This is an overview of the Petty Cash Management module of the Cash Management System. We describe the goals of the module and its key capabilities and features.

1. Petty Cash Management
Introduction to the
Petty Cash Management Module

2. Introduction
 This presentation will introduce you to the Petty Cash Management
module of the Cash Management System.
 Goals: to help you gain and maintain control and visibility of your cash
using simple processes and easy-to-use yet fully-featured software.
 Guidance: the combination of the software application and its related
business processes gives managers and custodians the guidance they
need to easily maintain control over the petty cash account with minimal
effort and time.
 Simplification: the Petty Cash Management module simplifies the daily
and monthly tasks required to manage the petty cash account and
provides instant visibility into how your petty cash is being spent.

3. Capabilities
 Create and manage transaction logs (which contain the daily
transactions).
 Create and manage daily transactions.
 Create monthly reconciliations.
 Run reports:
◦ Reconciliation Reports (including detailed transactions)
◦ Transaction Logs (including detailed transactions)
◦ Transaction Vouchers

4. Features
 Enforces your business rules.
 Provides a choice of direct or wizard-driven data entry.
 Automatic calculation of the reconciliation and cash to replenish
(only one data entry field required).
 Intuitive and easy to understand user interface.
 Full transaction management including create, edit, save, reverse,
duplicate, move, and delete.
 Search transactions on every transaction field.
 Link to petty cash documents such as vouchers and receipts.
 Complete conceptual and step-by-step guides are included.

5. Home

6. Fast Access to the Module’s Main Capabilities

7. Transactions
Two Views: Details and Form View

8. Details View
Ideal for making quick changes to multiple transactions.

9. Form View
Ideal for fast and easy transaction entry.

10. Reconciliations

11. Summary & Details

12. Transaction Management

13. Complete Control Over Transactions
Reverse | Duplicate | Move | Create | Save | Edit | Delete

14. Wizard-Driven Data Entry

15. The Create New Transaction Log Wizard
1.) New Log
2.) Select Period
3.) Link to Cash Source Document

16. The Create New Transaction Wizard – 3 Steps
1.) Enter Cash Out Details
2.) Enter Expense Details
3.) Review Summary

17. The Reconciliation Wizard – 4 Steps
1.) Enter Cash On Hand 2.) Review Summary

18. 3.) Enter Closing Details 4.) Create Final Report

19. Reports

20. The Reconciliation Report – Summary

21. The Reconciliation Report – Summary (Zoom)

22. The Reconciliation Report – Detailed Transactions

23. The Reconciliation Report – Detailed Transactions (Zoom)

24. The Transaction Log Report

25. The Transaction Log Report (Zoom)

26. The Transaction Voucher

27. The Transaction Voucher (Zoom)

28. Instant Access to Information

29. Summary Calculations

30. Summary Calculations (Zoom)
Monthly Transaction Log Summary
Current Transaction Summary

31. Search

32. Search Transactions
Double click on a result to open it in the current view.

33. Support

34. Click the Help Button to Open the Library
The Help Button

35. The Library Contains Conceptual & Step-By-Step Guides

36. Petty Cash Management Guides
 Introductions
◦ Introduction to Petty Cash
◦ Introduction to the Petty Cash Management Module
 Deep Dives
◦ Module Navigation
◦ How to Record Transactions
◦ How to Manage Logs and Transactions
◦ How to Perform a Reconciliation
◦ The Guide to Viewing and Understanding Reports
 Library Home

37. Summary
 Maintain Control & Visibility: the Petty Cash Management module helps maintain control
and visibility of your petty cash account by enforcing your business rules in an intuitive, easy-
to-use, software application.
 Capabilities: Petty Cash Management provides the capability to create and manage
transaction logs, daily transactions, and monthly reconciliations.
 Instant Access to Information: the application has several built-in calculations and reports
that provide instant access to how your petty cash is being spent and how much cash you
should have on hand.
 Transaction Management: full transaction management features allow you to quickly create,
edit, reverse, duplicate, and move transactions.
 Search: quickly search for transactions and easily open a result.
 Reconciliation: easily reconcile your account every month by entering a single value: the
cash on hand. The application will tell you how much cash is needed to replenish the
cashbox.
 Support: get access to all of the petty cash conceptual and application step-by-step guides
with a single click of the mouse.
All original content copyright © 2013 by David Roberts Olson. All rights reserved.

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