Updated slidedeck for 2014 University of Kansas Medical Center Hospice and Palliative Care Fellowship Lecture series. Presentation skills two hour workshop. Please also see updated handout and presentation preparation worksheet

1. Presentation Skills Workshop
Christian Sinclair, MD, FAAHPM
University of Kansas Medical Center
Palliative Care Fellowship
Fall 2014

3. Presentation Revolution
• New tools to create
• New formats to embrace
• New inspirations to discover
• New access to information

4. Death by PowerPoint
• If you end up putting too much text on
all of your slides then people will just
read it and if they wanted to read
then you should have just handed
them a document and gotten the
whole thing over with in 10 seconds,
but someone decided it would be
important for you to present so…

5. Death by PowerPoint (cont.)
• don’t put too much text on your slides

6. Death by PowerPoint
• Some
• People
• Like
• To
• Use
• Too
• Many
• Bullet
• Points.
• And
• The
• Point
• Gets
• Lost

7. Death by PowerPoint
• Data and Images

8. Death by PowerPoint

9. PowerPoint slides are like children;
no matter how ugly they are,
you’ll think they’re beautiful
if they’re yours.
-Scott Adams, The Joy of Work

10. Phases of a Talk
• Preparation
• Creation
• Delivery

11. Preparation
• Begins at the ask
• Don’t say yes immediately
• Ask questions about:
– Purpose
– Audience
– Logistics
– Honorarium

12. Preparation
• What is the purpose?
– Inform
– Persuade
– Build goodwill

13. Know Your Audience
• Basics
– Are they captive?
– Did they pay?
– Size of the group?
– Discipline(s)?
– Hierarchy to me? To home institution?

14. Know Your Audience
• Advanced
– What motivates them?
– What do they hope to gain?
– What is their story?
– How will they react?

15. Logistics
• Date and time
• Length
• Format
– Didactic, workshop, small group, panel
• Where? Get details!
• Pre- & post-presentation events?

16. Logistics
• Visual aid options
• Troubleshooting
– Name, email, phone
– Add to contacts immediately

17. Topic Choice
• Try to select your topic
• Challenge your own knowledge
• Narrow your topic
• Seriously, narrow your topic
• If a repeated talk
– Up to date information
– Work on sounding fresh, enthusiastic

18. Objectives
• Do not ignore these
• Again, narrow your topic
• Draft before content production
• Refine after content production
• ACEP and AAFP Guidelines

19. Prep Time
• Start analog
• Start early
• Make new associations
• Pick a few references
– Or could you re-purpose into something?

20. Attribution
• Respect content creators
• Credit images/photos
• Employ Fair Use
• Use Creative Commons
• Use a Bibliography manager
– Mendeley
– EndNote

22. Workshop-Prep
• Put the audience first
• Make them care
• Turn off the computer
• Have a clear theme
• Remove the non-essential

23. Creation

24. Overview
• Constructing professional slides
• Optimizing graphics
• Working with video
• Tips for the talk
• Handouts: Before, during or after?
• Post-presentation

25. Structure
• Build your narrative on it
• Show a conflict
– Ad astra per aspera

26. Structure Options
• Chronological
• Geographic
• Compare and contrast
• Cause and effect
• Narration
• Problem and solution
• Process

28. Presentation Planning
• Analog first then -> digital
• Place to collect your
thoughts/files/resources/photos
(Evernote, DropBox, Google Drive,
iCloud)
• Presentation Software
– PowerPoint
– Keynote
– Prezi, Haiku Deck

29. Constructing Professional Slides
• 5 & 5 rule
– Five lines
– Five words per line
• Consistency
• Spelling
• Avoid fancy type styles
• Colors

30. Importance of palliative
care in HIV/AIDS
• HIV/AIDS still a leading cause of death
among Americans ages 15-44
• Co-morbidities of Hep B & C and
malignancies can be fatal
• HAART is not a cure and has many side
effects
• Many symptoms throughout the disease
impact quality of life
• Complex psychosocial issues such as
psychiatric illness and substance abuse

31. Palliative Care in HIV/AIDS
• Leading cause of death for 15-44yo
• Co-morbidities can be fatal
–Hep B & C
–Malignancies
• HAART is not a cure and has many side
effects
• Multiple symptoms impact QOL
• Complex psychosocial issues

34. Starvation and Dehydration
• Hunger uncommon
– Small amounts alleviated most hunger
• Thirst and dry mouth treatable
• Pay attention to the patients requests
to provide most comfort
– “OK if you are hungry and eat, and OK if
are not hungry and don’t eat”
McCann et al. Comfort Care for Terminally Ill Patients: The Appropriate Use of Nutrition and Hydration. JAMA 1994.

