X-TrackAmaze for Education World

more Simplicity, more ProductivityExcelSquare
X-TrackAmaze – for Education World
The Simpler Planning and Tracking Tool
This presentation is best viewed in Slide Show Mode

“X-TrackAmaze 07 is a superb and effortless tool for simple project
management. With straightforward documentation and intuitive
information management, X-TrackAmaze 07 easily surpasses the
array of templates, forms and shells people typically use to track
routine multi-step tasks and projects. And all with the familiar
excel interface – Brilliant!”
– Mike Ries, Management Consultant
2
"I am very impressed with X-TrackAmaze
product. Not only is it simple to use, but it
also has great built-in reporting…”
- Rich Russell, Director of Technical
Services, Kent Washington School District
Before We Begin…
www.excelsquare.com

Stakeholders in Education World
3www.excelsquare.com

Stakeholders in the Education World
4
Students School Staff (Teachers,
Administrators, Researchers…)
Management & Other
Connections in the eco-system
Before we look at how X-TrackAmaze suits the Education World, lets see who
are the typical stakeholders in the educational Institutes
Education Institutes usually have multiple stakeholders that include
Students, School Staff, School Management, District Authorities…
Now, let’s look at the connection between X-TrackAmaze and these different
stakeholders…
www.excelsquare.com

X-TrackAmaze – For Students

A Peek into the Future
For a little while, let’s fast-forward a few
years, from the student life…

Chasing the Dreams…
 A few years down the line, Students, chasing their dreams,
would have turned out to be…
 Entrepreneurs
 Professional Executives (and, targeting that coveted CXO role at some
point in life!)
 Teachers
 Scientists
 Doctors
 Journalists
 Researchers
 Innovators
 …
 …
 …many more
Entrepreneur
Teacher
Scientist
Doctor
Journalist
Researcher
Innovator
……

Critical Factors to Realize the Dreams
 Several critical factors influence this dream-to-reality path
 Knowledge
 Ability to apply knowledge to the real world
 Communication
 Managing Self
 Managing Others
 Managing Projects
 Discipline, Dedication…
 …
 …And of course, other factors that depend on the particular role that is
chosen
So, to realise their dreams for tomorrow, what is it that the Students
should focus on today,?

Boss
Peers
Your Team
Organization
Other External
Sources
Telephone
E-Mail
Typical Daily Issues in the Professional World
So Many Sources &
Channels of Tasks in today’s
World
What else will help in realising these dreams?
May be, an understanding of the daily scenario that this competitive world is already in?…Sample
this in today’s world…
My Tasks

Typical Daily Issues in the Professional World
The rush of tasks leads to…
 Too many tasks on one’s plate
 Tasks are missed, dropped or forgotten repeatedly
 Unclear picture of how many tasks are pending, how many are done, that
would have helped decide upon taking up new tasks
 Projects affected due to a combination of these, leading to delays, customer
dissatisfaction, management issues, pressure, financial losses…
 People always seem to carry that nagging feeling that their productivity can in
fact be much higher
 Tools to overcome these issues are found to be either too expensive or too
cumbersome or just don’t meet the need
 These issues often make one to wish for an intuitive and simple planning tool
to help overcome these problems…

So What is the Answer?
Here’s where X-TrackAmaze comes in…
So, how do we resolve some of these issues?
 X-TrackAmaze – It is in fact a proof that complex
problems don’t always need complex solutions, rather
they often just need….a stroke of simplicity

 Several critical factors influence this dream-to-reality
 Knowledge
 Communication
 Managing Self
 Managing Others
 …
chosen
Where does X-TrackAmaze fit in
To understand further, let’s look at the critical factors for success once
again…

 Several critical factors influence this dream-to-reality
 Knowledge
 Communication
 Managing Self
 Managing Others
 …
chosen
Where does X-TrackAmaze fit in
To understand further, let’s look at the critical factors for success once
again…
So, Where does X-TrackAmaze fit in here?
X-TrackAmaze helps in planning, tracking
and managing the umpteen number of
tasks that these professionals would have!
All, with a Simpler Interface!

