This document provides an overview of common features and functions in Microsoft Office 2010 applications. It outlines objectives for using Windows Explorer to locate files and folders, starting Office programs, entering and editing text, using dialog boxes and the ribbon interface, formatting text, getting help, and compressing files. The document is intended to teach users how to perform common tasks across Office 2010 applications like Word, Excel, PowerPoint, and Outlook.

1. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 1
PowerPoint Presentation to Accompany
GO! with Microsoft® Office 2010
Common Features
Using the Common Features of
Microsoft® Office 2010

2. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 2
Objectives
• Use Windows Explorer to Locate
Files and Folders
• Locate and Start a Microsoft Office
2010 Program
• Enter and Edit Text in an Office
2010 Program

3. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 3
Objectives
• Perform Commands from a Dialog Box
• Create a Folder, Save a File, and Close
a Program
• Add Document Properties and
Print a File

4. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 4
Objectives
• Open an Existing File and Save It with
a New Name
• Explore Options for an Application
• Perform Commands from the Ribbon

5. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 5
Objectives
• Apply Formatting in Office Programs
• Use the Microsoft Office 2010 Help
System
• Compress Files

6. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 6
Use Windows Explorer to
Locate Files and Folders
• A file is a collection of information
stored on a computer under a single
name.
• Every file is stored in either
– a folder—a container in which you store files
– a subfolder—a folder within a folder

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Use Windows Explorer to
Locate Files and Folders
• Use Windows Explorer to:
– Navigate (explore) within the organizing
structure of Windows
– Create, save, and find your files and folders

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Use Windows Explorer to
Locate Files and Folders
• Window
– A rectangular area on the computer screen
in which programs and content appear

9. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 9
Locate and Start a Microsoft
Office 2010 Program
• Microsoft Office 2010 includes
programs, servers, and services
for individuals, small
organizations, and large enterprises.
• A program or application, is a
computer’s set of instructions to
perform a task, such as word
processing or accounting.

10. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 10
Locate and Start a Microsoft
Office 2010 Program
• The Start Menu

11. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 11
Locate and Start a Microsoft
Office 2010 Program

12. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 12
Enter and Edit Text
in an Office 2010 Program
• All Office 2010 programs require
some typed text.
• Your keyboard is the primary method
of entering information into your
computer.
• Techniques to edit—make changes
to—text are similar among all Office
2010 programs.

13. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 13
Enter and Edit Text
in an Office 2010 Program

14. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 14
Perform Commands from a
Dialog Box
• Dialog box
– In a dialog box, you make decisions about
an individual object or topic.
– A dialog box also offers a way to adjust a
number of settings at one time.

15. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 15
Perform Commands from a
Dialog Box

16. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 16
Create a Folder, Save a
File, and Close a Program
• A location is any disk drive, folder,
or other place in which you can store
files and folders.
– Where you store your files depends on
how and where you use your data.
• Take time to name your files and
folders in a consistent manner.

17. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 17
Create a Folder, Save a
File, and Close a Program

18. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 18
Add Document Properties
and Print a File
• Adding properties to your
documents will make them easier to
search for in systems such as
Microsoft Sharepoint.
• Use your name, subject, and other
keywords in the Document
Properties panel.

19. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 19
Add Document Properties
and Print a File
• The process of printing a file is
similar in all Office applications.
– The only differences are in the types of
options you can select.
• Example: A PowerPoint program can print full
slides or handouts with small pictures of slides
on a page. Word offers other options.

20. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 20
Add Document Properties
and Print a File

21. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 21
Open an Existing File and
Save It with a New Name
• Open command
– Display the Open dialog box
– Navigate to and open existing files from the
Open dialog box.
• Common dialog boxes:
– Open
– Save
– Save As

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Open an Existing File and
Save It with a New Name

23. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 23
Explore Options for
an Application
• Each Office application has an
Options dialog box from which you
can select:
– Program settings
– Other options and preferences, such as
setting preferences for viewing and editing
files

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Explore Options for
an Application

25. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 25
Perform Commands from
the Ribbon
• The Ribbon
– Displays across the top of the program window
– Groups commands and features logically
– Can be minimized so only tab names appear

26. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 26
Perform Commands from
the Ribbon
• Each Office program’s Ribbon
contains:
– Tabs
– Groups
– Commands

27. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 27
Perform Commands from
the Ribbon
• Tabs relate to a type of activity,
such as laying out a page.
• Groups, located on tabs, are sets of
related commands for specific tasks.
• Commands, arranged in groups, are
instructions to computer programs
and display as a button, menu, or
box.

28. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 28
Perform Commands from
the Ribbon

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Apply Formatting in
Office Programs
• Formatting is the process of
establishing the overall appearance of
text, graphics, and pages in an
Office file.

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Apply Formatting in
Office Programs

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Use the Microsoft Office 2010
Help System
• The Help feature provides information
about all the program’s features.

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Compress Files
• A compressed file is a file that has
been reduced in size.
• Compressed files
– Take less storage space
– Transferred to other computers faster
– Make sharing files easier by combining a
group of files into one compressed file

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Compress Files

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Covered Objectives
• Use Windows Explorer to Locate
Files and Folders
• Locate and Start a Microsoft Office
2010 Program
• Enter and Edit Text in an Office 2010
Program

35. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 35
Covered Objectives
• Perform Commands from a Dialog
Box
• Create a Folder, Save a File, and
Close a Program
• Add Document Properties and Print
a File

36. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 36
Covered Objectives
• Open an Existing File and Save It
with a New Name
• Explore Options for an Application
• Perform Commands from the Ribbon

37. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 37
Covered Objectives
• Apply Formatting in Office Programs
• Use the Microsoft Office 2010 Help
System
• Compress Files

38. with Microsoft® Office 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 38
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Copyright © 2011 Pearson Education, Inc.
Publishing as Prentice Hall