1. Coordination and Planning in your library and beyond
Grants Librarianship Session
Special Libraries Association 2010 Annual Conference
June 16, 2010
Elizabeth Brown
Scholarly Communications and Library Grants Officer
Binghamton University Libraries
http://www.calvin.edu/admin/provost/grants/writing/crafting.htm
http://vcia.illinois.edu/FoundationRelations/resources/proposals.html
http://www.flir.com/cvs/americas/en/lawenforcement/grants/tips/

2.  My role – Library Grants Officer
 Library grant types, components, projects
 Funding Sources
 Connecting Ideas to Programs and Funding
 Project and Application Roles
 Housekeeping, Planning, Documentation
 Observations/Conclusions

4. Oversee the Libraries’ grant writing, planning, and
reporting activities.
 Grant applications planning
 Serve as primary writer
 Coordinate the submission of applications
 Submit follow-up reports from administered
grants.
 Work with staff to develop grant budgets and
submit budget updates on grant activities.
 Act as a liaison between the Libraries and the
University’s Division of Research.

5.  Announcement or invitation
 Preparation and submission
 Review and notification
 Project commences (if funded)
 Project review, status and final reports
 Renewal, resubmission, or project funding
ends

6.  Operating Grants
operating expenses (utilities, etc.)
 Capital Equipment Grants
building, renovations
 Endowment Grants
 Special Projects Grants

7.  Digitizing collections
 Cataloging digitized materials
 Program grants to host symposia and
conferences
 Explore new technologies and services
 Data and support for the research process
http://msnbcmedia2.msn.com/j/msnbc/Components/Photos/050616/050616_digitalBooks_hmed_3p.hmedium.jpg

8.  US Government (Federal)
 State Government*
 Private Foundations
 Non-Profit Organizations
 Corporations

9.  Institute of Museum and Library Services
(IMLS)
 National Historical Publications and Records
Commission (NHPRC)
 National Endowment for the Humanities
(NEH)
 National Endowment for the Arts (NEA)
 Save America's Treasures (SAT)
 National Science Foundation (NSF)

10.  The Ford Foundation
 The Rockefeller Foundation
 The Andrew W. Mellon Foundation
 The Samuel H. Kress Foundation
 The Link Foundation
 The Robert W. Woodruff Foundation
 Open Society Institute (OSI)
 Council on Library Resources (CLIR)

11.  Executive Summary
 Grant Narrative
 Statement of the Problem/Need
 Goals/Objectives/Outcomes
 Methodology/Work Plan/Project Plan
 Staff/ Principal Investigators (PIs)
 Evaluation / Assessment
 Sustainability
 Project Budget
 Supporting Documentation

12.  Do you have a good idea executed well?
 Clarity
 Completeness
 Internal Consistency
 External Consistency

13.  Compile ideas from staff
 Organize them (spreadsheet)
 Keep track of upcoming dates
(online calendar)
 Monitor funding announcements
 Discuss priorities, direction with senior
administration (Director)
 Ongoing process
http://www.dada-companion.com/duchamp/images/272px-duchamp_greenbox.jpg

14.  Editor
 Writer
 Budget and financial details
 Follow, interpret directions
 Tracking (nagging) staff
 Coach and mentor
 Wider perspective

15.  Annual Activity Report
 Annual Action Plan (flexibility)
 Project Ideas and Collections list
 Regular updates to library administrative
staff
 Archive for applications and documentation
from projects

16.  Lots of components/roles to juggle
 Guidance from senior administration is
essential
 Grant writing requires more transparency in
your organization and workflow
 Work is deadline-driven
 Difficult to quickly produce a lot of output

17.  John M. Meador, Jr., Director of Libraries
 The Foundation Center, NYC
 Tom Clareson
Program Director for New Initiatives, PALINET
Senior Consultant for New Initiatives, LYRASIS
 Binghamton University Division of Research

18.  Slideshare Link
http://www.slideshare.net/ebrown/grants-librarianship-6-4-2010
 My contact information:
ebrown@binghamton.edu
Twitter, Friendfeed: eabrown25