A Comparative Case Study between Mine and Jennifer; me helping Liverpool Linguists Toastmasters Club as a Club Coach

1. Our Toastmasters Club Coach Experience
Jennifer Power, the Club Coach for UCF Toastmaster Club
1. Fact Sheet
1) Start Month: June, 2010
2) Regularly Participating Members: 7
3) Meeting Frequency: twice a month
4) The meeting place is surrounded by Syracuse University residence area; however, hard to access.
5) Club’s Area Governor: Bill Spizuoco, Area 13
2. Observation and Suggestions
1) Members’ Spirit
 Initial assessment (poor)  midway assessment (gradually picking up?)
 Suggestions to boost members’ spirit:
Not initially getting involved by herself in duty roster  getting involved regularly in duty roster
midway through
2) Proficiency in Conducting Meetings
 Initial assessment (discouraging)  midway assessment (?)
 Suggestions to run meeting effectively:
Asked all members to visit other Toastmasters Clubs together along with club coach;
Asked them to acknowledge both strengths and weaknesses;
Any other method?
3) Membership Drive
 Initial assessment (discouraging)  midway assessment (slowly brining a few guests?)
 Suggestions to attract guests:
Asked them to bring guests;
Any other method?
4) Membership Due Status Report
 Initial assessment (?)  midway assessment (?)
 Suggestions to keep track of members’ dues:
Any method?
5) Cooperation with Area Governor
 Governor’s Initial involvement (?)  his/her midway involvement (?)
 Suggestions to build a Rescue Team with Club Coach to Rebuild the Membership:
Any method?

2. Our Toastmasters Club Coach Experience
Sung-Jin, Kim, the Club Coach for Liverpool Linguist Toastmaster Club
1. Fact Sheet
1) Start Month: June, 2010
2) Regularly Participating Members: 7
3) Meeting Frequency: twice a month
4) The meeting place is at church right across Liverpool Public Library; easy to access
5) Club’s Area Governor: Liliya Lifanova, Area 19
2. Observation and Suggestions
1) Members’ Spirit
 Initial assessment (poor)  midway assessment (gradually picking up)
 Suggestions to boost members’ spirit:
Not initially getting involved by herself in duty roster  getting involved regularly in duty roster
midway through by the members’ request (I have been doing whichever role they ask for me to
do in meeting agenda; i.e., so far, three times for speech evaluation, one time for general
evaluation. The only exception was when I gave my speech voluntarily for the purpose of
making use of club coach program at the joint meeting with Select Club on Wed., July 28.)
2) Proficiency in Conducting Meetings
 Initial assessment (discouraging)  midway assessment (?)
 Suggestions to run meeting effectively:
Asked club officers to visit other Toastmasters Clubs together without club coach;
Encouraged them to come to the club officers trainings by telling huge benefits for their sakes;
Emailed them my summary for “Effective Club Meeting” hosted by Sean Becker in Empire
Statemen Club, at the Club Officers training on Sat., July 17;
(The VP of Education was not able to come to the training and the club officers who came there
participated other TLI sessions other than “Effective Club Meeting.”)
Asked them to acknowledge both strengths and weaknesses in meeting structure;
Asked them to come up with fun factor that they can incorporate into meetings such as theme
meeting or thematic table topics, etc.
3) Membership Drive
 Initial assessment (discouraging)  midway assessment (gradually picking up)
 Suggestions to attract guests:
Asked them to bring guests;
Urged them to create both Facebook Group link and LinkedIn link;
Encouraged them to promote regular and special meetings such as demo meeting or joint
meeting with Select Club (same area 19), more to the solo demo meetings, while less to the
joint meetings;
Asked them to update the club website;
Asked them to bring fun factor in meeting structure and constantly execute it
4) Membership Due Status Report

3. Our Toastmasters Club Coach Experience
 Initial assessment (mismatched number of paid members for how long)  midway assessment
(certain number of paid members for how long)
 Suggestions to track of members’ dues:
Asked them to gather accurate member list of paid members and starting due date as well as
ending due date;
Asked them who is actively coming to the regular meetings and who’s not;
Asked them to contact in person the non-current members who are not coming to the regular
meetings and ask their intention to renew the dues when their dues end;
Given their reports to me, I summarized and simplified their most up-to-date members due
roster in MS-Word file format, then sent it to VP of Membership as well as District 65 Governor.
5) Cooperation with Area Governor
 Governor’s Initial involvement (No)  his/her midway involvement (Yes)
 Suggestions to build a Rescue Team with Club Coach to Rebuild the Membership:
Initially and currently did not ask and are not asking the area 19 governor to come to the
meeting regularly.