37. Constructing Professional Slides
• 5 & 5 rule
– Five lines
– Five words per line
• Consistency
• Spelling
• Avoid fancy type styles
• Colors

38. Consistency
• Do a fast visual scan
• Look for consistency:
– Of titles
– Of font size
– Of graphics.
– Of colors,
– Of citations
– Of punctuation

39. Citations
• Choose a style
• Maintain consistency
• Avoid citation in the title
• Bibliography
– Author, title, journal, year
– Place in a text box

41. Starvation and Dehydration
• Hunger uncommon
– Small amounts alleviated most hunger
• Thirst and dry mouth treatable
• Pay attention to the patients requests
to provide most comfort
– “OK if you are hungry and eat, and OK if
are not hungry and don’t eat”
McCann et al. Comfort Care for Terminally Ill Patients: The Appropriate Use of Nutrition and Hydration. JAMA 1994.

42. Constructing Professional Slides
• 5 & 5 rule
– Five lines
– Five words per line
• Consistency
• Spelling
• Avoid fancy type styles
• Colors

43. Eye now these
form personnel
experience.

44. Constructing Professional Slides
• 5 & 5 rule
– Five lines
– Five words per line
• Consistency
• Spelling
• Avoid fancy type styles
• Colors

45. Fonts
• Fonts are important
• Look at everything around you
• Don’t choose the default
• Aim for a clean professional look
• Make it big
• Don’t choose Comic Sans

46. Colors
• Be consistent
• Limited palette
• Grey out/ghosting
• Avoid red and green in same slide
• Use dark shades/contrast

47. Templates: Good or Bad?
• Sometimes mandatory
• Avoid being imposed upon
• Negotiate change
• Affiliation at beginning/end
• Make your own
– Article citation, bibliography, image
credits

48. Think Like a Designer
• Contrast
• Flow
• Hierarchy
• Whitespace

50. BIG

51. simple.

53. Other Tips
• Simple bullets
• Don’t Overuse Capital Letters
– Title Case Is All Caps First
– Body case looks like this
• Avoid animated text
• Include logo on the bumper slides only

54. More Tips
• Know the boundaries of projection
– Safe area – 5-10% edge
• Inches of monitor = Feet away to be
legible
• Dim the lights, but not off
– Think about contrast

55. Overview
• Constructing professional slides
• Optimizing graphics
• Working with video
• Tips for the talk
• Handouts: Before, during or after?
• Post-presentation

56. Common Image Errors
• Credit: Presentation Zen Garr Reynolds

65. Graphics
• Let them do the heavy lifting
• Each image must have a purpose
• Avoid clichés
• Avoid clipart
• Give attribution

66. Graphics Tools
• Excel (recreate graphs)
• Screenshot tools
– Windows snipping tool
– Mac: ⌘ + ↑ + 3 (whole screen)/ 4 (rect)
• Canva and PicMonkey

71. Overview
• Constructing professional slides
• Optimizing graphics
• Working with video/audio
• Tips for the talk
• Handouts: Before, during or after?
• Post-presentation

72. Importing Movies
• Multiple formats supported
– Look for AVI, WMV (Not QT)
• >Insert
– >Movies and Sounds
• >Movie from file
• Have backup plan for sound
• Choice to play automatically
• Or have DVD cued

73. Importing Sounds
• Multiple formats supported
– Look for MP3
• >Insert
– >Movies and Sounds
• >Sound from file
• Have backup plan for sound
• Choice to play automatically

74. Tech Tips For The Talk
• What you need
• Hotkeys
• Wireless control
• Ghosting or reveal
• Link to the web
• Back-ups and other computers

75. What You need
• Tablet or Laptop
• Wires (power cables, display cables whatever
you have to VGA)
• Backup Options (PDF, PPT/Keynote versions)
– USB
– Dropbox/Google Drive/iCloud
– Email
• Wireless Presenter (no laser pointer)
• Water (or other drink)
• Takeaways