Why would it appeal to the Students?
Now, Let’s all look at the possible constraints as well!
 Typically Students tend to resist using tools that
– Tend to be complex and cumbersome
– are not intuitive and straight forward
– require high learning curve
– take too much time and effort to manage
– are monotonous and lack the ability to engage the user
– create a big hole in their pockets!
 X-TrackAmaze easily counters these with
– simpler and intuitive in nature and concept
– a clean interface (and the fact that it is based on the ubiquitous Microsoft Excel, it just
takes a few minutes of ramp up for one to get used to the tool)
– minimal efforts needed to plan, track and manage the plan (the entire status
management uses just 2 letters!)
– color indicator based interface providing the necessary traction and engagement for
the user
– pricing, that is bound to make more than a few jaws, drop!

So, How does it Help? What is the Relevance Now?
That’s OK, But, Why NOW? for the Students?
Like they say, Catch Them Young, we say Teach Them Young!
 thereby we can...
– Create and develop the habit of planning and tracking in the Students
– Prepare Students in advance for the rigorous world that they would be in
to realize their dreams later on in life
– Let the Students go through the experience of managing their own tasks,
managing others’ tasks and manage and deliver projects. So that when
they are to go through their most important & critical phases in life later
on, they are well-equipped to handle the intricacies
– Let them experience how management tools can be used to manage the
activities, how to get the best out of the tools, how to adapt them for
their requirements and so on…
 All this… can be done, not only with a tool that is simple and intuitive
to use, but also one that would not create a big hole in their pockets!

X-TrackAmaze – For School Staff

X-TrackAmaze for School Staff
OK, It works for the Students, What’s in it for the Institute?
 While X-TrackAmaze can aid Students in learning and
development, it can also be effectively used by the School Staff
for performing their duties
– Administrators can make effective use of X-TrackAmaze to track various
operational activities associated with the School
– Teachers, Researchers, etc. can make use of X-TrackAmaze to plan and
track their own tasks
– They can also use this to track the projects they are handling or their
Students are implementing under their supervision and guidance

X-TrackAmaze – For School Management
& Community

X-TrackAmaze for School Management & Community
 School Management as well as school connected
Communities, can make effective use of X-TrackAmaze
– Management can use reports from this tool to keep track of various
projects taken from the School
– Management members and other senior executives can use this for
managing their own tasks and schedules
– Liaison Officers, Community Leaders can interact effectively through this
with the schools on related projects
– Volunteers can effectively define, plan and track their tasks using X-
TrackAmaze
19
Currently there are teachers, researchers, administrators, community leaders, liaison officers
and many others from education ecosystem across the globe who are using X-TrackAmaze. In
fact some of them have explicitly expressed great opinion about this tool.
www.excelsquare.com

So, finally what do you get from this?
When Students gain, Teachers gain, Educational Institutes gain and the whole
educational ecosystem gains
So, What are the Benefits for Students & Educational Institutes?
Benefit for Students
 Opportunity to get ready for the professional world well in advance
 Experience with project management tool will also expand their perspectives to the outside
world
 Better placement opportunities for outgoing Students
 Will enhance their productivity and help achieve better in their school life as well
 If curriculum already includes project management course, this can be used as a very
effective tool to compliment the learning
 Can act as a good stepping stone for getting formal project management certifications later
on
 With the world moving towards agile management practices, exposure to such effective and
efficient tools provides an opportunity to enhance the corporate readiness of the Students
 Simple, likeable interface reduces resistance that is typically seen while embracing
cumbersome tools
www.excelsquare.com 20

Benefits for Educational Institutes
Benefit for Institutes
 Better placements and quality of Students to enhance the overall rating of the
Institute
 Enhanced Goodwill amongst Students, Parent and Local community
 Implementation across their staff would enable productivity enhancement in that
part of the eco- system as well
 The special price offers for Educational Institutions to save significant amount of
investment (either for the Institute or/and the Students), over and above the fact
that the basic price of the tool itself is extremely reasonably priced
The special pricing schemes for Educational Institutes would result in amazing
savings in $$ for the Institute/Students

