The document discusses different time management strategies and methods. It begins by outlining 7 principles of effective time management, including not procrastinating, identifying distractions, and learning to say no. It then explains the Eisenhower Method, which distinguishes between urgent and important tasks. Finally, it describes the Getting Things Done (GTD) method, which involves collecting all tasks, processing and organizing them, reviewing lists daily and weekly, and taking action. The document provides an overview of these common time management strategies.

1. Effective Time
Management
Part 1- 7 principles of Time
Management?
Part 2- What is the "Eisenhower Method"
Part 3- What is "GTD"?
How does it work?
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2. Part 1- Time Management Principles 2
“It’s not enough to be busy, so are the ants. The
question is, what are we busy about?” Henry David
Thoreau
"You do not manage time, you manage your
activities, their outcome and your achievements."

3. Stressors & daily challenges:
1- Unclear objectives and priorities
2- Lack of organization and planning
3- Trying to please everybody
4- Constant interruptions
5- Permanent high stress level, chronic fatigue
6- Feeling to be under-water
Part 1- Time Management Principles 3
Did you
recognize
some of the
symptoms?

4. Time wasting culprits:
* Instant messaging/ email
* Long and frequent phone conversations
* Too much television or surfing othe web
* Poorly run, unprepared meetings
* Lack of organization: misfiled infos, cluttered work
space and home
Part 1- Time Management Principles 4
Typical time
wasters

5. 7 Basic principles
1- Do not procrastinate, it makes tomorrow just
harder
2- Learn to better anticipate how long each meeting
will take.
Is a major review meeting with your boss or
Customer done in an hour? If not, adjust the time
slot of the next meeting
3- Identify and monitor distractions as well as other
"time eaters"
Part 1- Time Management Principles 5

6. 7 Basic principles (continued)
4- Implement a systematic weekly process to review
what you can delegate or out-prioritize
5- Learn to say "no", improve your assertiveness
6- Clearly articulate your goals, break down into
weekly objectives and adjust your weekly schedule
accordingly
7- Be ready to adjust, accept and work around
change, do not fight it
Part 1- Time Management Principles 6

7. Part 1- Effective Time Management
by Bob Corcoran
7

8. Click on the screen

9. Part 2- Eisenhower Method 8
First strategy:
distinguish
between
urgency and
importance
Also called the
Eisenhower
method
Due now Due later
Important 1 2
Not important 3 4

10. Part 2- Eisenhower Method 9
First
strategy

11. Part 2- Eisenhower Method 10
First strategy: distinguish between urgency and importance
* Focus on quadrant 1, start by planning your week with all "1"
activities.
* Schedule then the 2 and 4.
Which tasks can be delegated?
* Do you really need to cover the "4"? Wat will happen if you do not?
Due now Due later
Important 1 2
Not important 3 4

12. Part 3- GTD 11
Second strategy:
Getting Things Done
Getting Things Done is a book by productivity
consultant David Allen that describes the
method/procedure that he created with the same
title name, often referred to simply as GTD.
GTD is based on storing, tracking and retrieving the information related to
the things that need to get done.

13. Part 3- GTD 12
Second strategy: Getting Things
Done
* If it’s on your mind, your mind is not
clear
* Organize reminders of your action plan
and free your brain from keeping track of
everything
* 6 perspectives:
1) Current actions
2) Current projects
3) Areas of responsibility
4) Yearly goals
5) year vision
6) Life goals
The basic GTD
process for
handling tasks
and activities:
1) Collect
2) Process
3) Organize
4) Review
5) Do

14. Part 3- GTD 13
On a weekly basis:
* Capture everything that you need to
track or remember or act on in what
Allen calls a 'bucket'
* Get everything out of your
head and into your collection device,
ready for processing
Basic GTD
process:
1) Collect
2) Process
3) Organize
4) Review
5) Do

15. Part 3- GTD 14
Basic GTD
process:
1) Collect
2) Process
3) Organize
4) Review
5) Do

16. Part 3- GTD 15
* Next actions - For every item requiring
your attention, decide
what is the next action that you can physically
take on it
* Projects - Every 'open loop' which requires
more than one physical action to achieve
becomes a 'project‘
* Waiting for - When you have delegated an
action to someone else or are waiting for some
external event before you can move a project
forward
* Someday/Maybe - things that you want to
do at some point, but not right now
Basic GTD
process:
1) Collect
2) Process
3) Organize
4) Review
5) Do

17. Part 3- GTD 16
* Review your lists of actions and reminders
them at least daily
At least weekly, review all your outstanding
actions, projects and 'waiting for' items
* Create a "tickler file" in order to
help refresh your memory
* At the end of each week, look back and
ask yourself:
what worked well?
What did not go as planned?
what lessons did I learn?
Capture your thoughts in a journal
Basic GTD
process:
1) Collect
2) Process
3) Organize
4) Review
5) Do

18. * Did you define your personal and professional goals?
* Do you know where how you are wasting time?
* Are you using effective time management tools? Planner, outlook, google
agenda/task
* Did you pick and applub your preferred method? Matrix, GTD or other
* Do you set weekly priorities and define a routine in your Ideal Week?
* Do you keep track of your progress and issues in a journal?
In Summary 17

19. Find out more about stressors and
effective stress management
techniques
Related Learning Modules 18
Increase your productivity
with "flow", a method
from Mihaly Csikszentmihalyi

20. Click on the screen

21. * wikipedia.com
* Heylighen, Francis; Vidal, Clément (December 2008). "Getting Things Done: The Science behind Stress-
Free Productivity". Long Range Planning: International Journal of Strategic Management 41 (6): 585-605.
doi:10.1016/j.lrp.2008.09.004. ISSN 0024-6301.
* Andrews, Robert (2005-07-12). "A new cult for the info age". Wired.com (Condé Nast). Retrieved 2010-03-
05.
* Robinson, Keith (2006-03-21). "Best of GTD". Lifehacker. Retrieved 2010-03-05.
* Hammersley, Ben (2005-09-28). "Meet the man who can bring order to your universe". The Guardian
(London: Guardian News and Media Limited). Retrieved 2010-03-05.
* Forrister, Kelly (2012-08-02). "Which list manager should I use for GTD?". GTD Times. The David Allen
Company.
* Allen, David (2001). Getting Things Done: The Art of Stress-Free Productivity. Penguin Books. ISBN 0-14-
200028-0.
* www.ulc.psu.edu/studyskills/time_management.html
*www.personal.psu.edu/faculty/c/s/csr4/How_To_Survive/Introduction.htm
* www.mindtools.com/pages/main/newMN_HTE.htm
* http://members.aol.com/rslts/tmmap.html
* www.studygs.net/schedule/
Sources and References 19

22. In the note section of this slide
Participant notes 20