMMUNITIES
A web based platform to organize,
share and collaborate CONTENT
information among users
Allows to SEARCH for information
Offers Business Intelligence
INSIGHTS
Allows to assemble and connect to
information using COMPOSITES
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9. SharePoint Core Features
Sites
Lists
Libraries
Web Parts
Pages
Alerts
Versioning
Security
Metadata
Workflow
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10. SharePoint Foundation 2010
Business Connectivity
Services
External Lists
Workflow
SharePoint Designer
Visual Studio
API Enhancements
REST/ATOM/RSS
Ribbon UI
SharePoint Workspace
SharePoint Mobile
Office Client
Office Web App Integration
Standards Support
Blogs and Wikis
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11. SharePoint Server 2010
Business Connectivity Services
External Lists
Workflow
SharePoint Designer
Visual Studio
API Enhancements
REST/ATOM/RSS
PerformancePoint Services
Excel Services
Chart Web Part
Visio Services
Web Analytics
SQL Server Integration
PowerPivot
Social Relevance
Phonetic Search
Navigation
FAST Integration
Enhanced
Pipeline
Ribbon UI
SharePoint Workspace
SharePoint Mobile
Office Client
Office Web App Integration
Standards Support
Tagging, Tag Cloud,
Ratings
Social Bookmarking
Blogs and Wikis
My Sites
Activity Feeds
Profiles and Expertise
Org Browser
Enterprise Content Types
Metadata and Navigation
Document Sets
Multi-stage Disposition
Audio and Video Content
Types
Remote Blob Storage
List Enhancements
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12. 1. SharePoint Sites
Ribbon UI
SharePoint Workspace
SharePoint Mobile
Office Client
Office Web App Integration
Standards Support
 Sites allow to organize and manage

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information for group of users, teams,
departments or companies
Easy site editing and theming
Office Ribbon UI for faster adoption
Read/Write web access
Collaboration across boundaries
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13. 2. SharePoint Communities
Tagging, Tag Cloud, Ratings
Social Bookmarking
Blogs and Wikis
My Sites
Activity Feeds
Profiles and Expertise
Org Browser
 Ability to access expertise and interact

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with people across the company
Promotes Sharing
Find better answers faster via user
feedback
Connecting user through profiles
Work with peers online or offline
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14. 3. SharePoint Contents
 Content can be any digital asset valuable for


Enterprise Content Types
Metadata and Navigation
Document Sets
Multi-stage Disposition
Audio and Video Content
Types
Remote Blob Storage
List Enhancements




the company
SharePoint facilitates the creation, review,
publication and disposal of contents
Content can be in any form including web
page, office documents, images or videos
Fast discovery using metadata and tagging
Records Management and legal retentions
Enterprise-wide taxonomies and
folksonomies
Less storage and bandwidth for office &
binary contents
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15. 4. SharePoint Search
 Reality: People spend more time in
Social Relevance
Phonetic Search
Navigation
FAST Integration
Enhanced Pipeline
searching for relevant information than
working with it in most organization
without enterprise search system
 It is critical that people can quickly and
easily locate relevant content across
SharePoint sites, external systems and data
sources like file shares, web sites and LOB
applications
 Rich results-navigators for shorter search
time
 Support for 400+ content types and 85
languages
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16. 5. SharePoint Insights
 Information workers need the ability to not

PerformancePoint Services
Excel Services
Chart Web Part
Visio Services
Web Analytics
SQL Server Integration
PowerPivot
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only rapidly deliver and share information
that is critical to the success of the business
but also to turn raw data into actionable
conclusions and to drive business results
through sharing data-driven analysis
Advanced Analysis with Excel Services
Rich data visualization and easy sharing
Incorporate LOB data into data analysis
Compelling dashboards using Performance
Point to drive business results
Drive accountability with scorecards
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17. 6. SharePoint Composites
 Business users need the ability to quickly
Business Connectivity Services
External Lists
Workflow
SharePoint Designer
Visual Studio
API Enhancements
REST/ATOM/RSS




create customized solutions without
involving IT in each request. At the same
time, the IT needs the capability to empower
business users to create these applications
while ensuring the environment’s stability
Enhanced toolset for end-user solutions
Process automation and data validation with
forms
Visio Services integration for data
visualizations
Business Connectivity Services for LOB data
exchange
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18. SharePoint 2010
SharePoint 2010
What it can do?
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19. What Sharepoint can do
Common Scenario
SharePoint Solution
1
Network shares, local shared folders to share
documents
Use Document Libraries within sites to
organize documents
2
I’ve a office file MyDoc. To create versions, I do
save as MyDoc V1, MyDoc V2, V3 and … Vn
Turn on versioning in a document library or
list and let SharePoint create versions every
time someone makes a change
3
Who changed my critical documents?
Review the Last Modified and Last
Modified by columns for document(s) in a
view
4
I saved my document to folder-A and after
server migration I can’t find it?
Use SharePoint Search to locate it.
Setup Document ID feature and find
document by Doc ID
5
One of my department user modified the
policy document. He didn’t sent it to me for
approval!
Enable Content Approval on a library / list so
the change is approved by Owner / Approver
before it shows up to others
Use workflows to automate business
processes
6
I’ve to work with hundreds of resources. Its
difficult to track their PTO!
Use Calendar feature in a site and have team
members track their PTO in it
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20. What Sharepoint can do …Contd
Common Scenario
SharePoint Solution
7
I work with too many office documents. It is
difficult for me to track updates to those
documents!
Setup Alerts at Document Library / List or
item level. Subscribe to RSS feed of list /
library or site and use a RSS Reader like IE or
Outlook
8
I’m in HR and don’t know what benefit
options most people picked. I’ll send email to
all Staff and compile the results myself
Create a SharePoint survey with questions
and choice options. Let the staff fill the form.
SharePoint will give you the responses and
reports
9
The procedure document is too complex to
follow and update
Create a Wiki site and manage the guide,
instructional manual or FAQ type of
information there
10
My good ideas are not getting to other people
Create a blog site and start writing important
blog posts there.
11
It is difficult to manage a large team. Too
many communication channels
Use Team Site to manage tasks, discussions
and other information. Use Alert / RSS
12
I don’t know whether my department
documents are valuable to others!
View Site Analytics to see how your data is
being used, when and by who
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21. What Sharepoint can do …Contd
Common Scenario
SharePoint Solution
13
I prepared a departmental presentation of
40MB. I’ll send it to 30 department people by
attaching it in my email. [40 MB x 30 copies
= 1200 MB or 1.2 GB]
Upload your document in your SharePoint site
and send the link to the Sharepoint document
in your email [40 MB x 1 copy = 40 MB]
14
I’ve lots of data in my excel sheet
Use SharePoint List to create, manage, update
and share the data
15
My medium size company is building a new
intranet. We don’t know much about web
technologies
Use SharePoint as intranet, departmental or
divisional portal
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22. Contact
Contact Softvative Inc for services on SharePoint, MS Project Server EPM /
PPM, PMO Setup, SharePoint BI, Virtualization and IS Network
Management.
Email: contact@softvative.com
Website: http://www.softvative.com
Phone: 1-952-466-6048
Trainings: http://Learn.softvative.com
Products: http://www.softvative.net
Knowledge Portal: http://www.epmadmin.com
* SharePoint 2010 is a Microsoft product
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