76. Hotkeys
• Working with multiple windows
– ‘Alt+Tab’
• Running a presentation from the start
– ‘F5’
• Running a presentation from current slide
– ‘Shift + F5’
• During a presentation
– B = black screen
– W = white screen

77. More Hotkeys
• During a presentation
– Writing on screen = ‘Ctrl+P’
– Back to arrow = ‘Ctrl+A’
– Erase marks = ‘E’
– Go to a slide number = ‘number’ + ‘Enter’
• End a slideshow
– ‘Esc’

78. Wireless Control
• Gain mobility
• Security blanket
• +/- Laser pointer
• Get your own

79. Linking to the Web
• Need an internet connection
• Helpful to display web content
– AAHPM
– Kansas City Hospice & Palliative Care
– Select text to be linked
• ‘Ctrl+K’

80. Workshop-Slides
• Put the audience first
• Build a structure
• Think like a designer
• 5 & 5 Rule
• Consistency
• Optimize graphics

81. The Presentation Itself

82. The Presentation
• What does my audience expect to
gain?
• What do they already know?
• What are my key points?
• What materials do I need?

83. The Opener
• Set the tone
• Use a hook
– Drama
– Humor
– Quotes

84. The Middle
• Chronological
• Geographic
• Compare and contrast
• Cause and effect
• Narration
• Problem and solution
• Process

85. The Close
• Summarize the message
• Repeat key points
• Call for action
• Revisit themes
• Think positive
• Thank audience
• Time for questions

86. Questions?

87. Questions?

88. Contact Information
• Christian Sinclair
• csinclair@kumc.edu

89. To Summarize
• Put the audience first
• Opportunity to change minds
• Don’t mess it up
• Get creative
• Study good design
• Learn from bad presentations
• Put the audience first

90. How to End
• Put your key points on the last slide
• OK to add your contact information
• Don’t put “Questions”
• Don’t put a quote
– Unless it is integral to your point

91. The Pre-Introduction
• Optional
• Creates ambience and tone
• Think pre-show entertainment
• Start (and end) on-time

92. Speech and Delivery
• Tone
• Build rapport
– Show of hands
– No carnival tricks
– Have audience help demonstrate tasks
– Appropriate humor

93. Use of Humor and Drama
• Humor
– Not just jokes
– Careful with self-deprecating
– Quotes
• Drama
– Social math/Creative epidemiology
– Voice and pacing
– Not always a crisis or sad

94. Stage Fright
• Practice, practice, practice
• Breathe deeply
• Double-check your equipment
• Avoid reading your speech or slides

95. Stage Fright
• Power posing
• Stand tall
• Smile naturally
• Don’t rest on the podium
• Hands away from your mouth

96. Gestures & Facial Expressions
• Ask a friend for observation
• Don’t be afraid of gestures
– Make them relate to the speech
• Smile sincerely
• Look in the mirror

97. Vocalization
• Change volume when appropriate
• Aim for a lower tone
• Aim for a slower speed
• E-nun-ci-ate

98. Language
• Use the active voice
• Bias-free language
– Sexism, racism, ageism, pronouns,
assumptions

99. Answering Questions
• Repeat/summarize the question
• Acknowledge/thank the person
• OK to say, “I don’t know”
– But offer some follow-up
• Remain calm
• Tell the truth
• Stick to your topic/expertise

100. Handouts
• Before, during or after?
• Just a copy of slides
• An edited version of slides
• Fill in the blank version
• Just the highlights
• Facts that you don’t want on paper?

101. Post-Presentation
• Business cards
• Altoids for 1-on-1 conversations
• Follow-up with hosts
• Ask for copies of feedback
• Post your slidedeck to Slideshare

102. To Summarize
• Put the audience first
• Opportunity to change minds
• Don’t mess it up
• Get creative
• Study good design
• Learn from bad presentations
• Put the audience first

103. Image Credits
• Slides: Next ½ mile – Garr Reynolds
• Integrated Defense Acquisition – US Army via Wired
• Workshop – Wikipedia
• Fertility in Japan – Garr Reynolds
• Multiple instances of clipart - unsourced