X-TrackAmaze – How to Implement

How do you Implement X-TrackAmaze?
 Once the decision and purchase process to implement X-
TrackAmaze is complete, Institute can make the tool available to
its users by
– Having a copy of the different versions of the X-TrackAmaze, on the
Institute’s intranet, from where X-TrackAmaze can be downloaded and
installed by the Students and other users
– Or Institutes can put up the implementation details on their intranet and
direct the Students, Staff and other users to download it from
ExcelSquare’s download center directly
– For activating the installations of Institute’s Users, ExcelSquare shall
provide a purchase reference which the Institute shall share with its
Students, Staff and the other Users in their eco-system.
– Students and other Users can then directly send the request to
ExcelSquare for activating their installations by using the facility given
within the tool

Implementation Plan …A picture is worth a 1000 words, they say!
ExcelSquare
Download Center
Teachers,
Administrators,
Researchers
Other users in
the eco-system
Intranet of the Educational
Institute
X-TrackAmaze
Option-2
Option-1
X-TrackAmaze
Students

X-TrackAmaze – A Closer Look

X-TrackAmaze – An Introduction
 X-TrackAmaze is a simpler and intuitive project planning and tracking tool
that is built on top of Microsoft Excel
 It provides a template for managing our tasks, activities and project schedules
with utmost ease
 It is designed with simplicity and usability as the primary guiding factors
 It is well suited for Students and Professionals alike
 It works on the “Power of 2 letters” – Using just 2 letters for the entire status
management!
 Available in 3 versions* on Windows
– X-TrackAmaze 10 for Microsoft Excel 2010 (32-Bit & 64-Bit)
– X-TrackAmaze 07 for Microsoft Excel 2007
– X-TrackAmaze 03 for Microsoft Excel 2003
 It is developed and brought to you by ExcelSquare
*There would be feature differences between different versions of X-TrackAmaze due to inherent differences
between different Microsoft Excel Versions.

27
About ExcelSquare
www.excelsquare.com

About the Company
 Excel Square Tech (referred to as ExcelSquare in this presentation) was
started by a team that has decades of extensive experience in the
Information Technology Industry
 Team with significant exposure to Product development as well as Custom
services to international clientele across domains like Health
Care, Education, Finance, Logistics, Airlines and many others
 The focus of the team was to bring out high utility tools to the Education and
Professional world
 ExcelSquare chose Productivity Space as the area of focus to launch its
product development initiative
 It launched X-TrackAmaze, the Simpler Planning & Tracking tool in mid 2009
 Since then, the product has been a well accepted productivity tool in the
market across the entire globe
 X-TrackAmaze, ExcelSquare’s first launch has seen over 200,000 downloads
from microsoft.com and other download sites
 Website of ExcelSquare – www.excelsquare.com

Background of “ExcelSquare”
We strongly believe that We “excel” only when YOU “excel”...,
Hence, our focus is to enable YOU, our Customer, to excel,
The result of this symbiotic approach is ExcelSquare!
The Idea behind “ExcelSquare”
Goal
Provide simple tools and solutions to the Educational and Professional World...
Mantra is...Productivity Through Simplicity

Some Glimpses and Features

A few glimpses of the Tool
A View of the Daily Plan

A few glimpses of the Tool
A View of the Daily Plan
In one look it intuitively
shows, through its colour
indicators –
-Delayed tasks
-Completed tasks
-Tasks that are on track
-An overall feel of the health of
the Plan
All the indicators are generated
automatically with the help of
just 2 letters
And with a couple of clicks
more, you can –
-See what is the pending tasks
for the day
-Do Status updates
-Extend Plan
-Take a snapshot of say, Today’s
tasks (and may be copy that to your
mobile later)
-Archive completed tasks
-Export the plan to PDF format

A few glimpses...(contd)
A View of the Attributes that can be used in the Daily Plan

A few glimpses...(contd)
A View of the Attributes that can be used in the Daily Plan
Attributes like Category, Priority and
others help in providing different
perspectives for the status of tasks.
With attributes you can
-Generate attribute-wise reports
-Filter attributes and view plan
-Customize the attributes to what is
relevant to your context (e.g. Change
“Priority” to “Department”)
-Manage the plan more efficiently

A few more glimpses...
A View of the Home Page
Home page helps navigate to
different sheets like Daily
Plan, Weekly Plan, Reports…
-Easily, Quickly
-With minimal clicks to move
across worksheets

