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How To Contract With
Government for Software
 Development Services
 Presented by Danie van der Merwe
  Danie.vandermerwe@sita.co.za
        07 September 2011



       State Information Technology Agency
Legal Context

   Public Finance Management Act, SITA Act, SITA
    Regulations, Treasury Practice Notes, Preferential
    Procurement Policy Framework Act, etc = Fair and
    Transparent Procurement with Taxpayers Money

   Government ICT House of Values = Security,
    Interoperability, Reduced Duplication, Economies of Scale,
    and Digital Inclusion

   National Treasury Practice Note 5 of 2009 – Section 6:
      Departments may not go out on own bids if the
        goods/services are the subject matter of a transversal
        contract
      Departments must procure from the relevant
        supplier(s) under that contract

   Departments can procure via SITA or directly from
    suppliers that are approved on a transversal contract




                  State Information Technology Agency
Contract 570 – Acquisition of
                     IT Services
   Service types are listed eg. Business Analysis, Enterprise
    Architecture, Business Solution Development

   Companies are listed per Province

   Excludes provision of hardware or software

   No labour brokers – “Managed Skill Set” managed by a
    contracted service provider

   Contract 570 listed at
    http://www.sita.co.za/procurement/tenders/contracts.htm

   Notices, Client Engagement Model, Vendor Contact List,
    Task Directive Template, MOUs Agreements

   Quotes for under R500,000 and Formal Bid/Tender for
    over R500,000



                  State Information Technology Agency
Actual Contracting
   Departments must contract with the named listed supplier for
    Transversal Contracts

   Two Ways for New Suppliers:
       Sub-contract to a listed company but they quote government
        and are accountable – should have signed agreement with
        listed company
       Register with SITA on website under “Supplier Registration”
        and produce company details, tax clearance certificate,
        certified bank account, then Open or Contract Specific
        Engagement

   Two Types of Registration at No Cost or Obligation:
       Contract Specific – Limited to Listed Suppliers, Could be
        Direct Engagement, Specific Windows to Register ie. 570 in
        next few Months
       Open Bids – Open to Any Registered Supplier to Quote or Bid,
        Can Register at Any Time, Usually via SITA, Covers Any ICT
        Goods or Services not on Contract

   Invites via SITA Website (Open) or to Listed Suppliers as per
    Contact Details on Contract

   Contract only Valid after Official Government Order Form Issued

                    State Information Technology Agency
Additional Notes
   Selected Government Standards/Policy/Acts:
        MISS – Minimum Information Security Standards governing
         access to information, classification, etc – see
         http://www.nwpg.gov.za/Premiers/Office%20of%20the%20p
         remier/MISS.pdf
        MIOS V4.1 – Minimum Interoperability Standards eg. ODF,
         PDF, XML see
         http://www.gitoc.gov.za/index.php/documents/cat_view/18-
         standards?orderby=dmdate_published
        Managing Electronic Records in Governmental Bodies:
         Metadata Requirements – see
         http://www.national.archives.gov.za/rms/NARS_DMLIB-
         4915-v1-NARS_DMLIB-
         Managing_electronic_records_metadata_requirements.PDF
        FOSS – Free and Open Source Software Policy see
         http://www.oss.gov.za/index.php/policy-and-strategy/foss-
         policy
        Government Wide Enterprise Architecture Framework – to be
         used as a Basis for Certification and Validation - see
         http://realirmsolutions.co.za/sites/default/files/event_archive
         /GWEA%20Framework%201.2%20EA%20Forum%2030%20J
         une%2009.pdf
        Electronic Communications and Transactions (ECT) Act – see
         http://www.acts.co.za/ect_act/


                    State Information Technology Agency
Questions



       Q&A




State Information Technology Agency

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DrupalCape SITA Info Session - Presented by Danie van der Merwe, SITA Consu

  • 1. How To Contract With Government for Software Development Services Presented by Danie van der Merwe Danie.vandermerwe@sita.co.za 07 September 2011 State Information Technology Agency
  • 2. Legal Context  Public Finance Management Act, SITA Act, SITA Regulations, Treasury Practice Notes, Preferential Procurement Policy Framework Act, etc = Fair and Transparent Procurement with Taxpayers Money  Government ICT House of Values = Security, Interoperability, Reduced Duplication, Economies of Scale, and Digital Inclusion  National Treasury Practice Note 5 of 2009 – Section 6:  Departments may not go out on own bids if the goods/services are the subject matter of a transversal contract  Departments must procure from the relevant supplier(s) under that contract  Departments can procure via SITA or directly from suppliers that are approved on a transversal contract State Information Technology Agency
  • 3. Contract 570 – Acquisition of IT Services  Service types are listed eg. Business Analysis, Enterprise Architecture, Business Solution Development  Companies are listed per Province  Excludes provision of hardware or software  No labour brokers – “Managed Skill Set” managed by a contracted service provider  Contract 570 listed at http://www.sita.co.za/procurement/tenders/contracts.htm  Notices, Client Engagement Model, Vendor Contact List, Task Directive Template, MOUs Agreements  Quotes for under R500,000 and Formal Bid/Tender for over R500,000 State Information Technology Agency
  • 4. Actual Contracting  Departments must contract with the named listed supplier for Transversal Contracts  Two Ways for New Suppliers:  Sub-contract to a listed company but they quote government and are accountable – should have signed agreement with listed company  Register with SITA on website under “Supplier Registration” and produce company details, tax clearance certificate, certified bank account, then Open or Contract Specific Engagement  Two Types of Registration at No Cost or Obligation:  Contract Specific – Limited to Listed Suppliers, Could be Direct Engagement, Specific Windows to Register ie. 570 in next few Months  Open Bids – Open to Any Registered Supplier to Quote or Bid, Can Register at Any Time, Usually via SITA, Covers Any ICT Goods or Services not on Contract  Invites via SITA Website (Open) or to Listed Suppliers as per Contact Details on Contract  Contract only Valid after Official Government Order Form Issued State Information Technology Agency
  • 5. Additional Notes  Selected Government Standards/Policy/Acts:  MISS – Minimum Information Security Standards governing access to information, classification, etc – see http://www.nwpg.gov.za/Premiers/Office%20of%20the%20p remier/MISS.pdf  MIOS V4.1 – Minimum Interoperability Standards eg. ODF, PDF, XML see http://www.gitoc.gov.za/index.php/documents/cat_view/18- standards?orderby=dmdate_published  Managing Electronic Records in Governmental Bodies: Metadata Requirements – see http://www.national.archives.gov.za/rms/NARS_DMLIB- 4915-v1-NARS_DMLIB- Managing_electronic_records_metadata_requirements.PDF  FOSS – Free and Open Source Software Policy see http://www.oss.gov.za/index.php/policy-and-strategy/foss- policy  Government Wide Enterprise Architecture Framework – to be used as a Basis for Certification and Validation - see http://realirmsolutions.co.za/sites/default/files/event_archive /GWEA%20Framework%201.2%20EA%20Forum%2030%20J une%2009.pdf  Electronic Communications and Transactions (ECT) Act – see http://www.acts.co.za/ect_act/ State Information Technology Agency
  • 6. Questions Q&A State Information Technology Agency