How to get more things done

1. Organization
Diego Pacheco

2. @diego_pacheco
❏ Cat's Father
❏ Principal Software Architect
❏ Agile Coach
❏ SOA/Microservices Expert
❏ DevOps Practitioner
❏ Speaker
❏ Author
diegopacheco
http://diego-pacheco.blogspot.com.br/
About me... diegopacheco.github.io

3. agenda
+ Agenda hacks
+ todo.txt
+ Delegation
+ Tracking
+ Mindfulness on Emails + Chats
+ Demand For: Clarity, Context and Objectivity
+ Learn how to be Flexible VS Saying NO
+ It's all about mindsets

4. Agenda Hacks
❏ Agenda HACKS
❏ Take control over your agenda
❏ Book meetings on same days
❏ Have Slots available
❏ Do not use agenda for reminders
❏ Book time to do what you want to
do and is important.
❏ Avoid having meetings all days
❏ Have HARD STOPS
❏ Book time to LEARN
❏ Book time o GO HOME
❏ Book time to LUNCH
❏ Use LOCKs Technique
❏ Send 3 Options when Booking
❏ Check Other people agenda

5. todo.txt
❏ todo.txt
❏ Have a list of TODO
❏ Look everydays to your todo.txt
❏ Be SHORT
❏ Have your Attitudes there
❏ Use the Cloud to have access in
multiple devices (Evernote).
❏ Have daily goals - Turn todo
ITEMS in AGENDA ITEMS
❏ Plan to get it done and get it.
❏ Update it every day
❏ Look as much as you can
❏ Create the mindset
❏ Look
❏ Update
❏ Get It DONE

6. Delegation
❏ Levels of Delegation
❏ Don't do everything
❏ Learn how to delegate
❏ Delegate != Fire and Forget
❏ There are things you can't
delegate, there are things you
must delegate.
❏ Track what you delegate.
❏ Give as much context is possible:
❏ Goals
❏ Constraints
❏ Deadlines
❏ Expectations
❏ Follow Up
❏ Great tool to make other grow

7. Tracking
❏ Tracking
❏ Several tools can be used:
❏ Email (tracking-todo)
❏ Trello
❏ Tracking.txt
❏ Don't use agenda for tracking
❏ Poke folks time to time
❏ Email is realy great for Tracking:
❏ Search
❏ Context
❏ Poking
❏ There is no delegation without
tracking
❏ Both sides should be doing
tracking.

8. Mindfulness on Emails + Chats
❏ READ
❏ See something, say something
❏ PAY attention
❏ Demand for:
❏ Clarity
❏ Context
❏ Clear Questions
❏ Often take less time than people
think. We should all do it well.
❏ Too Many Chats?
❏ Missing: Training, Goals,
Retrospective, Leadership?
❏ There is a SEASONAL Effect
❏ Hiring
❏ Events | Training
❏ Holidays | Deliveries
❏ Chat + Email can be great if well
used.

9. Demand for: Clarity, Context and Clarity
❏ There is not way to be productive
with:
❏ Remote Work
❏ Emails + Chats
❏ Without:
❏ Clarity
❏ Context
❏ Objectivity
❏ Ask Clear Questions
❏ Ask | Give Deadlines
❏ Do not “save” words.
❏ Demand when you don't receive it.
❏ Avoid Calls for Everything
❏ Right First, think and them send.
❏ Writing increase clarity.

10. Learn to Be Flexible vs Saying NO
❏ Specially with your BOSS
❏ Listen to your coach | Boss
❏ Say NO is is REALLY needed
❏ Don't bend too much, don't be
inflexible.
❏ When saying NO
❏ Explaining WHY
❏ Tell how you FEEL
❏ Be flexible to change your mind
❏ Be fair
❏ Do small things first
❏ Have a daily goal to get things
done
❏ Say no could be just DELAY
❏ Follow your PLAN
❏ Be Flexible

11. It's all about mindset
❏ YOU MUST BELIEVE you CAN
❏ Do it everyday to create the
mindset
❏ Think about what you do - try to
improve
❏ Avoid defend yourself
❏ Focus on the outcome
❏ Focus in improving
❏ Make sure you are not being
“blind” -- Johari window
❏ If don't do everyday you wont get
it. REPETITION is KEY.
❏ Use tools: Pomodoro, songdoro,
GTD.
❏ Avoid Interruptions AMAP.
❏ Look for hacks and techniques to
improve, there are books and
sites.

12. Organization
Diego Pacheco