A few more glimpses...
A View of the Home Page
Home page helps navigate to
different sheets like Daily Plan,
Weekly Plan, Reports…
-Easily, Quickly
-With minimal clicks to move
across worksheets
Shortcuts – For Feedback, Did-You-
Know tips, Help file and About X-
TrackAmaze
- With 1-Click access

A few more glimpses...(contd)
A View of the Dashboard
Graphs showing the overall status
-Bar Chart
-Pie Chart
Graphs are managed automatically
when refreshed

A few more glimpses...(contd)
A View of the Dashboard
Graphs showing the overall status
-Bar Chart
-Pie Chart
Graphs are managed automatically
when refreshed
Dashboard from attribute
perspectives. For example –
-Categorywise Dashboard
-Partywise Dashboard
-Prioritywise Dashboard
-…
Dashboards are managed
automatically when refreshed

A Quick look at some Features
 Extremely intuitive and simple with almost zero learning curve
 Facility to track tasks at daily level and weekly level
 Facility to use the planner for fixed schedule or for recurring tasks
 Automatic management of Status of tasks
 Need to use just 2 letters for managing the status
 Automatic colour indicators for intuitive information display
 A quick, “What are my current pending tasks” view
 Dashboards with built-in instant reports
 Multi-perspective reporting
 Qualitative and Quantitative reporting for quick assessment of the
health of the plan
 Facility to create new reports and graphs
 Facility to export into PDF format and as a snapshot

Features/Attributes Reference...
A Ready Reckoner

And So…

What some of our customers said...
 “X-TrackAmaze 07 is a superb and effortless tool for simple project management. With straightforward
documentation and intuitive information management, X-TrackAmaze 07 easily surpasses the array
of templates, forms and shells people typically use to track routine multi-step tasks and projects. And
all with the familiar excel interface –Brilliant!”
– Mike Ries, Management Consultant
 "The excelsquare template is an impressive tool. Easy to use yet powerful. The dashboard reports are
professional...and they make me look great in meetings with my boss and colleagues! I was
also thoroughly impressed with the email support for my questions after I bought the product. Very
timely responses and helpful, thorough answers. I would recommend to all my colleagues!“
– Patrick Fisher, Director, Product Management
42
 "I've tried several project tracking software packages in the past and have found them to be so
cumbersome (or so expensive) to use that it wasn't worth it. Finally I've found a product that is simple,
user-friendly and a pleasure to use. I've already created a plan to manage several complex projects I'm
working on simultaneously, and it's actually working to keep me organized and on track. And, as if that
wasn't enough, the price can't be beat! Thanks for a wonderful product... An amazing value!“
- Sydney Tyler Thomas, Grace Bay Publishing
www.excelsquare.com

What some of our customers said... (contd)
 "Thanks. This is one of the easiest planning packages I have ever seen. I really like its simplicity”
– Susan Rice, CPO, United Way of Franklin County
43
 "I was looking for a program that would list my tasks and that I could keep up with my entire week.
After about 1 month of using X-TrackAmaze 07, I really wish I had this a long time ago. I accomplish at
least 25% more every day.
– Chris Ingalls, Process Analyst, TBR-Strategies.com
 "I am very impressed with X-TrackAmaze product. Not only is it simple to use, but it also has great built-
in reporting.
I was able to test this product early, on Windows 7. The excelsquare team was able to solve some
issues with running in the Windows 7 beta environment. I never expected them to fix the issue as fast
as they did.
– Rich Russell, Director of Technical Services, Kent Washington School District
www.excelsquare.com

Just to reiterate...
 X-TrackAmaze is...
– Simple and Simple… (and… Simple!)
– Powerful and Pleasant
– Impactful and Intuitive
– Colourful and Compelling
– Efficient and Effective
 And... It helps Enhance the Productivity Significantly!
If we have to summarize about X-TrackAmaze in a few words…

more Simplicity...
more Productivity

Visit www.excelsquare.com to download free trial version of X-TrackAmaze
THANK YOU
You can also see the introduction video of X-TrackAmaze at
http://www.youtube.com/watch?v=yFKursFBhL0
46
ExcelSquare

X-TrackAmaze for Education World

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