1.
Using Zoom
How to put your boom boom in the zoom room

2.
ABOUT
• As of you may or may not know we have zoom video conferencing for free
through cccconfer.org. You might ask what is zoom & how does it help me ?
• https://www.ccsf.edu/en/employee-services/technology-services2/zoom-
conferencing.html
• Zoom is a cloud based meeting service. It unifies cloud video conferencing,
simple online meetings, and group messaging into one easy-to-use
platform. Zoom promotes its product with a basic “3-in-1 cloud meeting”
structure.
• This structure refers to the combination of
• 1) a mobile device.
• 2) a computer.
• 3) a conference room.

3.
Why Zoom is the Best
• Zoom v. Google Hangout v. Skype
• Google Hangouts only allows up to 10 devices/connections (no conference
room systems). Zoom 200 max for meeting or 3,000 for webinars.
• Zoom has flexible Global audio conferencing built in
• Unlike Skype, Zoom can give remote control to a participant along with
annotation tools (drawing, highlighting, adding symbols etc. etc.)
• Gallery view vs. active speaker on all platforms.
• Recording to the cloud or locally is available in Zoom to share later with
attendees
• File is mp4 format

4.
Sign Up (CCSFers)
• CCSF has an account through ConferZoom.
• Zoom has been adopted by many institutions including CSU & UC wide systems.
• Setting up a Zoom meeting is quite simple. You may begin the process
directly from CCCConfer website http://www.conferzoom.org/ by
choosing “Sign Up”
• Using your CCSF sign in allows you to use the an expanded plan beyond the
free version (meetings that exceed 40 mins, 200+ participants etc).
• .You can start a meeting immediately (with or without video) or schedule it
for a later time.
• Slide show on signing up:
https://www.ccsf.edu/dam/ccsf/documents/ITSDocuments/Zoom%20acco
unt%20setup.pdf

5.
Get Started Now – High Volume of Requests
• You have successfully submitted a request for a ConferZoom account,
final approval may take up to 72 hours due to the high volume of
requests.
• Any questions? contact us
• Slide show on signing up:
https://www.ccsf.edu/dam/ccsf/documents/ITSDocuments/Zoom%2
0account%20setup.pdf

6.
Download The Software
https://zoom.us/download

7.
How to Schedule and Host a Meeting
• Launch the App from your applications Folder.

8.
How to Schedule and Host a Meeting
• You can schedule a meeting in advance or
launch one right away.
• Scheduling is ALWAYS the best way so users
know ahead of time where to click to join the
meeting.
• Choose ”Schedule”
• To meet right away choose “new meeting”
• To join an existing meeting in progress choose
“join”
• If you simply want to record yourself using
zoom choose “new meeting”
• More specifics:
https://www.ccsf.edu/dam/ccsf/documents/I
TSDocuments/CCSF%20-
%20How%20to%20host%20a%20zoom%20m
eeting%20desktop%20clientv1.pdf

9.
How to Schedule and Host a Meeting
• Once you have schedules a meeting you’ll be
asked if you want to save it in your calendar.
• You’ll also be given text instructions.
• Erika Gentry is inviting you to a scheduled
Zoom meeting.
• Topic: Erika & Stephanie Zoom Meeting
• Time: Mar 19, 2020 11:00 AM Pacific Time (US
and Canada)
• Join from PC, Mac, Linux, iOS or Android:
https://cccconfer.zoom.us/j/438205399
• Or iPhone one-tap (US Toll):
+16699006833,438205399# or
+13462487799,438205399#
• Copy these instructions and share them with
your attendees.

10.
Before the Meeting
• Tips Before Your Meeting
• Ensure there is good light on your
face
• Wear a microphone if possible
• Rehearse your presentation
• Clean up your desktop if you’re going
to share your screen
• Close your door away from external
noise
• Set up a ”virtual background”
• Zoom.us – Preferences – virtual
background
• You can also add your photo to your
account (do this online at zoom.com)
to use when your video isn’t showing.

11.
Before the Meeting
• Launch Zoom and
set up your
preferences on the
bottom option bar.
• Best practice is to
MUTE attendees
when they join.
• Unmute yourself
• Turn on Video

12.
The Day of Your Meeting
• Launch zoom
• Click on the link generated by
Zoom for your meeting.
• Ie: Join from PC, Mac, Linux, iOS or
Android:
https://cccconfer.zoom.us/j/4382053
99
• Ask attendees to mute
• They can unmute when they want to
speak.
• To record the meeting choose the
“record button”

13.
Recording of the Meeting
• Your recording will live
in the zoom “cloud”
and you’ll get an email
with a link after the
meeting.
• You’ll be able to log in
and see it with auto
closed captioning
• You’ll also be able to
download it for archival
keeping or for posting
in your CANVAS
classroom.

14.
Sharing Your Screen in a Meeting
• To screen share choose the
screen share button. Or
Meeting-Start Share
• Select the Screen you’d like to
share. And confirm “share”.

15.
Sharing Your Screen in a Meeting
• You are now hosting the meeting
with shared screen enabled.
• When the meeting adjourned,
select “More” from the Zoom
toolbar and End Meeting.
• Useful links:
• •Zoom’s Joining & Starting FAQ:
https://support.zoom.us/hc/en-
us/sections/201728913-
JoiningStarting
• •Zoom’s Scheduling FAQ:
https://support.zoom.us/hc/en-
us/sections/200461189-
Scheduling

16.
Recording of the Meeting
• Your recording will live
in the zoom “cloud”
and you’ll get an email
with a link after the
meeting.
• You’ll be able to log in
and see it with auto
closed captioning
• You’ll also be able to
download it for archival
keeping or for posting
in your CANVAS
classroom.

17.
Training Video from CA Community Colleges
• https://cccconfer.zoom.us/re
c/play/78IkcuGv-
Dw3G4Wd5ASDU_AoW47rKK
qs1ygf8vYPmRyyUnACYAGubr
EWZeSD0l_Ea5IPAh4u0roeFc
Hd?startTime=158342995000
0